FICRA BOARD MEETING MINUTES 7-11-19

FICRA BOARD MEETING MINUTES    July 11, 2019

Board Attendees: Miguel Martinez, Hal Goodell, Naomi Grant, Kyle Larsen, Howard Stapleton  Rob Moore, and Pia Beetham in attendance.

Meeting Called to order at 7:00 pm.

Meeting minutes from June meeting are approved

Public Comments: None

President’s Report: Miguel thanked Lisa Stapleton for her patience in receiving articles for the newsletters and the stellar quality of the monthly newsletters.  He also thanked Lisa and Howard for the new forms for scheduling events at the NCC.

Discussion took place on the Chapel’s injunction hearing scheduled for Friday, July 12.

It was advised that on Facebook, if you read and want to register your visiting the issue, you need to do more than just click “like”.  A quick word in comment will keep the issue up near the top of the list.

Treasure’s Report: Hal Goodell

BANK BALANCES: Checking: June 1: $24,759.06 June 30: Cleared Balance: $23,687.88 Money Market: June 1: $18,776.41 June 30: Cleared Balance: $18,791.84 Pay Pal: June 1: $1,280.86 June 30: Balance: $1570.03 Memberships for 2018-19 total 390 Memberships for 2019-2020 total 64 Still working on purchasing gift cards as prizes for FICRA events.  Some discussion on the relative safety of our using debit card versus a credit card.  Protections, in terms of coverage by the bank, appears to be the same for both, but debit cards may be easier to draw out large sums resulting in more complicated recovery.

Unfinished Business: None

Committee Reports:  Social Activities

Summer solstice: Considered a success.  Close to same turnout as last year.  Balloon was popular.  Fewer organized activities, but everyone seemed involved and pleased with the event.  Bocce Ball course is needed – though mostly patronized by adults.

Friday Summer Hangouts:  Cancelled due to planning time constraint.  Considering other events like storytellers, Friday night guitar sing-alongs.  A party is inquiring about gaming night at the NCC in addition to the Trivia event – maybe the same night in a different room.

Recess Monkey: Scheduled for September 28, 2019.  Limit to 150.  Reservation only.  Cost $0 for members and $5 for non-members.

Membership:  Naomi recruiting persons to man the membership desk.  Not there, yet.  See membership data in Treasurer’s Report.  The FICRA FAIR is the time of most member signups.  Follow up will occur after that.

Senior Activities: Senior activities are still without a permanent home.  Right now they are held at the Gig Harbor Covenant Church.  Ray and Dave McHugh will continue to monitor developments

Senior ActivitiesRay reports he and Dave McHugh are looking into teaming up with the Senior Center in Gig Harbor, a 501(c)3. They have moved from the B&G Club, to Harbor Covenant Church. Ray is staying in touch with their board regarding this potential. PC Human Services Dept passed out a lot of material at a previous meeting, and they will also be at a booth at the FI Fair on Aug 8th. It was noted that Fox Island seniors are very much more physically active than what Ray and Dave observe off-island.

New Business: Jim reports that the new directory is running late. Howard says they are working out a new process, and people will be able to update their info on-line. Jim reports the major issue is getting it ready for printing.  Howard reports to have used a local printer, and moved the software to “publisher.” This can be done again. Gina will provide the graphic for the cover from the shirt design. Changes can be submitted to the ficra.org website. Lisa can put this in the newsletter for those who do not go to the website. Ads are $25 and $50/year (half and whole page), and in lieu of calls to businesses, it is proposed to mail an invoice to previous advertisers.

Meeting Adjourned at 8:08 pm Next Meeting is September 11, 2019 (August 8, 2019 meeting cancelled)  Respectfully submitted (by Jim Braden & Gina Olson) for Secretary Naomi Grant

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FICRA BOARD MEETING AGENDA 09-11-2019

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, September 11, 2019 7:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Board of Directors
Miguel Martinez President
Pia Beetham Vice President
Naomi Grant Secretary
Hal Goodell Treasurer
Kyle Larson Director
Rob Moore Director
Howard Stapleton Immediate Past President
  1. Call to order and approval of absences:
  2. Approval of July 11, 2019 FICRA Board Meeting Minutes
  3. Public Comment
  4. President’s Report
    1. Discussion on amending bylaws to change term limits for treasurer
    1. Thank you to the Ramblers for putting on the Sing Along by the Fire
  5. Treasurer’s Report
  6. Unfinished Business
  7. Committee Reports
    1. Social Activities (Miguel Martinez)
      1. Trunk or Treat
      1. Christmas celebration
      1. Adult Prom night
      1. Recess Monkeys concert (Pia) update
    1. Membership (Naomi Grant)
    1. Senior Activities (Ray Kittelberger)
  8. New Business
  9. Meeting Adjournment (Next meeting scheduled for Thursday, October 10, 2019)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items
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FICRA TRUST BOARD AGENDA 9-12-2019

FICRA BUILDING TRUST BOARD MEETING AGENDA
Thursday, September 12, 2019, 8:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Trust Board
Howard Stapleton President
Naomi Grant Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Jim Braden Director
  1. Call to order and approval of absences
    1. Gina Olson has advised the Board she will not be available for this meeting
  2. Recognitions – sign in, volunteer hours
  3. Approval of July 11, 2019 Meeting Minutes
  4. President’s Report
  5. Consent Calendar
  6. Treasurer’s Report
  7. Standing Committee Reports
    1. Nature Center
    2. Finance
    3. Audit
    4. Emergency Preparedness, Citizens’ Patrol, & FIARC
    5. Building & Grounds
  8. Unfinished Business
  9. New Business
    1. Amendment to Trust Bylaws Modifying Term Limits for Treasurer
    2. Fall Cleanup / Other Volunteer Maintenance Projects
    3. January 2020 Party With A Purpose
    4. Policies and Guidelines for NCC Facility Use
  10. Meeting Adjournment (Next meeting is currently scheduled for Thursday, October 10, 2019)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items
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FICRA TRUST BOARD MINUTES 7-11-2019

FICRA BUILDING TRUST BOARD MEETING MINUTES

Thursday, July 11, 2019

Board Attendees:  Naomi Grant, Jim Braden, Hal Goodell, Gina Olson and Howard Stapleton.

The meeting was called to order at 8:16PM.

Minutes:  Minutes from the June 2019 meeting were approved.

President’s Report

Howard noted that July is Citizen’s Patrol/Safety Awareness month and expressed the Board’s thanks to the women and men who are members of the Citizens’ Patrol.  These folks spend countless hours, with support from a Pierce County Deputy, patrolling and observing activities on the island to ensure our safety.  We all owe them a big thanks for their dedication.  We hope that all residents will support our Citizens’ Patrol by joining their ranks and/or making a contribution to the FICRA Building Trust’s Citizens’ Patrol Program.

Howard provided a brief overview of recent events with the Fox Island Chapel Preservation Society (Chapel on Echo Bay) and expressed concerns that the Nichols Community Center could face similar issues.  One possible outcome is that historical assets that are now so much a part of the Fox Island Community could eventually be lost as the demographics change.  While there are goals built into the community planning processes that are intended to preserve community character and encourage the preservation of lands, sites and structures of historical significance, there is no clear path for how this preservation will happen.  Most historic buildings on the Island that are available for public use require fundraising events and facility rentals to sustain their operations.  These types of use can be at odds with the surrounding residential neighborhoods.  The Building Trust has also spent considerable effort and funds to improve the sports field, which is all about outdoor use.  It would seem prudent to look at our options now to ensure that the NCC will be part of Fox Island for the next generation.

Board Action: After discussion, the Board unanimously passed a motion authorizing Howard Stapleton and Jim Braden to research applicable zoning/permitting for the NCC, including discussions with Pierce County.

Consent Calendar Items:  None.

Treasurer’s Report:  Hal Goodell provided the report

Trust Checking account: Jun 1 Balance: $115,405.61, Jun 30 Balance: $109,926.74

Trust Capital Checking: Jun 1 Balance: $4,083.69, Jun 30 Balance: $4,083.69

Trust Reserve Checking: Jun 1 Balance: $1,541.00, Jun 30 Balance: $1,541.00

Trust Money Market:  Jun 1 Balance: $33,636.71, Jun 30 Balance: $33,692.38

Trust Savings: Jun 1 Balance: $154.38, Jun 30 Balance $154.39

Trust PayPal: Jun 1 Balance: $3,475.00, Jun 30 Balance $3,149.11

Payments were made from Trust Checking to Citizen Patrol for items approved at the last Board meeting.   The line item “In‑kind Donations” appearing on the FICRA Trust Balance Sheet is from donated items.  Hal will be consulting with Gisela Paz to determine the proper way to do this.  Hal will also be making minor adjustments to the P&L for Party with a Purpose (PWP) and Citizen’s Patrol fuel reimbursement.  Jim reminded that the Trust checking balance is high but that a large portion of that will be allocated to the Capital Projects checking account for projects for which the money was raised.  Those funds will also be put into better interest yielding accounts.  The amount required for NCC window replacement (some $46,000) will be transferred from Trust Checking to Capital Projects Checking as an example.

Standing Committee Reports:

  • Nature Center:  Ed Burrough, excused. Nature Center Minutes will be posted on-line.
  • Finance:  No report.
  • Audit:  Tony Moore reported that meetings have been scheduled with Joan Broughton and Hal for July 15th and July 17th to finish up the 2017/2018 audit.
  • Emergency Preparedness, Citizens’ Patrol and FIARC:  Jim reported that A.P. Templet has returned from an extended trip. He and Ray Kittelberger are helping with Citizens’ Patrol notices. Ray reported that there were no significant issues on the 4th of July. Ray reported that they are looking at plans for a first aid station at the Fox Island Fair this year which would also provide demonstrations to prepare islanders in the use of emergency supplies. He is also exploring obtaining a donation of “emergency tote bags” for cars that Pen Light is discontinuing as possible raffle items for the fair. Jim reported that the Barkers have signed over the ownership of the emergency supply trailer to FICRA Trust.  Our Directors and Officers (D&O) liability insurance currently covers both FICRA and FICRA Building Trust, but Jim is working on clarifying language to determine if it will cover the medical supplies. Hal reported that FIARC met on Saturday and they are planning a booth for the Fair. They are working on building a new antennae. New members are excited to be a part of club and future plans.
  • Building & Grounds:  Jim reported that the Boy Scouts Par Course stations are completed and have been tested by a couple Board members to be sound.  An Eagle Scout will be doing signs and another is interested in completing irrigation around the building. Jim has requested a quote for an umbrella coverage from our carrier that will be discussed at a later date.

Unfinished Business:  

  • FICRA Fair: Hal reports that Sue Spencer will not be doing the Raffle room this year. Hannah Jay has proposed to do a Bingo Room instead this year.  There is a bingo machine and supplies in the attic that she can use. Music performances have all been scheduled and booth applications are coming in. Jim advocated that we arrange for a shuttle service rather than parking on the grass and facilitate less on-street parking. Gina is on schedule with preparation of the FICRA Fair shirts.

New Business:  

  • August 2019 Board Meeting: The Board agreed that we would not hold a Trust Board Meeting in August 2019.
  • 2019 All Island Garage Sale: Howard referred to the discussion document (attached) included in the Agenda for background.  With the Museum site under construction (new barn structure) this year, the Fox Island Historical Society would like to use the NCC as their host site for the annual event.  They intend to use outside areas only, with the restrooms available for public use as in prior years.  The Museum will be selling hot dogs at the NCC site.  Citizens’ Patrol does not plan to sell maps this year, but the Museum has agreed to print the maps and make them available for sale at the Museum, NCC and Alliance Church.  The FICRA Trust Board agreed that the Trust would continue to promote the event and provide online registration, and the Museum would not be charged for use of the NCC.  Revenue from Home Site sales ($570 last year) will go to the FICRA Building Trust in lieu of any use fee.  Jim indicated that he would assist in putting out the signs that direct people to the NCC and map sales.

The meeting adjourned at 9:37pm.  The next meeting is September 12, 2019. Respectfully submitted by Gina Olson, Secretary.

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Fox Island Sand and Soil Garden Club 2019-2020 Update

Fox Island Sand and Soil Garden Club (Established 1979)

We welcome new members and invite you to attend our monthly meetings at the Chapel on Echo Bay (400 6th Ave, Fox Island) on the second Thursday of the month from September through June at 11 am. Membership is open to non-Fox Island residents also.

Our purpose is to stimulate and share the love and knowledge of gardening among members, friends and neighbors in the community of Fox Island. Additionally, members volunteer for island gardening projects and raise funds for college scholarships.

Scheduled guest speakers or educational plant profiles are featured at meetings throughout the year and two planned field trips to local special gardens augment our meeting schedule. In July and August there are scheduled open house garden parties sponsored by club members where you can enjoy the beauty of their home gardens in full bloom in a relaxed social setting.

Whether you are a novice gardener or have years of experience, we welcome you.  Our garden club members are diverse in knowledge, experience and ages.  Plants and gardening bring us all together where friendships form quickly and spontaneous social events might have you heading for a local nursery to peruse plant stock with a car full of plantaholics, or a Japanese maple tree pruning class.

We are a non-profit organization registered within the state of Washington. Dues are currently $10 per member for one year.

Current Board Members for Fiscal 2019-2020:

Deborah Conlin, President   Phone: 253-649-4160

Jenny Linnane, Vice President

Peggy MacDonald, Secretary

Hal Goodell, Treasurer

Fox Island Sand and Soil Garden Club

PO Box 145

Fox Island, WA 98333

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