FICRA BUILDING TRUST
BOARD OF DIRECTORS MEETING MINUTES
April 14, 2016
Board Attendees: Jim Braden, Tony Moore, Gina Olson, Ray Kittelberger, and Hal Goodell.
Meeting opened by Jim Braden at 7:06 PM with the Pledge of Allegiance.
Volunteers asked to sign in for the record. Hours spent by volunteers has value in that it helps establish records which help us get grants. Spring Clean-up volunteers hours have been logged.
Leslie Murphy is attending as a new guest/volunteer.
Hal Goodell has orchestrated all attendees to help fold the Ficra Newsletters to be mailed out tomorrow.
Special Presentation: Jay Matsen, the Unit Commissioner from Boy Scouts presented FICRA with the Charter Certificate for sponsorship of Troop 27, Crew 27 and Pack 27. He is greatly appreciative of our sponsorship of the Boy Scouts, for without that support, organizations like Boy Scouts cannot survive.
The Election for the FICRA Building Trust is tonight. Nominating Committee, includes Juanita Bjork, Jim Braden and Gerry Knight.
Elections: Ballots include the names of persons nominated and additional blank place for the name of a write-in.
There are 5 positions in the FICRA BUILDING TRUST Board. After five persons have been elected, the Board members decide on what Board member holds what position.
Tony Moore, Gina Olson, Mimi Miller (excused), Ray Kittelberger, and Jim Braden are the Nominating Committee nominees.
Jim asked for any nominations from the floor for the board. This question was repeated 3 times, and hearing none, the Chair entertained a motion to approve nominees by vocal Acclamation. Bob made this motion and Abby seconded. The motion was unanimously approved by all attendees (All attendees were voters as assumed to have contributed to the Trust to qualify.)
The Nominating committee presented the following 4 nominees for the Audit Committee:
Joan Broughton, Tony Moore, Judy Kanick and Leslie Murphy. Leslie is a retired accountant with experience in finance. Most recently she worked for the Cardiac Study Center and was previously a CFO for a YMCA in Ohio. She is looking to get involved with FICRA and feels she can make a positive impact on the Audit Committee.
Jim asked for nominations from the floor for Audit Committee (three times). Hearing none, a motion was made by Bob and Seconded by Abby to vote the slate in by acclamation. The motion passed unanimously.
The New FICRA BUILDING TRUST Board of Directors convened the April 14 Board meeting, Tony presiding.
Minutes: The Mar 10, 2015 meeting minutes have been posted on-line, and were unanimously approved.
President’s report: Tony: Many accomplishments have been made in the last year, and the Trust continues to be productive. We welcome any new persons and volunteers, and he looks forward to this continuing. Tony thanks Jim for all his efforts in maintaining and preserving the NCC.
- There were 15 yards of new wood chips added to the playground last weekend during the Spring Clean-Up. The cost of the chips were discussed between Board members between meetings, and at this time, the Board approved the purchase of chips for $463.97, delivered, which was researched by Jean garnering discounts. Consent Calendar approved by board, unanimously.
Treasurers Report: Hal Goodell (for Mimi Miller, excused)
Trust Capital Checking:
Mar 1 Balance: $4,735.58 Mary 31 Balance: $4,735.58
Trust Reserve Checking:
Mar 1 Balance: $10,750.00 Mar 31 Balance: $10,750.00
Trust Checking account:
Mar 1 Balance: $35,136.85 Mar 31 Balance: $37,324.38
Mar 1 Balance: $1,911.28 Mar 31 Balance: $1,911.28
Mar 1 Balance: $3,729.75 Mar 31 End Balance $483.99
Mar 1 Balance: $68.57 Mar 31 End Balance $68.57
Crime Watch: Stan Weston reports no crime reported for the entire month! Protecting the children of Fox Island from luring or predators is of prime importance to Crime Watch. Crime Watch volunteers are vigilant during the times of school bus stop drop off and pick ups. Signs have been posted which say, “Citizen Patrol: We protect our children. We’re Watching!” These signs have been posted with enthusiastic support of residents that gave permission to post on their property.
Emergency Planning: Ray K reports. In June there is a State Wide emergency drill in connection with Pierce County. The emphasis is on communication. The Fox Island Emergency Planning Team is working to get Ham Radio and Citizen Patrol communications working with the state. Ray suggests that a volunteer firefighter is needed for the station.
- Building Committee: Jean Peterson. The Spring Clean-up had a wonderful turn-out. A lot of work was completed. She has suggestions: The delivery of play chips (15 yards) fell short of what was needed. She feels another 10 yards is needed ($286.60). She proposes this to be approved. No action at this time.
More raking of play field needs to happen. She proposes that the grass areas under north side of the sports field would be better managed if mowed, not covered with chips. We should consider fill dirt for large “holes” around the field. More discussion to be held on this.
She feels a hose for watering is needed (then donated by Abby Scofield). The felt pads need to be replaced on the chairs with something more durable (Jim to work with Jean on this.) She has investigated costs, and has printed a proposal. Jim says that the next phase of basement clearing needs to be done, and he would like volunteers to help to take a big load to the dump.
Nature Center: Ed Burrough Chairman, excused. Jim reported that things continue to go well! Great team continues to work hard with great results.
Audit Committee: Meeting set for Monday Apr 18, 2016 at 2 pm at the Goodell residence.
Nominating Committee: Tony thanks Jim, Juanita and Gerry for their work. To appoint new committee May 12.
Planning Calendar: Howard reports that there needs to be more training. The tools are there for communication development.
New projector Use plan: It is up and running, but permanent electrical outlet is needed and recommendations are needed for use, or limitations to use, training process, etc to prevent damage. A deposit to use the projector may be needed. Howard recommends we do not charge for the use of it. He has created a preliminary draft of listed requirements. He may have a spare laptop that can be provided for those who do not have suitable equipment, and can provide some training if we decide to go that way. Jim to pursue insurance on the new projector.
Sport Field Development: Bob Bowser continues to lead committee. Report deferred to next meeting.
Siding on Nichols Center needs repair. ($500-$1100, bid from Tim Wilson). Jim proposes we approve this investigation, and move on repairs.
Buy a Brick Fund is still open. There has been $4200 raised so far. This is a long-term effort and Jim feels that there needs to be a plan of action and more advertisement.
Jim feels that there needs to be some finance study on the competing projects, which may be taking some funds away from the Crime Watch. Ray agrees that the fundraising is overlapping. There needs to be an event for Crime Watch to raise money other than July. More discussion needed on that whole subject.
Brochure update is in progress.
Pierce County Historic Grant Timing: The grant application window is open for that. Jim and Gina will look into that process. We will need some help filling out the application.
Next meeting is on May 12, 2015
Meeting Adjourned at 8:20 PM.
Respectfully Prepared by Gina Olson for Secretary Kittelberger