FICRA TRUST BOARD MINUTES 4-14-2016

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

April 14, 2016

 

Board Attendees: Jim Braden, Tony Moore, Gina Olson, Ray Kittelberger, and Hal Goodell.

 

Meeting opened by Jim Braden at 7:06 PM with the Pledge of Allegiance.

Volunteers asked to sign in for the record. Hours spent by volunteers has value in that it helps establish records which help us get grants. Spring Clean-up volunteers hours have been logged.

Leslie Murphy is attending as a new guest/volunteer.

Hal Goodell has orchestrated all attendees to help fold the Ficra Newsletters to be mailed out tomorrow.

Special Presentation: Jay Matsen, the Unit Commissioner from Boy Scouts presented FICRA with the Charter Certificate for sponsorship of Troop 27, Crew 27 and Pack 27.  He is greatly appreciative of our sponsorship of the Boy Scouts, for without that support, organizations like Boy Scouts cannot survive.

 

The Election for the FICRA Building Trust is tonight.  Nominating Committee, includes Juanita Bjork, Jim Braden and Gerry Knight.

 

Elections:  Ballots include the names of persons nominated and additional blank place for the name of a write-in.

 

There are 5 positions in the FICRA BUILDING TRUST Board.  After five persons have been elected, the Board members decide on what Board member holds what position.

Tony Moore, Gina Olson, Mimi Miller (excused), Ray Kittelberger, and Jim Braden are the Nominating Committee nominees.

Jim asked for any nominations from the floor for the board.  This question was repeated 3 times, and hearing none, the Chair entertained a motion to approve nominees by vocal Acclamation.  Bob made this motion and Abby seconded.  The motion was unanimously approved by all attendees (All attendees were voters as assumed to have contributed to the Trust to qualify.)

 

The Nominating committee presented the following 4 nominees for the Audit Committee:

Joan Broughton,  Tony Moore, Judy Kanick and Leslie Murphy.    Leslie is a retired accountant with experience in finance.  Most recently she worked for the Cardiac Study Center and was previously a CFO for a YMCA in Ohio.  She is looking to get involved with FICRA and feels she can make a positive impact on the Audit Committee.

 

Jim asked for nominations from the floor for Audit Committee (three times).  Hearing none, a motion was made by Bob and Seconded by Abby to vote the slate in by acclamation.  The motion passed unanimously.

 

The New FICRA BUILDING TRUST Board of Directors convened the April 14 Board meeting, Tony presiding.

 

Minutes:  The Mar 10, 2015 meeting minutes have been posted on-line, and were unanimously approved.

 

President’s report: Tony:  Many accomplishments have been made in the last year, and the Trust continues to be productive.  We welcome any new persons and volunteers, and he looks forward to this continuing.  Tony thanks Jim for all his efforts in maintaining and preserving the NCC.

 

Consent Calendar:

  1. There were 15 yards of new wood chips added to the playground last weekend during the Spring Clean-Up.  The cost of the chips were discussed between Board members between meetings, and at this time, the Board approved the purchase of chips for $463.97, delivered, which was researched by Jean garnering discounts. Consent Calendar approved by board, unanimously.

 

Treasurers Report: Hal Goodell (for Mimi Miller, excused)

Trust Capital Checking: 

Mar 1 Balance: $4,735.58 Mary 31 Balance: $4,735.58

Trust Reserve Checking: 

Mar 1 Balance: $10,750.00 Mar 31 Balance: $10,750.00 

Trust Checking account:

Mar 1 Balance: $35,136.85     Mar 31 Balance: $37,324.38

Money Market:

Mar 1 Balance: $1,911.28       Mar 31 Balance: $1,911.28

Trust PayPal: 

Mar 1 Balance: $3,729.75 Mar 31 End Balance $483.99

Trust Savings: 

Mar 1 Balance: $68.57 Mar 31 End Balance $68.57

 

Committee Reports: 

Crime Watch: Stan Weston reports no crime reported for the entire month!  Protecting the children of Fox Island from luring or predators is of prime importance to Crime Watch.  Crime Watch volunteers are vigilant during the times of school bus stop drop off and pick ups. Signs have been posted which say, “Citizen Patrol: We protect our children. We’re Watching!” These signs have been posted with enthusiastic support of residents that gave permission to post on their property.

Emergency Planning: Ray K reports.  In June there is a State Wide emergency drill in connection with Pierce County.  The emphasis is on communication.  The Fox Island Emergency Planning Team is working to get Ham Radio and Citizen Patrol communications working with the state.  Ray suggests that a volunteer firefighter is needed for the station.

 

  1. Building Committee: Jean Peterson.  The Spring Clean-up had a wonderful turn-out.  A lot of work was completed.  She has suggestions: The delivery of play chips (15 yards) fell short of what was needed.  She feels another 10 yards is needed ($286.60).  She proposes this to be approved.  No action at this time.

 

More raking of play field needs to happen.  She proposes that the grass areas under north side of the sports field would be better managed if mowed, not covered with chips.  We should consider fill dirt for large “holes” around the field.  More discussion to be held on this.

 

She feels a hose for watering is needed (then donated by Abby Scofield).  The felt pads need to be replaced on the chairs with something more durable (Jim to work with Jean on this.) She has investigated costs, and has printed a proposal.  Jim says that the next phase of basement clearing needs to be done, and he would like volunteers to help to take a big load to the dump.

 

Nature Center: Ed Burrough Chairman, excused. Jim reported that things continue to go well!  Great team continues to work hard with great results.

 

Special Committees: 

Audit Committee: Meeting set for Monday Apr 18, 2016 at 2 pm at the Goodell residence.

Nominating Committee:  Tony thanks Jim, Juanita and Gerry for their work.  To appoint new committee May 12.

 

Unfinished Business:  

Planning Calendar: Howard reports that there needs to be more training. The tools are there for communication development.

New projector Use plan: It is up and running, but permanent electrical outlet is needed and recommendations are needed for use, or limitations to use, training process, etc to prevent damage.  A deposit to use the projector may be needed. Howard recommends we do not charge for the use of it.  He has created a preliminary draft of listed requirements. He may have a spare laptop that can be provided for those who do not have suitable equipment, and can provide some training if we decide to go that way.  Jim to pursue insurance on the new projector.

Sport Field Development: Bob Bowser continues to lead committee.  Report deferred to next meeting.

Siding on Nichols Center needs repair. ($500-$1100, bid from Tim Wilson).  Jim proposes we approve this investigation, and move on repairs.

Buy a Brick Fund is still open.  There has been $4200 raised so far.  This is a long-term effort and  Jim feels that there needs to be a plan of action and more advertisement.

 

Jim feels that there needs to be some finance study on the competing projects, which may be taking some funds away from the Crime Watch. Ray agrees that the fundraising is overlapping. There needs to be an event for Crime Watch to raise money other than July. More discussion needed on that whole subject.

 

Brochure update is in progress.

 

New Business:

Pierce County Historic Grant Timing:  The grant application window is open for that.  Jim and Gina will look into that process.  We will need some help filling out the application.

 

Next meeting is on May 12, 2015

 

Meeting Adjourned at 8:20 PM.

 

Respectfully Prepared by Gina Olson for Secretary Kittelberger

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FICRA BOARD MINUTES 4-14-2016

FICRA BOARD MEETING MINUTES 

April 14, 2016

 

Board Attendees: Jim Braden, Hal Goodell, Uwe Krohn, Bob Bowser, and Howard Stapleton present.  Denise Parrish, Mimi Milller, excused.

 

Minutes from the Mar 10, 2016 meeting, unanimously approved.

 

President’s Report:  Jim Braden – no report.

 

Consent Calendar: None

 

Treasure’s Report: Hal Goodell

BANK BALANCES:

FICRA Checking  3-1 Balance:  $31,940.30 3-31 Balance:$32,531.70

Money Market  3-1 Balance: $18,615.01    3-31 Balance: $18,616.59

PayPal 3-1 Balance:  $124.72 3-31  Balance: $0

 

Current Membership 2015-16: 400    Past Due Members Total: 112

 

Committee Reports

Social Committee report: 

Jim reports that if we do more social activities, we will get a larger base of people involved.  The Magical Strings Concert was great.  The cleanup was very well attended, in part because it was social and there was food.  We need  to look for niche activities that different age groups would like to take part in.

 

Membership Committee: Bob Bowser

Bob says 400 was great!  Will aim to 450 next year.

 

Publicity: Jim Braden reports Lisa is doing a great job as always.  She keeps the Ficra FB site up to date and publishes the Ficra Flash.  She is creative, energetic and continues to make the Flash and newsletter attractive with photos, and details. She just needs us to supply the facts, names, and basic words!   She and Howard are working on making our website better and better.

 

Student Speaker Contest Committee: 

Bellermine, Annie Wright, Charles Wright, Henderson Bay and GHHS have been contacted.  No FI residents currently attend PenHS.  Subject is “How would you promote Volunteerism on Fox Island?”  Applications date deadline is April 30th.

 

Ray says it has been frustrating.  There were applications out to the schools in early Jan, and unfortunately there have been no hits or interest. The deadline may have to be extended.  Ray plans to drive around to the schools this week with written documentation.  There is $1000/ year available for scholarship to FI 11th and 12th grade students.  We host a FICRA Student Speaker Contest to determine the award.

 

 

New Business: 

Derek Young will be here next Tuesday April 19th for a public Question/Answer Forum.

Casper Baby Pants is scheduled for Sept 17th, and Uwe is going to contact Laura Genton/ Little Foxes group chair to help coordinate the details of advertising.

 

Jean feels we need a good activities director.

 

Motion approved to Adjourn at 8:55 PM.

 

Next Meeting is May 12, 2015.  

 

Respectfully prepared by Gina Olson for Denise  Parrish, Secretary

 

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FICRA BOARD AGENDA 4-14-2016

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
ELECTION & BOARD MEETING AGENDA
Thursday, April 14th, 8:00 PM
Nichols Community Center, Fox Island, Washington
FICRA Board of Directors
    Jim Braden President  
    Hal Goodell Vice President  
    Denise Parrish Secretary  
    Mimi Milller Treasurer  
    Howard Stapleton Director  
    Bob Bowser Director  
    Uwe Krohn Immediate Past President  

 

  1. Call to order
  2. Approval of March 10, 2016 FICRA Meeting Minutes
  3. President’s Report
  4. Consent Calendar (see below)
  5. Treasurers Report (presented by 2015 Treasurer)
  6. Committee Reports (5 minutes each, max)
    1. Social Activities Committee
    2. Membership Committee – Bob Bowser
    3. Publicity Committee – Jim Braden
  7. Special Committees
    1. Student Speaker Committee
  8. Unfinished Business
  9. New Business
    1. Derek Young visit April 19
    2. Caspar Babypants event
  10. Meeting Adjournment (next meeting: May 12, 2016)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No items

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FICRA TRUST AGENDA 4-14-2016

 FICRA BUILDING TRUST

AGENDA (rev.1, 4-13-2016)

4/14/2016 FICRA Building Trust Board Meeting

Nichols Community Center, Fox Island, Wa.

 

FICRA Trust Board of Directors

Jim Braden, President

Tony Moore, Vice President

Gina Olson, Secretary

Hal Goodell, Treasurer

Ray Kittelberger, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours, guests (Jay Matsen, Boy Scouts Unit Commissioner)
  • FICRA Trust elections (run by the Nominating Committee)
  • New President calls FICRA Trust meeting to order
  • Approval of March 10, 2016 FICRA Building Trust minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report/Finance Committee
  • Committee Reports (5 minutes each, max)
  1. Crime Watch Committee
  2. Emergency Planning
  3. Building Committee
  4. Nature Center Committee
  • Special Committees
  1. Audit Committee
  2. Nominating Committee
  • Unfinished Business
  1. Planning calendar development & web site development
  2. New projector use plan
  3. Parking excavation
  4. Sports Field development/Buy a Brick plan
  5. NCC siding repair
  • New Business
  1. Pierce County Historic Grant timing
  2. Update brochure.
  • Meeting Adjournment (next meeting May 12, 2016)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.)  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

 

  1. Playground chips

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FICRA BOARD MINUTES 3-10-2016

FICRA BOARD MEETING MINUTES 

 

Mar 10, 2016

 

Board Attendees: Jim Braden, Tony Moore, Hal Goodell, Gina Olson, and Howard Stapleton present.  Bob Bowser and Uwe Krohn, excused.

 

Elections: Nominating Committee as hosted by Juanita Bjork, Jerry Knight, and Jim Braden

 

The Nominating Committee presented their slate for FICRA Board open positions:

Jim Braden, candidate for President

Hal Goodell, candidate for VP

Mimi Miller, candidate for Treasurer

Denise Parrish, candidate for Secretary

Howard Stapleton, candidate for Director 1

Bob Bowser, candidate for Director 2

 

Uwe Krohn has agreed to stay on the Board as Immediate Past President.

 

There were three requests for nominations from the floor. None presented.

A motion was made and seconded to accept candidate slate by acclamation.  All members in attendance voted to accept by a voice affirmation (no nays).

 

The Nominating Committee presented their candidate for the Audit Committee:  Judy Kannick. There were three requests for nominations from the floor.  None presented.

A motion was made and seconded to accept the candidate by acclamation.  All members in attendance voted to accept by a voice affirmation (no nays).

 

Minutes from the Feb 11, 2015 meeting, unanimously approval.

 

President’s Report:  Jim Braden.  No report.

 

Consent Calendar: No items.

 

Treasure’s Report: Hal Goodell

BANK BALANCES:

FICRA  2-1 Checking: Bal: $33,591.72  2-29 Balance:$31,940.30

Money Market  2-1 Balance: $18,613.53    2-29 Balance: $18,615.01

PayPal Balance: 2-1 $414.16 2-29  Balance: $124.72

 

Current Membership 2015-16: 395    Past Due Members Total: 113

 

Committee Reports

Social Committee report: 

Magical Strings Concert this Sunday   Howard has been assisting in advertised this event.

 

Easter Egg Hunt is scheduled for Sat March 19th at 10 am sharp!  Event is intended for Fox Island kids though all arrivals are included.

 

Membership Committee: Bob Bowser, excused.

Bob and assignees are working to get previous members to renew.  Tony reports that of the 5 numbers he called, only 2 numbers were valid. Assignees are asked to report their findings to Bob.

 

Publicity: Jim Braden reports Lisa continues to manage the information flow to the public.  She keeps the FICRA FaceBook site up to date, and publishes the FICRA Flash. Howard helps by keeping the website current.

 

Student Speaker Contest: 

There is $1000/year available for “scholarship” to Fox Island HS students (juniors and seniors).  We host a FICRA Student Speaker Contest and the winners are awarded this money.

Bellermine, Annie Wright, Charles Wright, Henderson Bay and GHHS have been contacted. No FI residents currently attend PenHS.  Subject is “How would you promote Volunteerism on Fox Island?”  Applications date deadline is April 30th.

 

New Business: 

Patty Metzger offered her thanks to the Board members who have served over the last 2 years, specifically those not continuing with FICRA board, including Uwe and Gina

 

Motion approved to Adjourn at 8:45 PM.

 

Next Meeting is April 14, 2015.  

 

Respectfully submitted by Gina Olson, Director

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