FICRA TRUST BOARD MINUTES 3-8-2018

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

Mar 8, 2018 

 

Board Attendees: Jim Braden, Tony Moore, Ray Kittelberger, Gina Olson, and Mimi Miller in attendance.

Meeting opened by Jim Braden at 7:42 PM

Volunteers asked to sign in for the record.

 

Minutes:  The Feb 8, 2018 meeting minutes unanimously approved.

 

President’s report:

Pierce County Council member Derek Young gave a report last meeting.  From this, they have asked us what they can do for Fox Island?  There are a few troublesome intersections, there are projects in motion for senior housing potential.  Are there any other concerns?  Tony Moore is concerned about some of the leaning roadside trees which may be a great risk for coming down in the next wind storm. Ray Kittleberger is concerned about street lighting, and suggests maybe a blinking yellow caution light at the intersection of 11th and Island Blvd.

Grants: We have been awarded a $17,000.00 (as expended) Emergency Preparation Grant from the State.  Two other grants are in process for replacement/restoration of windows in the NCC.  The Cheney Foundation may decide to join in if the Milgard grant is approved.

Insurance: We sponsor the Boy Scouts, and all of their assets (tents, flags, etc) are the property of the Trust. Donnie Schwendemen has inventoried all this, and will advise us of that.  Jim checked our Trust insurance and discovered it does not cover any contents in our NCC fire insurance policy.  Tom Taylor, our insurance agent, will work with Jim on this.

 

 

Consent Calendar Items: None

 

Treasurers Report: Hal Goodell for Mimi Miller

Trust Checking account:

Feb 1 Balance: $59,956.08  Feb 28 End Balance: $64,627.65

Trust Capital Checking:

Feb 1 Balance: $8,325.12   Feb 28 End Balance: $8,325.12

Trust Reserve Checking: 

Feb 1 Balance: $20,480.17 Feb 28 End Balance: $20,480.17

Trust Money Market:

Feb 1 Balance: $1,640.84   Feb 28 End Balance: $1,641.03

Trust Savings: 

Feb 1 Balance: $91.82  Feb 28 End Balance $100.93

Trust PayPal: 

Feb 1 Balance: $6,861.85 Feb 28 End Balance $7,734.85

Paypal balance to be moved to designated accounts. FICRA Building Trust reserved study reviewed.

A donor recently gave $5,000.00 to the FICRA Trust. We are fortunate to have generous support.

 

Committee Reports: 

Finance Committee: No report.  Jim and Hal plan to meet with committee.

Citizen Patrol: Ray Kittelberger reports CP is now under the direction of Doug Nelson.  Reorganization is still in progress.  County no longer publishes crime stats for each month, but will continue to do so once yearly. Deputy reports multiple sightings of a homeless person.  Deputy plans to make contact and give off island resources.  Burglary of home under construction. An outdrive motor taken off a boat on Pilchuck.  A full write-up by Dave Smith was published to help boat owners prevent this type of theft. Deputy continues to conduct traffic stops and give warnings. Deputy monitors school bus stops on early morning visits to FI. Looking for more volunteers for CP.

Emergency Planning: Ray reports Bob Bowser hosted a Block Capt meeting on 2/20/17 with guest speaker Sandi Doughton “Full Rip 9.0” author.  It was attended by 40.  Doug made an FIEP development presentation to the Point Evens community. More presentations planned in the future in coop with PEP-C. Doug made a presentation to PEP-C Meeting, also. Supplies recently accumulated include: State Grant for $17,000 for EP supplies, County $7,000 for Emer Fuel, 200 blankets, Cots from Dist 5 FD, Medical Supplies from CP members. Monthly Article are published on FICRA.ORG to update FI residents. May 8th island-wide presentation by FIEP at FI Alliance Church.

Building Committee: Jim reports that the repainting is needed as already discussed. (Also reserve account as already discussed.) New field is looking good, grass is coming in, however it is still too immature for activity, so the back ball field remains closed for now.

Nature Center: Ed Burrough excused.  Jim reports they secured plants (90 native plants) from the Pierce County Native Plant Sale (and have planted most of them, already).

Audit Committee: The Committee 2016 audit is in the hands of the Board for final review and response. This will go into the Gmail repository for long term storage.

Nominating Committee: Jim reports nominees are in the works for the April election. FICRA Trust welcomes any new persons interested in joining the Nominating Committee.

 

Unfinished Business:  

Capital Projects development. Capital Projects report is being overhauled by Jim and Hal.

Letterhead for FICRA/Trust correspondence. Nothing new to report.

Advisory Help Publicity. Jim asks volunteers/guests to consider being a resource for special projects they have interest and/or expertise in. Ray has a volunteer form to solicit volunteers with specific professional experience. Howard reports that there are about 3,000 to 5,000 hits on our web site per month. Ray volunteers to coordinate new volunteers.

 

New Business:

Rental requests: Jim is hesitant to allow recurring rental programs to be sure we have openings for individual activities which is why he circulates these inquiries among the Board members for advice. More discussion needed on this.

Dogs: When the field opens, a decision needs to be made if dogs will be allowed on the grounds.

 

Next meeting: April 12, 2018

Meeting adjourned at 8:58 PM

Respectfully submitted, Gina Olson, Secretary

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FICRA TRUST BOARD AGENDA 4-12-2018

FICRA BUILDING TRUST BOARD MEETING

AGENDA 4/12/2018

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Jim Braden, President     Tony Moore, Vice President

Gina Olson, Secretary      Mimi Miller, Treasurer

Ray Kittelberger, Director

7:00 PM

  • Call to order by Nominating Committee
  • Pledge of Allegiance
  • Trust Board election & Adjourn
  • Trust call to order
  • Recognitions – sign in, volunteer hours
  • Approval March 8th, 2018 Minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report
  • Standing Committee Reports
  1. Finance Committee
  2. Citizen Patrol Committee
  3. Emergency Preparation Committee
  4. Building Committee
  5. Nature Center Committee
  6. Audit Committee
  7. Nominating Committee
  • Special Committees

 

  • Unfinished Business
  1. Capital Projects development
  2. Letterheads for FICRA/Trust correspondence
  • New Business
  1. Consider contents coverage for fire insurance.
  2. BSA storage status.
  • Meeting Adjournment (next meeting Thursday, May 10th, 2018)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.)

  1. Amend 2018 Budget to include clothing plus tax service of $300.
  2. Rules for dogs (pets) on NCC grounds.

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FICRA BOARD MEETING AGENDA 4-12-2018

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, April 12, 2018, 7:15PM
Nichols Community Center, Fox Island, Washington

2018-2019 FICRA Board of Directors

    Howard Stapleton President  
    Miguel Martinez Vice President  
    Chad Gottschalk Secretary  
    Hal Goodell Treasurer  
    Naomi Grant Director  
    Rob Moore Director  
    Jim Braden Immediate Past President  

 

  1. Call to order and approval of absences
  2. Approval of March 8, 2018 FICRA Annual Member and Board Meeting Minutes
  3. Public Comment
  4. President’s Report
  5. Treasurer’s Report
  6. Committee Reports
    1. Social Activities (Lisa Stapleton)
    2. Membership (Hal Goodell, Chair)
  7. Unfinished Business
  8. New Business
    1. Should we try to schedule events for the months of June/July? (Check Island-Wide Calendar at http://ficra.org/island-wide-calendar.htm)
    2. Guidance on Online Membership Search (http://ficra.org/php/search.php)
  9. Meeting Adjournment (Next Board meeting scheduled for Thursday, May 10, 2018)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items

FICRA Board Meeting Agenda 4-12-2018

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FICRA ANNUAL MEMBER AND BOARD MEETING MINUTES 3-8-2018

FICRA ANNUAL MEMBER MEETING AND BOARD MEETING MINUTES (DRAFT)

Thursday, March 8, 2018

Annual Member Meeting and FICRA Elections:  Jim Braden (the Nominating Committee) called the Annual Member Meeting to order and opened the election of FICRA officers, directors and Audit Committee members at 7:02 PM.

FICRA Board: The FICRA Nominating Committee presented the following slate of candidates for the FICRA Board:

  • President: Howard Stapleton
  • Vice President: Miguel Martinez (“Mike” and his family moved to FI in Aug of 2016 from Phoenix AZ, and after moving in, their first experience was the FICRA Fair. He and his wife have 4 kids. They love the Island and are excited to participate in their community, and be a part of future activities.)
  • Secretary: Chad Gottschalk (unable to attend due to late notice of nomination – excused).
  • Treasurer: Hal Goodell
  • Director 1: Rob Moore (Resident of FI since 2001. Served on Historical Society, joined Yacht Club, where he has served as a Commodore, and continues to be an active volunteer there. He retired 2 month ago from Alaska Airline pilot after 28 yrs.)
  • Director 2: Naomi Grant Resident of FI for 2 years.  She is joining FICRA Board to give back to the community. Retired School principal and teacher.  She has been “a resident in WA for longer than anywhere else”.

There were no nominations from the floor after three inquisitions. A motion was made from the floor for voice acclamation by Howard Stapleton and seconded by Lisa Stapleton.  The members in attendance gave a unanimous approval of all the persons above to their nominated positions.

Audit Committee: The FICRA Nominating Committee nominated Joan Broughton, Tony Moore and Leslie Murphy for the Audit Committee.  There were no nominations from the floor on three inquisitions.  A motion to accept voice acclamation was made by Howard Stapleton and seconded by Mimi Miller.  The members in attendance gave a unanimous approval of all the persons above to their nominated positions.

On behalf of all the volunteers with FICRA and the Trust, Jim Braden thanked Mimi Miller for her years of service and membership on both Boards.  Hers was a difficult job.

The Nominating Committee adjourned the election meeting at 7:22pm.

Howard Stapleton called the FICRA Board Meeting to order at 7:23pm.

Board Attendees: Jim Braden, Hal Goodell, Naomi Grant, Miguel Martinez, Rob Moore and Howard Stapleton were in attendance.  Chad Gottschalk was absent and excused.

Minutes from the February 8, 2018 FICRA Board Meeting were unanimously approved with no changes by a motion from Jim Braden seconded by Miguel Martinez.

Public Comment:  There were no public comments.

President’s Report:  Howard thanked all new Board members.

Treasurer’s Report: Mimi Miller provided in advance of the meeting the following figures for the month of February, 2017:

  • FICRA Checking Beginning balance  $22,672.82       Ending balance    $22,672.82
  • FICRA Money Market Beginning balance    18,658.66       Ending balance      18,661.52
  • FICRA PayPal Beginning balance         10       Ending balance           325.07
  • Membership 332 for 2017-2018, 152 from prior year have not renewed

Committee Reports:

  • Finance – No report.
  • Social Activities – Lisa Stapleton reported on the following items:
    • A 90 minute Magic Show is scheduled for 3PM on April 14th. Lisa would like to do popcorn (Gina Olson volunteered, too), and Hal Goodell will collect money at the door.  The event is free for FICRA members and $5 per person admission fee for non-members 12 or older.
    • A Sadi Hawkins dance is in the planning stages for Fall. The band (“Dark Horses”)  has been contacted.  Three of the band members grew up on Fox Island.  The band is very popular at local fairs. She also reports that there is a plan for a Haunted House next October with Trunk or Treat. Miguel will help with this.
    • The Easter Egg Hunt will take place on March 31st at 10 am sharp. Doors open at 9:30, Face painting and activities are also scheduled. Rennie Walker is organizing the event.  We are not sure if the “big bunny” will be making his appearance, due to costume issues.
  • Membership – Hal Goodell stated there was no report other than the annual membership renewal cycle starting. The membership cycle is August 1st through the following July 31st.  There was considerable discussion regarding an easy way to check if a resident’s membership is still current.  Howard will activate the membership search page created back in April 2017 so that Board members can provide feedback.

Unfinished Business:  None

New Business:  None

The meeting was adjourned at 7:41 pm.  The next meeting is scheduled for Thursday, April 12, 2018 after the FICRA Trust Board General Member Meeting.

Respectfully submitted by Gina Olson for Chad Gottschalk

FICRA Annual Member and Board Meeting Minutes 3-8-2018 DRAFT

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FICRA TRUST BOARD AGENDA 3-8-2018

FICRA BUILDING TRUST BOARD MEETING

AGENDA 3/8/2018

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Jim Braden, President     Tony Moore, Vice President

Gina Olson, Secretary      Mimi Miller, Treasurer

Ray Kittelberger, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours
  • Approval February 8th, 2018 Minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report
  • Standing Committee Reports
  1. Finance Committee
  2. Citizen Patrol Committee
  3. Emergency Preparation Committee
  4. Building Committee
  5. Nature Center Committee
  6. Audit Committee
  7. Nominating Committee
  • Special Committees

 

  • Unfinished Business
  1. Capital Projects development
  2. Letterheads for FICRA/Trust correspondence
  3. Advisory help publicity/logging
  • New Business

 

  • Meeting Adjournment (next meeting Thursday, April 12th, 2018)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually. The Board will ask for any such requests ahead of the approval.)

  1. No items

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