FICRA TRUST BOARD AGENDA 2-8-2018

FICRA BUILDING TRUST BOARD MEETING

AGENDA 2/8/2018

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Jim Braden, President     Tony Moore, Vice President

Gina Olson, Secretary      Mimi Miller, Treasurer

Ray Kittelberger, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours (Derek Young presentation)
  • Approval of January 18th, 2018 Minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report
  • Standing Committee Reports
  1. Finance Committee – 2018 budget recommendation
  2. Citizen Patrol Committee
  3. Emergency Preparation Committee
  4. Building Committee
  5. Nature Center Committee
  6. Audit Committee
  7. Nominating Committee
  • Special Committees
  1. Party With a Purpose results
  • Unfinished Business
  1. Capital Projects development
  2. Letterheads for FICRA/Trust correspondence
  3. Advisory help publicity
  • New Business

 

  • Meeting Adjournment (next meeting Thursday, March 8th, 2018)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.)

  1. Approval of changing the dollar amount to Deputy Sheriff McDonald to an equivalent hourly increase instead of the $500 bonus approved in the December 14, 2017 Board meeting.
  2. Approval of the 2018 Budget proposal submitted by the Finance Committee dated: 12:01AM, 2-8-2018.

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FICRA BOARD MEETING AGENDA 2-8-2018

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA (DRAFT)
Thursday, February 8, 2018, 8:00PM
Nichols Community Center, Fox Island, Washington

FICRA Board of Directors

Howard Stapleton President
Hal Goodell Vice President
Denise Parrish Secretary
Mimi Miller Treasurer
Deb Pishek Director
Lesley Murphy Director
Jim Braden Immediate Past President

 

  1. Call to order and approval of absences
  2. Approval of January 18, 2018 FICRA Board Meeting Minutes
  3. Public Comment
  4. President’s Report
  5. Treasurer’s Report
  6. Committee Reports
    1. Finance (Mimi Miller, Chair)
    2. Publicity (Lisa Stapleton, Chair)
    3. Social Activities
    4. Membership (Hal Goodell, Chair)
  7. Unfinished Business
    1. Nominating Committee – Slate of Candidates for 3/8/2018 Election
  8. New Business
    1. Volunteer to Coordinate 3/31/2018 Easter Egg Hunt
  9. Meeting Adjournment (General Member and next Board meeting scheduled for Thursday, March 8, 2018)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items

FICRA Board Meeting Agenda 2-8-2018 (DRAFT)

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FICRA BOARD MEETING MINUTES 1-18-2018

FICRA BOARD MEETING MINUTES (DRAFT)

Thursday, January 18, 2018

 

Board Attendees: Jim Braden, Hal Goodell, Mimi Miller, Denise Parrish, Deb Pishek and Howard Stapleton were in attendance.

The meeting was called to order at 7:02 pm by Howard Stapleton with the Pledge of Allegiance.  Lesley Murphy was absent and excused.

Minutes from the December 14, 2017 FICRA Board Meeting were approved with no changes.

Public Comment:  Dave McHugh noted that there was approximately $100,000 in FICRA and Trust bank accounts that could be drawing interest.  Dave also advised that he noticed a great deal of spalling (deterioration) when driving across the Fox Island Bridge.  He suggested that the Emergency Planning Team might want to inquire with the School Board about contingency plans in the event of a bridge failure and ask about the potential for school on Fox Island.

President’s Report:  No report.

Treasurer’s Report: Mimi Miller reported the following figures for the month of December, 2017:

  • FICRA Checking Beginning balance  $21,938.78       Ending balance    $24,547.82
  • FICRA Money Market Beginning balance    18,653.90       Ending balance      18,656.28
  • FICRA PayPal Beginning balance      1,183.99       Ending balance         (203.61)
  • Membership 305 for 2017-2018, 166 from prior year have not renewed

Committee Reports:

  • Finance – No report.
  • Publicity – No report.
  • Social Activities – Yoga began at the NCC last Monday, with 14 participants showing up. Board members provided suggestions for additional events, including Frisbee (disk) golf, Lego and ping-pong tournaments, and open mic night.  Dave McHugh suggested that we contact Don Fogle [sic] to see about a juggling night.
  • Membership – No report.

Unfinished Business:

  • FICRA 2018 Budget – The proposed FICRA 2018 Budget was approved without changes.

New Business:

  • Nominating Committee – Jim Braden has been appointed to chair the Nominating Committee for 2018. He will include additional community representatives that are not Board Members.
  • Committee Members and Volunteers – Ray Kittelberger spoke briefly about using the website and social media to attract volunteers and committee members. He suggested that we need someone to follow up on contacts from volunteers to see if they manage to get connected with someone in FICRA and/or the Trust to serve.  There may be a need for a Volunteer Coordinator to assist FICRA and the Trust.

The meeting was adjourned at 7:54 pm.  The next meeting is scheduled for Thursday, February 8, 2018.

Respectfully submitted by Howard Stapleton, for Denise Parrish, Secretary

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FICRA TRUST BOARD MINUTES 1-18-2018


FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

Jan 18, 2017 (rescheduled from Jan 11th)

 

Board Attendees: Jim Braden, Tony Moore, Ray Kittelberger, Gina Olson, and Mimi Miller in attendance.

Meeting opened by Jim Braden at 7:58 PM after completion of the FICRA Meeting.

Volunteers asked to sign in for the record.

 

Recognitions: George Metzger was introduced. He has been designing the light display for the Party With a Purpose, January 27th.  Bill Welty has composed a song titled Fox Island.  The Party With a Purpose is going to have some fun surprises for attendees.

 

Minutes:  The Dec 12, 2017 meeting minutes unanimously approved.

 

President’s report:

Jim reports that John Jolibois planning for Derek Young to attend the February 8 FICRA meeting, as he is interested in giving us an update on what he has been doing.  He also wants to know what issues are important to us – we should pass our suggestions along to Jim. Spalling on the bridge is one issue.  Lisa Stapleton has advised that women from FI are going to Olympia on Saturday Jan 20th to demonstrate for women’s rights.

The NCC heating unit was not re-certified on the last inspection.  Jim reassures there is no leak of CO.  The heater was put installed in 2001, and has not lasted as long as expected, but this expense, when determined, will be paid via the Cap Reserve Acct.  Jim’s preliminary recommendation is for replacement in kind – oil.  Discussion included that a heat pump is not appropriate, propane is also not a good option for the NCC. Estimates so far from Dana and Sullivan.  Estimate also requested for a ductless system (only in auditorium) to help cool the main room during summer events, which will be in the  $10,ooo range. Dave McHugh suggested we look a little harder at ductless and he gave Jim some firms to contact.

 

Consent Calendar Items: (All items approved unanimously)

Decision to accept the t-shirt program from FICRA.

FICRA Trust to offer two t-shirts as an auction item for January 27th PWP Event

Decision made to not place glass recycle station at the NCC at this time.  Proposal would be reconsidered if a monitoring committee of volunteers has been established to ensure the site is kept clean.

 

Treasurers Report: Mimi Miller.

Trust Checking account:

Jan 1 Balance: $42803.52  Jan 31 End Balance: $38,256.30

Trust Capital Checking:

Jan 1 Balance: ***     Jan 31 End Balance: $***

Trust Reserve Checking: 

Jan 1 Balance: $20,480.17 Jan 31 End Balance: $20,480.17

Trust Money Market:

Jan 1 Balance: $1,640.56     Jan 31 End Balance: $1,640.70

Trust Savings: 

Jan 1 Balance: $91.82  Jan 31 End Balance $91.82

Trust PayPal: 

Jan 1 Balance: $3,924.08 Jan 31 End Balance $2555.46

P&L for Dec reported. Rental coordinator payments should be separate from contract cleaning. Ray would also like to see income received in 2017 for an event in 2018, be deferred income to 2018.  Mimi will meet with Finance Committee to work on how to make this delineation. Donations which come into the Trust Checking (then moved to the Capital checking) appear as income.  There is more work to do by the Finance Committee..

 

Committee Reports: 

Finance Committee: Jim report. Meeting to be planned to address issues stated above.

Citizen Patrol: Ray Kittelberger reports. There will be a new leadership team starting this month.  Stan Weston, founder, will be stepping down. Doug Nelson and Denise Arnold will be monitoring.  Patrol has a team of 12, and will continue to keep the crime rate on FI one of the lowest in P.C. The county report for 2017 show property crimes total 25, same as reported for 2016. The majority of these were boat motor theft. Ray feels that the goal of Crime Watch is to continue to keep property crime low. The Deputy reports Dec was a quiet month.  Mail theft warning. Traffic control during holidays.  Warnings: 4, Citation: a pump was stolen from the FI Water Association.

 

Emergency Planning: In the process of putting together a budget.  There are over 100 block captains signed up. This is positive.  We continue to be represented (Abby Schofield, is a director) at Pep-C meetings, and in communication with PCDEM (Pierce County Dept of Emergency Planning).

Building Committee: Jean Peterson, excused. No new reports.  Exterior repair deferred to spring/summer.  The garage rental rent will increase once the interior electric is completed.

Audit Committee: Tony, Joan and Leslie met on Nov 15th at 1:30 pm. Report is complete and to be signed. Ray suggests that the balance sheet be attached to the audit report for 2016.

Nominating Committee: Jim will contact some at-large members for names to be on the Committee.

 

Special Committee: PWP (Party with a Purpose) Saturday Night Fever (Jan Auction Event) is scheduled for Jan 27th.  There are about 55 registrations on Paypal and Mimi states many incoming Checks.  Max 150.

Unfinished Business:  

Capital Projects development.  Furnace as discussed above.

Letterhead for FICRA/Trust correspondence. Nothing new to report.

‘Advisory Help’ Publicity. Ray suggests we ask for someone with marketing talent, financial experience, and attracting new committee members and board members for future. Ray would like to see a section on the web site which has a location where volunteers can see opportunities.  There has been a “Wish List” of tasks maintained in the past. There should be a person who follows up with folks who have contacted us wanting to join in a particular project.

There is a possibility of ordering FICRA Trust pens for $0.59.  Will consider in the future if there is interest in this as a fund raiser or gift to new members.

 

New Business:

Boy Scouts Expression of support: Donnie Schwendeman is cleaning up the Boy Scout items in the attic.  They have yet to inventory, and determine long term vs short term storage.  The closet to store Boy Scout supplies above the stairs was completed today.  They are enthusiastic to start on projects to help the NCC for merit and badges.  Ray would like to support the scouts with a scholarship or other moneys where needed, in lieu of the student scholarship which is no longer in place.

 

Meeting Adjourned at 9:00 PM.

 

Next meeting is February 8, 2018.

 

Respectfully submitted by Gina Olson

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FICRA BOARD MEETING AGENDA 01-18-2018

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, January 18, 2018, 8:00PM
Nichols Community Center, Fox Island, Washington

FICRA Board of Directors

Howard Stapleton President
Hal Goodell Vice President
Denise Parrish Secretary
Mimi Miller Treasurer
Deb Pishek Director
Lesley Murphy Director
Jim Braden Immediate Past President

 

  1. Call to order and approval of absences
  2. Approval of December 14, 2017 FICRA Board Meeting Minutes
  3. Public Comment
  4. President’s Report
  5. Treasurer’s Report
  6. Committee Reports
    1. Finance (Mimi Miller, Chair)
    2. Publicity (Lisa Stapleton, Chair)
    3. Social Activities
    4. Membership (Hal Goodell, Chair)
  7. Unfinished Business
    1. FICRA 2018 Budget
  8. New Business
    1. Appoint Members to Nominating Committee
  9. Meeting Adjournment (next meeting is scheduled for Thursday, February 8, 2018)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items

FICRA Board Meeting Agenda Updated 01-18-2018

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