FICRA Board Annual Meeting & Elections Agenda 3-12-2015

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, March 12th, 2015 , 7:00PM
Nichols Community Center, Fox Island, Washington
FICRA Board of Directors
Uwe Krohn President
Bob Bowser Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Tony Moore Director
Howard Stapleton Director
Jim Braden Immediate Past President

 

This meeting will be FICRA’s Annual Meeting where the Board positions that are open, and the three Audit Committee positions, are to have candidates voted into those positions.  The meeting is conducted by the Nominating Committee which consists of Jim Braden, Juanita Bjork, and Gerry Knight.  The election is the only business conducted at the annual meeting unless the elected President wishes to call a business meeting to order.

The Nominating Committee has developed the slate of candidates listed below.  The process will be open to nominations from the floor, as well.

Agenda:

  1. Call to order
  2. Pledge of Allegiance
  3. 2015 FICRA election of Board members, officers, and Audit Committee

Nominating Committee nominations for President, Vice-President, Secretary, Treasurer, Director, and the three Audit Committee positions are on the ballot depicted below:

2015 FICRA BOARD & AUDIT COMMITTEE BALLOTMARCH 12, 2015

CHECK ONE BOX FOR EACH POSITION

 

2015 FICRA BOARD & AUDIT COMMITTEE BALLOTMARCH 12, 2015

CHECK ONE BOX FOR EACH POSITION

 

PRESIDENTl__l Uwe Krohn

l__l write-in

 

PRESIDENTl__l Uwe Krohn

l__l write-in

 

VICE PRESIDENTl__l  Bob Bowser

l__l write-in

 

VICE PRESIDENTl__l  Bob Bowser

l__l write-in

 

SECRETARYl__l Tony Moore

l__l write-in

 

SECRETARYl__l Tony Moore

l__l write-in

 

TREASURERl__l Hal Goodell

l__l write-in

 

TREASURERl__l Hal Goodell

l__l write-in

 

DIRECTOR – 2 YEARSl__l Gina Olson

l__l write-in

 

DIRECTOR – 2 YEARSl__l Gina Olson

l__l write-in

 

AUDITOR 1l__l Gisela Paz

l__l write-in

 

AUDITOR 1l__lGisela Paz

l__l write-in

 

AUDITOR 2l__l Joan Broughton

l__l write-in

 

AUDITOR 2l__l Joan Broughton

l__l write-in

 

AUDITOR 3l__l Tony Moore

l__l write-in

 

AUDITOR 3l__l Tony Moore

l__l write-in

 

 

FICRAAgenda3-12-2015

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FICRA Trust Emergency Prep Committee Minutes 2-24-2015

FICRA BUILDING TRUST 

EMERGENCY PREPARATION COMMITTEE MEETING MINUTES 

February 24, 2015

 

Attendees: Jim Braden, co-chair, Hal Goodell, Abby Schofield, Bob Bowser, Doug Nelson, Ken Rowley,Bill Spencer, Gail & George Jones, Annie Rosello, Deb & Keith Flewelling, Nick Genon, Joan Broughton, John Ketcham.  Guest: Christine Badger of West Pierce Fire & Rescue.  Ray Kittelberger, co-chair, excused.

 

Meeting opened by Jim Braden at 6:10 PM.  Introductions around.

 

Jim Braden gave overview of status of the Emergency Preparation effort stressing the opening statement on the Emergency Preparation Plan paper (attached): “Family self-sufficiency is the cornerstone of managing a major emergency and the development of the Emergency Response system will help our individual families prepare.”

 

Also, in practical terms, Fox Island will not get immediate attention in a large scale emergency.  High population centers and easily accessible locations are logical first receivers.  This fact stresses the importance of Fox Island being as self-sufficient as we can make it.

 

Following the agenda:

 

Neighborhood Groups- Bob Bowser

Bob reviewed his statement of purpose for the neighborhood committee (attached).  We have 31neighborhood (block) captains signed up already.  Will need well over 100 to cover the island.  (Two more signed up this evening.)  Attending neighborhood captains asked what is expected of them.  Bob stressed that we will have the basics duties in a form for all to use but each neighborhood and captain will decide to what degree they want training, etc.

 

Christine Badger of the West Pierce Fire & Rescue advised that neighborhood captains should host a meeting in their home for neighbors to learn about emergency preparation and get the neighborhood organized.

 

Good suggestions came up regarding posting on our web site and facebook that neighborhood captains are being established and folks should expect an invite to learn about this effort.

 

Christine  passed out a brochure that outlines neighborhood and captain responsibilities – an excellent document that Christine will supply to us to use if we decide to use it.  It appears to fit into our needs very well.  Jim will acquire a dozen or so for us to study and decide on.

 

Christine reported on the Washington State “Map Your Neighborhood” program that we need to investigate further (inventorying chain saws, tools, RVs for shelter, trailers for transport, etc.).

 

Medical-Doug Nelson

Doug advised on Dr. Rob Lane’s not being available to work full-time on our effort, but Rob has published a very helpful paper (attached) sharing what he has learned so far.  Rob cited the County Health Department as a possible source for medical supplies that we might be able to stock on Fox Island.  We’re struggling to tie down the medical supplies source and stocking plan.  The Medical Reserve Corps is another possible source on this issue.

 

Dr. Whittal & wife (both physicians) are due back from their extended trip and (hopefully) will become available to lead the work on the medical issues.

 

Jim will pursue the Medical Reserve Corps to learn what we can take advantage of.

 

Communication-Hal Goodell

Working on contacting HAM operators that responded to the survey.  Plan to have a meeting with that group in April.  Nichols Community Center (NCC) is still the choice for the communications center.  To do testing for reach on Fox Island from an antenna on the NCC.  Working on battery backup batteries from COSTCO.  They discard batteries after a certain date though they have a good life remaining.

 

Christine mentioned that Pierce County does a monthly test of communication that we need to get hooked up with.  Abby to advise on the timing of this.

 

Training-Abby Schofield

Abby will post dates available for training.  We can get training classes here on Fox Island if we have enough folks sign up.  More to come on that.

 

Red Cross/Churches

The NCC and the churches have received the OK from the Red Cross to be shelter sites.  Jim to work with Christine to complete the Red Cross applications for material storage at those sites (beds, bedding, minor medical supplies).

 

Yacht Club (FIYC)

Bob and Doug working with FIYC on several issues to accommodate transport of people to and from the island in an emergency.

 

Meeting Adjourned at 7:40 PM.  Next meeting date: to be determined

 

Respectfully Submitted by Jim Braden, co-chair

FICRATrustEmergPrepMinutes2-24-2015JMB

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FICRA Building Trust Board Meeting Agenda 3-12-2015

FICRA BUILDING TRUST

AGENDA (3-6 DRAFT)

3/12/2015 FICRA Building Trust Board Meeting

Nichols Community Center, Fox Island, Wa.

 

FICRA Trust Board of Directors

Jim Braden, President

Ray Kittelberger, Vice President

Gina Olson, Secretary

Hal Goodell, Treasurer

Tony Moore, Director

7:45 (follows FICRA Board Meeting)

  • Call to order
  • President’s Report
  • Approval of February 12, 2015 FICRA Building Trust minutes
  • Consent Calendar (below)
  • Treasurer’s Report/Finance Committee (budget approval, reserve and capital reviews)
  • Committee Reports (5 minutes each, max)
  1. Crime Watch Committee
  2. Emergency Planning
  3. Building Committee
  4. Nature Center Committee
  • Special Committees
  1. Audit Committee
  2. Nominating Committee
  • Unfinished Business
  1. Outside video cameras & light dimmer status
  • New Business
  1. Basement sump progress
  • Meeting Adjournment (next meeting April 9, 2015)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.)  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

FICRATrustAgenda3-12-2015draft

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FICRA Board Meeting Minutes 2-12-2015

FICRA BOARD MEETING MINUTES 

February 12, 2015

Board Attendees: Uwe Krohn, Jim Braden, Tony Moore, Hal Goodell, Bob Bowser, Howard Stapleton with Gina Olson excused.

Uwe Krohn opened the meeting at 7:05 PM with the Pledge of Allegiance.

Minutes from the January 8, 2015 meeting were approved.

 

President’s Report

 

Consent Calendar: No items.

 

Treasure’s Report: Hal Goodell

BANK BALANCES:

FICRA  12-31 Checkbook: Bal: $21,358.07  1-31 Balance:$22,147.64

Money Market  12-31 Balance: $18,593.34 1-31 Balance: $18,594.92

PayPal Balance: 12-31 $115.32 1-31 Balance: $52.01 (Monies transferred to Trust: CW, Rental and FICRA dues)

Membership is up to 356.  119 from last year not renewed as of yet. A reminder letter to be mailed.

 

Committee Reports: 

Social Activities: Jean Peterson reports Caspar Babypants is scheduled for February 28.  Not many reservations in yet.  Lisa Gray to lead decorations for that.  We will buy cookies for that event and maybe small bottles of water?  Uwe to contact Amy Wilkerson to see if combining her presentation on Scotland might fit with the Magical Strings event.

 

 Membership Committee: Bob Bowser –

 

Publicity: Jim Braden reports that there is no new news on that.

 

Unfinished Business: None.

 

New Business:  None.

 

Next Meeting is March 12, 2015.  

 

Respectfully submitted by Jim Braden for Gina Olson, Secretary

FICRAMINUTES2-12-2015JMB

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Emergency Preparation Plan 2-26-2015

NOTICE TO FOX ISLAND RESIDENTS

THE FICRA BUILDING TRUST’S EMERGENCY RESPONSE TEAM (the ‘TEAM’) IS UNDERWAY

Family self-sufficiency is the cornerstone of managing a major emergency and the development of the Emergency Response system will help our individual families prepare.

An EMERGENCY PREPAREDNESS TEAM, including our Citizen’s Patrol, has been created by the FICRA BUILDING TRUST to help ensure Fox Island residents can manage a significant emergency like a bridge closure, major earthquake, major storm and other such events.

Agencies that regularly serve Fox Island, such as the Fire Department and Peninsula Light already have plans on responding to an emergency – if and when they are able to get here.  Our response system is designed to supplement their efforts.

Note that our response will be limited during the first 24-hour-plus period of an event.  Our response will build up as we activate the teams within each neighborhood and staff the Nichols Community Center and communications system.  Full system capability is anticipated within 72 hours.  So you can see the importance of initial self-sufficiency.

Here are the elements of Fox Island’s Emergency Response:

-Neighborhood preparation:  Your neighborhood will be organized in advance by a Block (neighborhood) Captain, with a backup, who will inventory all residents of that neighborhood to identify those with ability to help, those that will need assistance, and pets.  Signage for your window (to be provided by the TEAM) can be used to alert neighbors of your situation (NEED HELP, WE’RE OK, etc.).  Your neighborhood leaders will provide literature on what supplies should be stored by you.  First Aid and CPR training will be available through Pierce County Department of Emergency Management.

-Command Center:  The Nichols Community Center (NCC) will house our Communications Team and their equipment (supported by our new emergency generator) which will network throughout the island with volunteer HAM operators and other communication tools.  We are working to include a Triage Center at the NCC and to have several egress options around the island for medical evacuation.  Transport to the NCC would be assisted by our Citizens Patrol.

-Emergency Shelter:  The two churches, Alliance Church and United Church of Christ, will provide shelter – level to be determined.  The Red Cross has certified those locations and we are working on storing bedding and medical supplies.

-Evacuation:  We are working with the Fox Island Yacht Club to be a part of the evacuation plan.  Evacuation sites will be established and an inventory of independent boat owners will be compiled.

 

-School Children:  The school systems are prepared to shelter kids for a short period of time with food and water.  Beyond that period, we have not been able to determine any existing plans for children.  Though the schools have parents sign a release for another family to care for their children in case the parents are unavailable to do so, if the back-up family is on Fox Island, a second off-island back-up family should be identified and have release papers to ensure children’s safety.  We understand the schools are developing updated release forms that will address that.  We’re working with the Yacht Club on setting up a pickup location in Gig Harbor to eventually get the children home.

-Citizen’s Patrol:  In addition to providing transport to NCC, the Patrol will be equipped with communications equipment to stay in touch with the NCC communication system.

The above plan is a work-in-progress.  Over the next several months the Plan will be updated and republished.  In addition to the ongoing FICRA FLASH newsletter articles, plan updates will be available to Fox Island residents attending the 2015 FICRA FAIR at the FICRA Building Trust Emergency Planning booth.  That will be a good time to consider donating to the Trust Emergency Preparation to cover startup expenses.

Go to ficra.org to keep abreast of developments on Emergency Response Plan.  We will be improving that web site to make monitoring of Emergency Planning easier.

We need volunteers for block (neighborhood) captains, in particular.  Let our neighborhood coordinator, Bob Bowser (aeallc@comcast.net) know if you are interested in helping.

Jim Braden, President, FICRA Building Trust  (jandcbraden@aol.com)

Ray Kittelberger, Coordinator, Emergency Planning Committee

FICRATrustEMERGENCYPLAN2-26-2015

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