FICRA BOARD MEETING AGENDA 6-14-2018

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, June 14, 2018, 7:00PM
Nichols Community Center, Fox Island, Washington
2018-2019 FICRA Board of Directors
    Howard Stapleton President  
    Miguel Martinez Vice President  
    Chad Gottschalk Secretary  
    Hal Goodell Treasurer  
    Naomi Grant Director  
    Rob Moore Director  
    Jim Braden Immediate Past President  

 

  1. Call to order and approval of absences
  2. Approval of May 10, 2018 FICRA Board Meeting Minutes
  3. Public Comment
  4. President’s Report
  5. Treasurer’s Report
  6. Unfinished Business
    1. Transfer of Funds from FICRA Net Assets to 2018 Budget (Resolution 2018-001)
    2. Online Membership Search
  7. Committee Reports
    1. Social Activities (Miguel Martinez & Chad Gottschalk)
    2. Membership (Naomi Grant)
  8. New Business
  9. Meeting Adjournment (Next Board meeting scheduled for Thursday, July 12, 2018)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items

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FICRA BOARD MEETING MINUTES 5-10-2018

FICRA BOARD MEETING MINUTES (DRAFT)

Thursday, May 10, 2018

 

Board Attendees: Jim Braden, Naomi Grant, Miguel Martinez, Rob Moore and Howard Stapleton were in attendance.  Hal Goodell and Chad Gottschalk were absent and excused.

The meeting was called to order at 8:06 pm by Howard Stapleton.

Minutes from the April 12, 2018 FICRA Board Meeting were approved with no changes.

Public Comment:  Dave McHugh offered three comments/observations:  1) He used to play softball on the NCC field every Sunday and would like to see something like this get started again.  Miguel Martinez assured him that these types of event were currently being planned to take advantage of the new field.  2) Dave is concerned about the lack of attendance, which has been steadily declining, at meetings.  There was additional discussion on this topic by the Board and meeting attendees.  Jim Braden noted that public meetings tend to have sparse attendance when there are no major issues.  Lisa Stapleton and Miguel Martinez discussed a proposed Membership Event a couple weeks after most memberships renew (at the FICRA Fair) that would talk about what FICRA and the Trust do and encourage involvement/volunteers.  Howard noted the potential for collecting input on specific issues via online questionnaires before meetings. 3) Dave would like to see the Treasurer report on interest earnings each month and have the Boards explore options for increasing interest earnings, such as CDs.  Jim Braden indicated that the Board has been looking into increasing earnings while managing cash requirements for expenditures.

President’s Report:  Howard noted that volunteers are looking at planning FICRA events for every month and that alternatives to volunteer provided food and beverages are being considered to simplify event coordination.  This could potentially impact the FICRA budget and we may want to consider an item on next month’s agenda to reallocate funds from surplus.  Naomi Grant asked if there was an amount being considered.  Howard responded that there are not specific numbers yet, but it is likely to be in the $1,500 range.

Treasurer’s Report: The financial and membership information for the month of April, 2018 were reported by Hal Goodell at the FICRA Building Trust Meeting preceding this meeting:

  • FICRA Checking Beginning balance  $21,775.80       Ending balance      $18,606.36
  • FICRA Money Market Beginning balance    28,667.51       Ending balance        18,671.78
  • FICRA PayPal Beginning balance         57       Ending balance             662.48
  • Membership 364 for 2017-2018 as of 5/9/18, 138 from 2016-17 not renewed

$10,000 erroneously recorded in FICRA Money Market rather than Trust accounts was removed.

Unfinished Business:

  • Appointment of Members to Social Activities Standing Committee – Chad Gottschalk, Miguel Martinez, Chrissy Gottschalk and Lisa Stapleton were appointed to the Committee.
  • Appointment of Members to Membership Standing Committee – Miguel Martinez, Hal Goodell, Naomi Grant and Lisa Stapleton were appointed to the Committee.
  • Status of Publicity Committee – Lisa Stapleton and Jim Braden will continue as members of the Committee. Jim noted that Lisa does an outstanding job of publicizing events to all available online sites.  Miguel suggested that we may want to include advertising costs in our event planning.
  • Online Membership Search – Howard distributed a sample screen print of a revised online membership website search screen intended for FICRA members to see the current status of their membership renewal. Naomi stated that it will may down on some of the inquiries, but we should still expect to handle questions about membership in the manner we do right now.  The Board consensus is that requesting 2 pieces of information to display membership status is a reasonable approach and that the information should be put on the website.  Jim suggested that we advertise the availability prominently; Howard can include a highlighted link on the left side of the web pages.

Committee Reports:

  • Social Activities – Miguel reported they had a great meeting to discuss the Summer Solstice event coming up June 24th 1pm-4pm. They have arranged for a food truck (BBQ) with no dollar commitment on our part.  An otter pop or ice cream stand is also being planned.  Beverage providers are not finalized.  Thirst Responder is a “drink truck” which can be hired, and their quoted price may be acceptable, but the cost of drinks seems high and Chad is working to address this.  A DJ is hired, and will emcee the event.  A Kickball game is also planned.  Help will be needed setting up a Corn Hole game.  They would like to set up a tournament and have participants register ahead of time.  Volunteers have already agreed to make the game boards for Corn Hole, but the toss bags are still needed.   Jim has agreed to set up the donated soccer goal (currently disassembled PVC construction) and will ask for volunteers at the Men’s coffee event on Wednesdays.  Parking and a shuttle from church parking lots has been suggested and we are looking at costs.  The Gig Harbor Trolley (Pierce Transit PT01 route) is currently subsidized by businesses as well as Pierce County Transit.  The local School district does not rent out buses/drivers as some areas of the country.   Jim will contact Susan at FIAC to ask about using church parking.  Howard is obtaining pricing on shuttle services.
  • Membership – Miguel needs to discuss process and planning with Hal. Howard suggests that, at a minimum, FICRA needs to send a welcome/thank you letter/email to new and renewing members, and make them aware of ongoing events and volunteer opportunities.  Dave McHugh suggested posting membership lists on the website, as he feels most people might like to have their name listed.  Howard indicated that we have considered this before, but that some members have expressed concerns about online publicly available lists.  Another option might be to identify them as members via an icon/graphic symbol in the annual island directory. Ed Burroughs suggested a contest that if a person brings in the most members a year, there may be a reward, like a dinner/gift certificate.

New Business:  None

The meeting was adjourned at 9:07 pm. The next meeting is scheduled for Thursday, June 14, 2018.

Respectfully submitted by Gina Olson for Chad Gottschalk

FICRA_Minutes_2018-05-10_Draft.pdf

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FICRA TRUST BOARD MINUTES 5-10-2018

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

May 10, 2017 

 

Board Attendees: Jim Braden, Tony Moore, Ray Kittelberger, Gina Olson, and Hal Goodell in attendance.

Meeting opened by Jim Braden at 7:04 PM with the Pledge of Allegiance

 

Minutes:  The Apr 14, 2017 meeting minutes unanimously approved. (pending typo corrections by Jim)

 

President’s report:

Jay Matsen from BSA is here.  He is a volunteer unit commissioner, acting as a liaison between troops and charter.  He recognized the 3 units we sponsor, Troop 27, Pack 27 and Crew 27. He thanks us for our sponsoring support, including the location provide for their meetings.  He presented a renewed charter agreement for the year. Jim Braden reported that the group has confident leadership under Don Schwendemen.  They have expressed sincere eagerness to provide service projects for us in the near future. The boy scouts were valuable help for the recent Plant Sale, and we anticipate their support with parking for the Ficra Fair. Scouts will be collecting food for the fish food bank. The Trust is making a space available in the garage for the Scouts to store readily used equipment.

 

Consent Calendar Items: 

1.Motion approved for the new policy for Pets.  Basically they are to renew On-Leash Policy, and encourage owners to pick up after their dogs/pets. The Board is to monitor compliance and adjust the policy, if needed.

2.Update to the Mowing and Lawn Care agreement/contract.  Current contract is $120 per job.  Proposed contract changes pay to $17.50/hour each for both individuals working.  Motion unanimously approved.

  1. Insurance is going to be added to replace the potential loss of contents in the NCC.  Jim to photograph the /contents.  The insurance rate will increase by $350/ year for an added $20,000 in coverage via Taylor Thomas. Motion made, seconded and unanimously approved.

 

Treasurers Report: Hal Goodell

Trust Checking account:

Apr 1 Balance: $56,218.83 Apr 30 End Balance: $64,178.38

Trust Capital Checking:

Apr 1 Balance: $8,325.12  Apr 30 End Balance: $8,325.12

Trust Reserve Checking: 

Apr 1 Balance: $20,480.17 Apr 31 End Balance: $27,230.17

Trust Money Market:

Apr 1 Balance: $1,641.24    Apr 30 End Balance: $1,641.51

Trust Savings: 

Apr 1 Balance: $100.93 Apr 30 End Balance $100.93

Trust PayPal: 

Apr 1 Balance: $8,462.50 Apr 30 End Balance $8,535.03

 

Plant sale was successful. Total $7,585.00 in income, but expenses and division between Sand&Soil, Garden Club and FICRA yet to be deducted.

Discussion will be made soon regarding moving larger balance funds into greater interest bearing accounts.

 

Committee Reports: 

Finance Committee: No report.

Citizen Patrol: Ray Kittelberger reports a quiet month. Deputy McDonald kept an eye on the Plant Sale plants the night before.  The Deputy is keeping an eye on the Boat Launch, and speaking with school administrators to warn youth to refrain from gathering at the boat launch. He continues to perform community policing.  CP has been operating at a loss of $1600 to date which was expected.  Donations usually catch up in summer /Fair. To determine if they will continue with a hotdog stand at FAIR and the All Island Garage Sale.

Emergency Planning: Ray reports that tomorrow at 11 am key leaders will be meeting to discuss our role at the Summer Solstice Event.  Booths are planned. No food or games, information, only, by EP. June 24th Date.

Building Committee: Jim reports, no new report. Painting bids continue to be investigated.  Electrical completion to garage will be done to meet extension on the permit granted. 

Nature Center: Ed Burrough reports this coming Sat is “Holly Blitz.”  He has promise of young kids support. Miguels” daughter Natalie Martinez states Key Club requires 144 hrs of volunteer time. Miguel’s daughter proposed her classmates come to help.  

Audit Committee: Tony reports that Hal has been working very hard to complete the “year end” between treasurer hand-off, there was no year end net.  It has finally been rectified and it means that the 2016 Audit is now ready to be closed. They will be working on 2017 next.

 

Unfinished Business:  

Capital Projects development. Finance committee continues to work on this.

Letterhead for FICRA/Trust correspondence. A few new images are being considered.

BSA storage in garage as reported above.

WIFI may be needed in the NCC. Jim will be working with George and Howard. This may be a benefit to rentals as well as security.

Jim reported that we were turned down by the Milgard Foundation for helping with the restoration/replacement of the NCC windows.  No other inquiries working at this time.

 

New Business:

1.FICRA Shirt Committee received 3 art submissions for the summer 2018 shirt design contest.  The winning design selected is by Carolyn Braden. Come early to the fair for your FICRA shirt!

 

Next meeting: June 14, 2018

 

Meeting adjourned at 8:05 PM

 

Respectfully submitted by Gina Olson

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FICRA BOARD MEETING AGENDA 5-10-2018

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, May 10, 2018, 8:00PM (After Trust Meeting)
Nichols Community Center, Fox Island, Washington

2018-2019 FICRA Board of Directors

    Howard Stapleton President  
    Miguel Martinez Vice President  
    Chad Gottschalk Secretary  
    Hal Goodell Treasurer  
    Naomi Grant Director  
    Rob Moore Director  
    Jim Braden Immediate Past President  

 

  1. Call to order and approval of absences
  2. Approval of April 12, 2018 FICRA Board Meeting Minutes
  3. Public Comment
  4. President’s Report
  5. Treasurer’s Report
  6. Unfinished Business
    1. Appoint Members to Social Activities Standing Committee
    2. Appoint Members to Membership Standing Committee
    3. Clarify Status of Publicity Committee
    4. Online Membership Search
  7. Committee Reports
    1. Social Activities
    2. Membership
  8. New Business
  9. Meeting Adjournment (Next Board meeting scheduled for Thursday, June 14, 2018)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items

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FICRA TRUST NATURE CENTER COMMITTEE MINUTES 5-3-2018

Fox Island Nature Center Committee Meeting Minutes 3 May 2018
Attendes: Ed Burroughs, Philip Craven, Nan Feagin and Tom Mann
The meeting was called to order at 7:06 pm
Old Business: • We briefly reviewed the recent sale of the Wickline property, suggesting possibly offering the new owner(s) a tour of the Nature Center • April 21 work party worked on replacing some steps with new cedar round, marking Hollys for removal and continue maintenance. • Ed reported that recent plantings, especially the willows, are thriving • Final plans for removing the invasive English Holly (ilex aquifolium) from the Nature Center on May 12, 2018 at 2 pm were discussed. Miguel Martinez has arranged for both him and some high school students to join us.
New Business: • Future work including securing the tread on the boardwalk and leveling the picnic tables are planned. • Signage within the Nature Center was discussed. For new visitors the trails may be disorienting as to exits and how to arrive to points of interest. Best forms (painted cedar vs metal anchor posts) and placement of signage need to be considered. A map of the trails will be brought to the next meeting to organize these efforts. A more intuitive naming of trails is desired. • Discussions about sponsoring a summertime community fireside were held. Bringing both younger and older island residents together for story telling and passing on Fox Island historical knowledge would be goals. Ed will talk with the Fox Island Museum and Historical Society about resources.
Next Work Party Saturday May 12, 2018, 2 pm – “Holly Blitz” Saturday May 19, 2018, 9 am Next FINCC meeting Thursday June 7, 2018, 7 pm June Work Party June 16, 2018, 9 pm
The meeting was adjourned at 8:20 pm

FICRATrustNatCtrMinutes5-3-2018 PDF

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