FICRA TRUST BOARD AGENDA 7-14-2016

 FICRA BUILDING TRUST

AGENDA

7/14/2016 FICRA Building Trust Board Meeting

Nichols Community Center, Fox Island, Wa.

 

FICRA Trust Board of Directors

Jim Braden, President

Tony Moore, Vice President

Ray Kittelberger, Secretary

Mimi Miller, Treasurer

Gina Olson, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours, guests
  • Approval of June 9th, 2016 FICRA Building Trust
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report/Finance Committee
  • Committee Reports (5 minutes each, max)
  1. Crime Watch Committee
  2. Emergency Planning
  3. Building Committee
  4. Nature Center Committee
  • Special Committees
  1. Audit Committee
  2. Nominating Committee
  • Unfinished Business
  1. Sports Field development/Buy a Brick process
  2. Planning calendar development & web site development
  3. Update brochure status
  4. NCC siding repair
  • New Business
  1. FICRA Fair status
  • Meeting Adjournment (next meeting Thursday, August 11, 2016)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.)  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

FICRATrustAgenda7-14-2016draft

 

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FICRA BOARD AGENDA 7-14-2016

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA (draft)
Thursday, July 14th, 2016, 8:00 PM
Nichols Community Center, Fox Island, Washington
FICRA Board of Directors
    Jim Braden President  
    Hal Goodell Vice President  
    Denise Parrish Secretary  
    Mimi Milller Treasurer  
    Howard Stapleton Director  
    Bob Bowser Director  
    Uwe Krohn Immediate Past President  

 

  1. Call to order
  2. Approval of June 9, 2016 FICRA Meeting Minutes
  3. President’s Report
  4. Consent Calendar (see below)
  5. Treasurers Report
  6. Committee Reports (5 minutes each, max)
    1. Social Activities Committee
    2. Membership Committee
    3. Publicity Committee
  7. Special Committees
  8. Unfinished Business
    1. Caspar Babypants event
  9. New Business
  10. Meeting Adjournment (next meeting: August 11, 2016)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No items

FICRAagenda7-14-2016draftB

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FICRA TRUST BOARD MINUTES 6-9-2016

FICRA BUILDING TRUST

BOARD OF DIRECTORS MEETING MINUTES

June 9, 2016

 

Board Attendees: Tony Moore, Ray Kittelberger, Denise Parrish, Hal Goodell, and Mimi Miller. Jim Braden excused.

Meeting opened by Tony Moore at 7:07 with the Pledge of Allegiance.

Minutes: The minutes from the May meeting were approved.

President’s report: Article in the TNT was comprehensive and well received. Accolades go to the people involved. Yesterday’s drill went well. Many other communities are just starting. Thanks to all the people that made it happen

Consent Calendar: nothing to report

Treasurer’s Report:

Trust Capital Checking: May 31 Balance: $44,330.80

Trust Reserve Checking: May 31 Balance: $41,704.63

Trust Checking account: May 31 Balance: $4,464.84

Money Market: May 31 Balance: $1,019.83

Trust Pay Pal: May 31 Balance: $1,323.61

There was a brief discussion regarding the Capital account. It was decided that we need to consult Jim when he returns. Yard work expenses of $2,845 – most for tree removal which had been approved ahead of time. A bill for rental cleaning for $600 was just received. It is the first bill for this year. Bill payment will be noted in the June Treasurer’s report. Rental coordinator will also be paid in June- $365.

Committee Reports:

Crime Watch: A written report was submitted.

 There was one arrest related to a handgun

 Stolen items during the month: lawn mower, bird bath, and a speed control sign.

 One speeding ticket and two warnings were written during the deputy rounds.

 

 Emergency Planning: Article appeared in the paper documenting Fox Island’s advanced preparedness for the possible earthquake. The simulated test took place yesterday. Results will be evaluated next Tues. A written report to follow. This will be shared with the county at a later date.  40 people were involved in the drill yesterday. We communicated with Fire Station 5. Messages sent out. Five members of Citizen’s Patrol participated. The FI Yacht Club was on hand for evacuations. We should not count on helicopter support- boat only- that’s why yacht club is involved. Market Deli is currently the only place that can cook food for islanders in case of a real emergency. Could the FI Yacht Club kitchen also be used in a crisis? They also have showers. Tony will look into this. The churches on the island are only to be used for warming purposes. Red Cross could boat food over to the island, but we won’t count on it. The county is proud of what we’ve done and have provided classes and services to us. The county has paid for first aid classes. Helmets and kits have been distributed. We have received 1,300 hits since the article about exercise appeared in the TNT. An updated emergency plan will be available at the fair. Should we have a fund raiser to put together kits? Ray has asked Gina to assemble kits to see what we need. If we need to charge we can.

Building committee: Randy Raub pruned some trees. Bill has been submitted for $45. Watering has become an issue. Jean asked Fox Is Garden Club to step in to water. They will, but they aren’t eager to continue. Jean suggested having irrigation installed. Julie Johnson has done some reseeding. She is not asking to be reimbursed, but would like to submit for taxes. We can write a letter for that. She should also report her hours in the Volunteer book. Jean requested money for Volunteer aprons (red or yellow) for plant sale. Thirty aprons is a realistic number. The cost will be split three ways between FICRA and the two garden clubs on the island. The aprons don’t have to be ordered now. We can put it in the budget for next year. Mimi proposed that we budget our portion ($138.10) and pay whenever the aprons are ordered, proposal seconded and passed.

Nature Center Committee: An email has been received about from scout troop about nature trail.

Special Committees:

Audit Committee: Report submitted to Tony for Presidents of the two boards by Judy Kanick, Audit Committee Chair.  The two Boards will review and respond to findings.

Nominating Committee: No report.

Old Business:

Sports Field: An island wide flyer will go out in July and a sports field survey could be inserted into this flyer. Hal would like to send out a second mailer a few weeks before the fair. Lisa Stapleton will create a survey to go on the website and on facebook, too.

Planning Calendar: Howard suggested that the Planning Calendar and Website Development need to be split into separate activities. Trying to update website but there are many things that need to be updated and dropped. This will take a few more months.

Document repository: Howard plans to continue training  people on how to use.

Brochure status: Publisher software will work. Need pictures. Howard will shoot photos or get some from other sources.

Building repair: Tim Wilson removed some of the siding. It was in better condition than originally thought. Internal damage was minimal. It has been fixed and primed.  Window sills yet to be done.

New Business: FICRA fair: Preparations will begin in a few weeks. Letters have been sent out to previous vendors. There was a hiccup with Fire Dept. They have increased their inspection fees to almost $500 for our size fair. Red Hook Brewery has been contacted . The Fair hours will be from11-6.

We will offer seven hours of free music. Five great groups have been set up for entertainment. The yacht club has been lined up. Hal would like to see us purchase a 16’x32’ tent for beer garden. It sells for $600 on Amazon. This could also be rented out for weddings, etc.

Lisa has a few things left from School House Rock for Sue Spencer for the Raffle Room.

Volunteer Hours: John Reese, from Sand and Soil Garden Club, kept track of volunteer hours related to the plant sale:

 Plant Dig: 470 hours

 Plant Sale: 342 hours

 Misc.: 179 hours

 Total hours: 993 hours

John will submit a report with the data and hours.

New Business:

 Bob wants to know what we are going to do with the emergency trailer. It is currently at the Fire Station. Citizen patrol will keep an eye on it.

 Howard mentioned that the April minutes (4-14) do not connect the names of the officers to the office they hold. Please add an addendum to April’s minutes.

 

Next meeting is on July 14, 2016

Meeting adjourned at 8:33.

Respectfully Submitted by Denise Parrish

FICRATRUSTminutes6-9-2016Tony2

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FICRA BOARD MINUTES 6-9-2016

 

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION

June 9, 2016

 

Present: Hal Goddell, Denise Parrish, Mimi Miller, Howard Stapleton, Bob Bowser.  Uwe Krohn and Jim Braden excused.

The meeting was called to order by Hal at 8:37.

Meeting minutes from May approved.

Consent calendar: No report

President’s report: No report

Treasurer’s report: Mimi Miller

Checking Balance: May 31 Balance: $32,725.09

Money Market: May 31 Balance: $18,619.70

Pay Pal: May 31 Balance: $71.91

Committee reports:

Social Activities:

 Casper Babypants in Sept. Lisa will make a flyer.

 Guitar Lessons: 8 people are signed up. Howard wants to know if we should take a waiting list.

 

Membership:

 Crime watch and emergency planning are pushing membership up. Can we make announcements at the FICRA Fair soliciting for members for FICRA, crime watch, and emergency planning committee? This could be done in between acts as long as microphone isn’t misplaced. George will have a wireless mic.

 Emergency planning donations are coming in due to all the interest in Cascadia Rising awareness.

 Total Members: 412.Goal for membership of 450 for this year.

 

Publicity: Lisa visited the store window box. People are posting in our box. Should we lock the box? It is a combo lock. No one has the combo. Stapletons have the capacity to print 13 x 19 posters for the window box. Perhaps we can find someone with larger printer capacity.

Student Speaker: Finished this year with no award. We will meet in Sept. to decide if we want to pursue this next year. Do we want to open up to students off the island?

Next meeting is July 14, 2016.

Meeting was adjourned at 8:57.

Respectfully submitted, Denise Parrish

FICRAminutes6-9-2016JMB2

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FICRA TRUST BOARD AGENDA 6-9-2016

 FICRA BUILDING TRUST

AGENDA

6/9/2016 FICRA Building Trust Board Meeting

Nichols Community Center, Fox Island, Wa.

 

FICRA Trust Board of Directors

Jim Braden, President

Tony Moore, Vice President

Ray Kittelberger, Secretary

Mimi Miller, Treasurer

Gina Olson, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours, guests
  • Approval of May 12, 2016 FICRA Building Trust
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report/Finance Committee
  • Committee Reports (5 minutes each, max)
  1. Crime Watch Committee
  2. Emergency Planning (Review of June 8 Cascadia Rising event)
  3. Building Committee
  4. Nature Center Committee
  • Special Committees
  1. Audit Committee
  2. Nominating Committee
  • Unfinished Business
  1. Sports Field development/Buy a Brick process
  2. Planning calendar development & web site development
  3. Update brochure status
  4. NCC siding repair
  • New Business
  1. FICRA Fair status
  • Meeting Adjournment (next meeting Thursday, July 14, 2016)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.)  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

FICRATrustAgenda6-9-2016draft

 

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