FICRA TRUST BOARD AGENDA 7-13-2017

 FICRA BUILDING TRUST BOARD MEETING

AGENDA 7/13/2017

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Jim Braden, President     Tony Moore, Vice President

Gina Olson, Secretary      Mimi Miller, Treasurer

Ray Kittelberger, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours
  • Approval of Jun 8th, 2017 FICRA Building Trust Board Minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report
  • Standing Committee Reports
  1. Finance Committee
  2. Citizen Patrol Committee
  3. Emergency Preparation Committee
  4. Building Committee (window shades)
  5. Nature Center Committee
  6. Audit Committee (review timing)
  7. Nominating Committee (select members)
  • Special Committees
  1. All-island Garage Sale
  • Unfinished Business
  1. Capital Projects development/Buy a Brick process
  2. Planning calendar development & web site development
  3. NCC siding repair (timing of window sills & overall paint/condition)
  4. Letterheads for correspondence
  5. Review of rental advertising
  • New Business
  1. Display policy
  • Meeting Adjournment (next meeting Thursday, August 10th, 2017)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.)

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FICRA BOARD AGENDA 7-13-2017

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, July 13, 2017, 8:00PM
Nichols Community Center, Fox Island, Washington

FICRA Board of Directors
Howard Stapleton President
Hal Goodell Vice President
Denise Parrish Secretary
Mimi Miller Treasurer
Deb Pishek Director
Lesley Murphy Director
Jim Braden Immediate Past President

 

  1. Call to order and approval of absences
  2. Approval of June 8, 2017 FICRA Board Meeting Minutes
  3. President’s Report
  4. Committee Reports
    1. Finance Committee (Mimi Miller, Chair)
    2. Publicity Committee (Lisa Stapleton, Chair)
    3. Social Activities Committee
    4. Membership Committee (Hal Goodell, Chair)
  5. Unfinished Business
    1. Logos and Letterheads
  6. New Business
  7. Meeting Adjournment (next meeting is Thursday, August 10, 2017)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items

FICRA Board Meeting Agenda 2017-07-13

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FICRA BOARD MINUTES 6-8-2017

FICRA BOARD MEETING MINUTES
June 8, 2017

Board Attendees: Howard Stapleton, Hal Goodell, Jim Braden, and Lesley Murphy were in attendance.

The meeting was called to order at 8:37pm by Howard Stapleton.  Mimi Miller, Denise Parrish and Deb Pishek were absent and excused.  Jim Braden agreed to take Meeting Minutes.

Minutes from the May 11, 2017 Board Meeting were approved with no changes.

President’s Report:  No report.

Treasurer’s Report: Hal Goodell for Mimi Miller

  • FICRA Checking May 1 balance- $38,597.00       May 31 balance- $37,263.43
  • FICRA Money Market May 1 balance- $18,637.50       May 31 balance- $18,639.87
  • FICRA Pay Pal May 1 balance- $745.48            May 31 balance- $745.48
  • Membership 324 for 2016-2017 + 60 already renewed for 2017-2018

Committee Reports:

  • Finance Committee – No report.
  • Publicity Committee – Lisa Stapleton was absent, but provided the following written comments with additional responses from Board members shown in brackets [].
    • Lisa will work on an updated FICRA Fair poster and separate Fair Music Schedule poster this weekend.
    • Do we want a new bridge sign for the Fair or re-use the old one? [Jim and Howard to look at the old signs in the basement and decide.]
    • Newsletter articles are due on June 25 for July 1 emailing.
    • When would the board like the paper newsletter to go out (in advance of the fair)? [The next paper newsletter should go out by July 15th.]
    • Please remind Hal that I need his membership list to incorporate new emails into my list. [Hal will provide Lisa with an updated membership list.]
  • Social Committee – Lisa absent, but provided the following written comments with additional responses from Board members shown in brackets [].
    • Tentative plans for speaker on Search & Rescue, along with her dog (http://www.greatbasink-9sar.org/). She has agreed to come. Just need to plan a date.
    • Still thinking about the art show idea and the proper timing. [Some discussion on taking advantage of the Fair attendance, and, having a popular vote for this, too. Carolyn and Patty are helping.]
    • Still interested in Trick or Trunk activity for Halloween but need help on the haunted house idea. [No strong recommendation came forth.  No car club on the island and rain could be a real problem.]
    • Thinking about a variety show. Would like to have prize money to promote this. Could charge a small entrance fee and sell concessions to raise part of the prize money. [This sounded like a fun possibility and would get support.]
    • Ice Cream social? [Discussed pairing this up with Search & Rescue event.]
    • Movie night – possibly “If You’re not in the Obits, Eat Breakfast”. [Would have to be indoors as it stays light too late in the summer.]
    • Teens are interested in outdoor movie – something like Indiana Jones.
  • Membership Committee – No report.

Unfinished Business:

  • Gina Olson presented a design for this year’s t-shirts that will be sold at the FICRA Fair. She mentioned that a historical theme would also be a possibility and will pursue that as another option.
  • The Joint FICRA/Trust Board Policy on Communications (Policy 001) was approved.

New Business:

  • Jim noted that a bridge sign for the FI Directory needs to go up. Howard shared a draft sign that was edited by Board Members and will be printed.
  • Hal reviewed status for the Fair. He is working to locate a vendor for hot-dogs, since the Chapel wants to serve another menu.  He will be checking with the Museum.  To comply with applicable laws, we plan to be very strict on limiting alcohol purchase/consumption to designated areas.  This will be policed.  The Chapel may include a hard lemonade beverage this year along with the wine and beer offerings.

The meeting was adjourned at 9:12pm.  The next meeting will be on July 13th.

Respectfully submitted by Jim Braden for Secretary Denise Parrish.

FICRA Board Meeting Minutes 6/8/2017

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FICRA TRUST BOARD MINUTES 6-8-2017

 

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

June 8, 2017

 

Board Attendees: Jim Braden, Tony Moore, Gina Olson, and Ray Kittelberger in attendance. Hal Goodell filling in for Mimi Miller.

 

Meeting opened by Jim Braden at 7:04 PM with the Pledge of Allegiance

Volunteers asked to sign in for the record.

 

Minutes:  The May 11, 2017 meeting minutes approved.

 

President’s report: None

 

Consent Calendar Items: None

 

Treasurers Report: Hal Goodell for Mimi Miller.

 

Trust Capital Checking: 

May 1 Balance: $19,731.77      May 31  Balance: $20,731.77

Trust Reserve Checking: 

May 1 Balance: $20,480.17 May 31 Balance: $20,480.17

Trust Checking account:

May 1 Balance: $32,517.75   May 31 Balance:$35,724.05

Money Market:

May 1 Balance: $1,911.28       May 31 Balance: $1,911.28

Trust PayPal: 

May 1 Balance: $4,907.67 May 31 End Balance $5,547.93

Trust Savings: 

May 1 Balance: $86.81 May 31 End Balance $497.82

 

A bank error in May was caught by Hal (a deposit of $406.00 erroneously put into Savings will be moved back into the Trust Checking.  The purchase of Aprons for Plant Sale, should not go under the Plant sale, so Hal has moved this $84 to misc/unbudgeted item.  Paypal balance is up, and Hal plans to move dollars bringing PayPal balance to less than $1000 in the next 2 weeks.

 

Hal asked that the Board members take the time to review the Budget Performance document to help ensure we aren’t missing any variations against the budget.

 

Committee Reports: 

Finance Committee: No report 

Citizen Patrol: Stan Weston reports good news.  Deputy reports there has been no crime activity last month.  June has one DUI motor vehicle accident, so far.

Emergency Planning: Ray Kittelberger. The June Flash has a comprehensive report about the May 2nd event. Hal Goodell reports Ham Radio Class is scheduled for July 8th/9th.  Contact Hal at n7nw.hal@comcast.net, if interested. Jim, Stan, Ray and Lt Wilder met recently regarding Em Planning, and Lt Wilder is interested in meeting quarterly to discuss Em Planning. The Deputy is supportive and complimentary of CP and EP efforts.

Building Committee: Jean Peterson, excused.  Jim reports that after last meeting’s approval for Jean to get BIDs for placing blinds in the front windows and in the windows behind the stage, Jim now has BIDs.  Alexander Design Network (who did the auditorium blinds originally) was low bidder.. There are additional bids for the stage windows, from all three.  The lowest bid from ADN).  Tony made a motion to approve the ADN bid only for the classroom windows, and to have Jim cover the stage windows with simple light blocking blinds. Unanimously approved.

Work is still in progress to prep for painting.  The external surface is to be painted this summer. Joan Broughton would like the minutes to reflect her opinion that the color should remain the same color as it currently is because of its historical status.

Jim reports that there is a ditch out the south side door, extending from the NCC to the garage containing conduit for electricity. Additional pipes included to pull wires for future plans.  The power can also be moved through the conduit from the generator, which can now stay plugged in in the garage. There will also be a water line added after the electrical inspection is complete.

Nature Center: Ed Burrough reports not too much has changed.  Trails are maintained, and chicken wire has been purchased to be replaced to reduce slipperiness of walkways.  Meeting minutes from the Nature Center’s meetings are posted on the website.

Audit Committee: Tony reports that Hal (taking over for Mimi) needs some time to review records, and then Hal, Lesley, Joan and Tony will plan a meeting, and do the Audit.  Lesley volunteered to lead the effort.

Nominating Committee:  Jim would like to know how to get more volunteers for the next election. Jim plans to advertise, as well as ask persons who are already great contributors to NCC activities. Leslie supports this and suggests persons who have experience with what goes on in traditional NCC events is important.  Ray suggests an Advisory Committee be formed for specific portions of our needs, like EP, marketing, or Contractors. Jim has found a person who likes to write grants.

 

Special Committee: 

Plant Sale: Hal reports that the sale went great.  The cashiers sat outside. There are new suggestions for next year.  The profit grossed $5,643.00 with $295.10 in expenses. Therefore the profit split 3 ways gave FICRA $1782.63.  More expenditures may yet be filed.  Budget was $1075 net profit.

 

Unfinished Business:  

Capital Projects: The project for property next door is on hold. Buy-a-brick contacts have been made, and Jim has heard back from nearly all the persons who contributed. 17-18 bricks have been purchased. Jim continues to get bids for the work to be completed in the NCC field.  The plans are delayed until fall when weather is appropriate for re-seeding.

Planning Calendar: Howard and Lisa continue to contribute big ideas and changes to our benefit. The web site development continues.  More training of board members needs to take place.

NCC Siding: Jim is working with a paint company, and looking forward to summer for actual painting.

New Welcome packets (50 assembled) have been placed at Post office.  Hal reports taking 10-20 to the post office. At the May 2nd event, 3 or 4 were given away. 250 bags, but only 50 have been filled. Ray offered the rest of the bags can be used for FICRA Fair shirt sales.

 

New Business:

Motion made to approve the new joint FICRA/TRUST Communication Policy (Policy 001).  Seconded and unanimously approved.

The new letter head project is in progress.  Jim emphasizes that the school house is fundamental and should be included on the letter head. There can be any number of modifications to the letter head, and it can be adjusted to have one say FICRA and the other FICRA Trust.  Howard has been trying to photoshop and black/white print or drawing. We will solicit the Art Group for black and white sketches of the NCC.  The top 3-4 designs will be circulated for review. July flier will have a new logo for CP. No longer using the “eye.”

Rental Advertising review to occur when the Finance Committee meets.  This is a complex process to analyze the benefit of advertising service. In the rental agreement we ask “Where did you hear about us?” And Hal recommends we continue using Betty Perry until we can evaluate this value.

FICRA Fair is in planning: Hal reports the committees are formed and plans are well underway. Permits have been applied. Chapel to do tapas, not hot dogs, this year. Hal will talk to the Yacht club to see if they are interested in providing hot dogs, or Hal may consider another vendor. Ray suggests that possibly the Museum be able to host the hot dogs for the fair.  Tony is not in favor of bringing in commercial vendors. Heritage to sponsor a spiked lemonade. There is some concern about alcohol other than beer/wine being served and the alcohol content is being considered.  There is to be, again, a special barrier around the area for alcohol consumption and prevent minors from entering the area were the alcohol is being served and consumed to prevent accidents. Kick off meeting to be scheduled Monday June 19.  Gina is working on the T-shirts, and developing designs for consideration.  Sue Spencer is not going to do the raffle room this year, so Hal needs a volunteer for this.  There is a shelter needed for the beer garden. The yacht club has offered to give us a tent top.  This item (tent structure 15’ by 30”) may need to be rented and an additional awning may be needed.

 

Next meeting is on July 13, 2016

 

Meeting Adjourned at 8:32 PM.

 

Respectfully Submitted by Gina Olson,  Ficra Trust Secretary

FICRATrustMinutes6-8-2017JMBrev.2

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FICRA TRUST BOARD AGENDA 6-8-2017

 FICRA BUILDING TRUST BOARD MEETING

AGENDA 6/8/2017

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Jim Braden, President     Tony Moore, Vice President

Gina Olson, Secretary      Mimi Miller, Treasurer

Ray Kittelberger, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours
  • Approval of May 11th, 2017 FICRA Building Trust Board Minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report
  • Standing Committee Reports
  1. Finance Committee
  2. Citizen Patrol Committee
  3. Emergency Preparation Committee
  4. Building Committee (window shades)
  5. Nature Center Committee
  6. Audit Committee (review timing)
  7. Nominating Committee (select members)
  • Special Committees
  1. Plant sale review
  • Unfinished Business
  1. Capital Projects development/Buy a Brick process
  2. Planning calendar development & web site development
  3. NCC siding repair (timing of window sills & overall paint/condition)
  4. Status of Welcome Packet
  5. Review communication policy
  • New Business
  1. Letterheads for correspondence
  2. Review of rental advertising
  • Meeting Adjournment (next meeting Thursday, July 13th, 2017)

FICRATrustAgenda6-8-2017final

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