FICRA TRUST BOARD MEETING MINUTES 9-8-2016

FICRA BUILDING TRUST

BOARD OF DIRECTORS MEETING MINUTES

September 8, 2016

Board Attendees: Tony Moore, Ray Kittelberger, and Jim Braden. Mimi Miller and Gina Olson, excused.

Meeting opened by Tony Moore at 7:02 with the Pledge of Allegiance.

Minutes: The minutes from the August meeting were approved.

 

Tom Taylor delivered a presentation on increasing our insurance coverage for the building.

 We currently have $350,000 coverage

 We would need $750,000 to replace the building

 $550,000 is the least recommended coverage

 $1,000,000 liability; $1,000 deductible, $1,214 to $2,300 additional premium depending on coverage

An alarm is also recommended

 The grounds will be improved in the future, as well. Sports fields, ball courts, track, etc. which should have minimal, if any, effect on liability insurance cost.

 We will redirect this information back to the finance committee for a recommendation to the Board.

 

President’s Report: We had a finance committee meeting. Jim did the minutes. We have many projects.  The Finance Committee recommends the priorities shown in the Building Committee report, below.

We need to recruit more new people to take over some of the responsibilities (January Fundraiser chair, Nominating Committee, Grants Committee, Easter Egg chair).

 

Treasurer’s Report: Hal Goodell reporting.

Trust Capital Checking: August 31 Balance: $39,557.00

Trust Reserve Checking: August 31 Balance: $9,730.17

Trust Checking account: May 31 Balance: $4,428.67

Money Market: May 31 Balance: $1,911.28

Trust Pay Pal: May 31 Balance: $778.00

 FICRA Fair Summary: Net income $13,369.59. Similar to 2015. Gina’s shirt business went very well selling current as well as some of the inventory.  She may do an order for more if there are enough (>20) signing up.

 Finance Committee’s recommended Budget for 2016 was approved.

 Rental costs will be increased by $50.00 for half day rental and $100.00 for full day rental. All recommendations were accepted that have to do with the rental costs and contract terms.

 

Committee Reports:

 

Crimewatch: Ray and Mike reporting.

 Garage Sale: 59 sellers- 48 homes, nine at the museum, two at the Nichols Center

 Man seen walking around the island. Perhaps handicapped

 Another man has been seen walking around 10 o’clock PM.

 Three traffic tickets were issued by the sheriff.

 We have performed the 500th home check stop

 

Emergency Planning: Ray reporting.

 There was a lot of activity at the booth at the fair. Many things were on display. Many organizations participated in the booth. Thanks to Doug Nelson, Bob Bowser and others.

 Peggy from the County Dep’t of Emergency Management will come out to do additional training.

 

Thanks to Gina Olson for acquiring an AED (donated to us by Gig Harbor FD), and for the donation of the AED wall mount box to be kept on a wall near the kitchen.

 

Building committee: Jean Peterson reporting:

 

Jim proposed the following prioritization for the top three projects which was accepted by the Finance Committee:

1) Grade parking lot

2) Electricity to garage so we can increase monthly rentals – an important revenue source.

3) Sports field

 Additional concerns were raised:

o Irrigation of Sports Field?

o Leveling the side yard (north).

o Will new grass on Sports Field still allow parking for the Fair?

 

A quilting group would like to use the center on Friday’s. The rate would be reasonable.

Fall Cleanup: The date has been set for Oct.1. (Oct 8th will be the bad weather makeup date.) Need some chainsaw help.

Still need grant writing help.

 

Nature Center: Blackberries are being trimmed back. This is a good time to visit since it’s not so wet. Leaves are falling.

 

Special Committees:

1) Audit Committee- No report.  To meet soon with Board for review.

2) Nominating Committee- No report

 

Unfinished Business:

January Fundraiser: No chairperson or committee has been formed. We are behind schedule on this.

 Planning Calendar: Howard is redoing forms.

 Document repository: Howard needs to train Board members. He will throw out some dates for this.

 Brochure status: 2016 FICRA Fair photos will be used. Two brochures: What is the NCC used for. And, what are FICRA and the Trust.  Could they be handed out at the museum? (Yes)  Jim and Hal to review the current draft.

 Karen was here from the Museum. They would like to be identified as the Visitor’s Center.  Need to meet with other organizations to coordinate this.  Several issues need answers.

 Building repair: Window sills will be done soon.

 Bridge proposal: At the August 2 County presentation there were three proposals for building, but no answers for funding.  Jim requested permission from the Board to pursue communication/funding with the county on behalf of Fox Island using FICRA/TRUST as the representing organization. Unanimously supported by the Trust and FICRA Board members present.

 

Next meeting is on October 13, 2016

Meeting adjourned at 8:40.

Respectfully Submitted by Denise Parrish for Ray Kittelberger

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FICRA BOARD MINUTES 9-8-2016

FICRA BOARD MEETING MINUTES 

September 8, 2016

 

Board Attendees: Jim Braden, Hal Goodell, Denise Parrish, and Howard Stapleton.   Bob Bowser, Uwe Krohn and Mimi Miller excused.

Meeting called to order at 8:40 PM.

Minutes from the August 11, 2016 meeting approved.

President’s Report:  No report.

Consent Calendar: No items.

Treasure’s Report: Hal Goodell

BANK BALANCES:

FICRA  08-01 Checkbook: Bal: $33,583.41  08-31 Balance:$40,993.58

Money Market  08-01 Balance: $18,622.81 08-31 Balance: $18,624.39

PayPal Balance: 08-01 $119.85 08-31 Balance: $269.50

Membership for 2017 is at 276. 201 have not yet renewed.

 

Committee Reports: 

 

Social Activities Committee: Jim Braden.  Working with Laura to coordinate the Casper Baby Pants Concert.

Membership Committee: No report.

Publicity Committee:

Unfinished Business:

Casper Baby Pants (see above)

Fair (see Trust minutes)

New Business: 

Bridge Update:  Jim addressed his intention to lead the effort, with FICRA/Trust being the entity recognized, to get the engineering and funding finished as quickly as possible for the Fox Island Bridge.  The Board unanimously confirmed their agreement to have the FICRA/Trust be the recognized entity for Jim’s effort.

 

Meeting adjourned at 9:10 PM.

 

Next Meeting: October 13, 2016.  

 

Respectfully submitted by Denise Parrish, Secretary

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Nature Center Minutes 9-2016

Fox Island Nature Center Committee Meeting Minutes

1 September 2016

 

Attendees:  Ed Burrough, Terry Mace.

 

The meeting was called to order at 7:08 p.m.

 

Old Business:

 

  • Ed reviewed the committee activities for August.  We set up and peopled/staffed the Nature Center booth at the FICRA Fair.  Ed led a three generation group of four on a 2.5 hour tour of the Nature Center to great acclaim.
  • We reviewed the 2016 fair concluding that the committee tag team staffing of the booth worked well and that the corner site was ideal for maximum exposure and display of the kid’s photographs.
  • Ed distributed copies of the “Statement of Purpose and Scope of Activities” for the Nature Center and the “Open Space Taxation Agreement” for the area.  These documents will be forwarded to Tony Moore and the FICRA Trust Board.

 

New Business

 

  • Ed outlined work projects for the future including: Trimming blackberries over growing the trails, removing the log across the path on the upper western loop, and distributing more wood chips where needed.  We need to discuss extending the Reed Canarygrass experiment.  We also need to discuss what to do with the steps on the lower western loop.  The area is almost always wet and the steps are hazardous.  They could be replaced with more stable/substantial steps or an alternative route could be sought around the wet area.  The Committee will discuss possibilities further.
  • We discussed putting selective plant identification signs in the Nature Center.  We thought that the signage should be limited and only for plants that are close to the trail and perennial.  We will study the approaches of other nature centers.
  • Ed talked to Jennifer Beard and her son, Joshua, about plant identification ideas. Joshua is an enthusiastic young naturalist who sold a book on Fox Island nature at the FICRA Fair.  He gave half of his sales revenue to Harbor Watch and half to the Fox Island Nature Center.  His $86 donation will be used for something special and we will acknowledge him when we use the funds.  Thank you, Joshua!

 

Next work party – September 17 at 9:00 a.m.

Next FINCC meeting –October 6 at 7:00 p.m. at Nichols Center

 

 

The meeting was adjourned at 7:55 p.m.

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FICRA BOARD MEETING AGENDA 9-8-2016

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, September 8th, 2016, 8:00 PM
Nichols Community Center, Fox Island, Washington
FICRA Board of Directors
    Jim Braden President  
    Hal Goodell Vice President  
    Denise Parrish Secretary  
    Mimi Milller Treasurer  
    Howard Stapleton Director  
    Bob Bowser Director  
    Uwe Krohn Immediate Past President  

 

  1. Call to order
  2. Approval of August 11, 2016 FICRA Meeting Minutes
  3. President’s Report
  4. Consent Calendar (see below)
  5. Treasurers Report (open position advertising)
  6. Committee Reports (5 minutes each, max)
    1. Social Activities Committee
    2. Membership Committee
    3. Publicity Committee
  7. Special Committees
  8. Unfinished Business
    1. Caspar Babypants event
  9. New Business
    1. Bridge strategy proposal
  10. Meeting Adjournment (next meeting: October 13 , 2016)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No items

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FICRA TRUST BOARD AGENDA 9-8-2016

 FICRA BUILDING TRUST

AGENDA (DRAFT 9-3)

9/8/2016 FICRA Building Trust Board Meeting

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Tony Moore, President

Jim Braden, Vice President

Ray Kittelberger, Secretary

Mimi Miller, Treasurer

Gina Olson, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours, guests
  • Tom Taylor presentation on increasing building insurance
  • Approval of August 11th, 2016 FICRA Building Trust Minutes
  • President’s Report (open position advertising)
  • Consent Calendar
  • Treasurer’s Report
  1. Finance Committee recommendations (budget, rentals, etc.)
  2. Capital coordination
  • Committee Reports (5 minutes each, max)
  1. Crime Watch Committee
  2. Emergency Planning
  3. Building Committee (Fall cleanup, Oct. 1/8)
  4. Nature Center Committee
  • Special Committees
  1. Audit Committee
  2. Nominating Committee
  • Unfinished Business
  1. Sports Field development/Buy a Brick process
  2. Planning calendar development & web site development
  3. Update brochure status
  4. NCC siding repair (timing of window sills & overall paint/condition)
  • New Business
  1. FICRA Fair summary
  • Meeting Adjournment (next meeting Thursday, October 13, 2016)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.)  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

 

  1. No items

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