FICRA BUILDING TRUST
BOARD OF DIRECTORS MEETING MINUTES
June 9, 2016
Board Attendees: Tony Moore, Ray Kittelberger, Denise Parrish, Hal Goodell, and Mimi Miller. Jim Braden excused.
Meeting opened by Tony Moore at 7:07 with the Pledge of Allegiance.
Minutes: The minutes from the May meeting were approved.
President’s report: Article in the TNT was comprehensive and well received. Accolades go to the people involved. Yesterday’s drill went well. Many other communities are just starting. Thanks to all the people that made it happen
Consent Calendar: nothing to report
Trust Capital Checking: May 31 Balance: $44,330.80
Trust Reserve Checking: May 31 Balance: $41,704.63
Trust Checking account: May 31 Balance: $4,464.84
Money Market: May 31 Balance: $1,019.83
Trust Pay Pal: May 31 Balance: $1,323.61
There was a brief discussion regarding the Capital account. It was decided that we need to consult Jim when he returns. Yard work expenses of $2,845 – most for tree removal which had been approved ahead of time. A bill for rental cleaning for $600 was just received. It is the first bill for this year. Bill payment will be noted in the June Treasurer’s report. Rental coordinator will also be paid in June- $365.
Crime Watch: A written report was submitted.
There was one arrest related to a handgun
Stolen items during the month: lawn mower, bird bath, and a speed control sign.
One speeding ticket and two warnings were written during the deputy rounds.
Emergency Planning: Article appeared in the paper documenting Fox Island’s advanced preparedness for the possible earthquake. The simulated test took place yesterday. Results will be evaluated next Tues. A written report to follow. This will be shared with the county at a later date. 40 people were involved in the drill yesterday. We communicated with Fire Station 5. Messages sent out. Five members of Citizen’s Patrol participated. The FI Yacht Club was on hand for evacuations. We should not count on helicopter support- boat only- that’s why yacht club is involved. Market Deli is currently the only place that can cook food for islanders in case of a real emergency. Could the FI Yacht Club kitchen also be used in a crisis? They also have showers. Tony will look into this. The churches on the island are only to be used for warming purposes. Red Cross could boat food over to the island, but we won’t count on it. The county is proud of what we’ve done and have provided classes and services to us. The county has paid for first aid classes. Helmets and kits have been distributed. We have received 1,300 hits since the article about exercise appeared in the TNT. An updated emergency plan will be available at the fair. Should we have a fund raiser to put together kits? Ray has asked Gina to assemble kits to see what we need. If we need to charge we can.
Building committee: Randy Raub pruned some trees. Bill has been submitted for $45. Watering has become an issue. Jean asked Fox Is Garden Club to step in to water. They will, but they aren’t eager to continue. Jean suggested having irrigation installed. Julie Johnson has done some reseeding. She is not asking to be reimbursed, but would like to submit for taxes. We can write a letter for that. She should also report her hours in the Volunteer book. Jean requested money for Volunteer aprons (red or yellow) for plant sale. Thirty aprons is a realistic number. The cost will be split three ways between FICRA and the two garden clubs on the island. The aprons don’t have to be ordered now. We can put it in the budget for next year. Mimi proposed that we budget our portion ($138.10) and pay whenever the aprons are ordered, proposal seconded and passed.
Nature Center Committee: An email has been received about from scout troop about nature trail.
Audit Committee: Report submitted to Tony for Presidents of the two boards by Judy Kanick, Audit Committee Chair. The two Boards will review and respond to findings.
Nominating Committee: No report.
Sports Field: An island wide flyer will go out in July and a sports field survey could be inserted into this flyer. Hal would like to send out a second mailer a few weeks before the fair. Lisa Stapleton will create a survey to go on the website and on facebook, too.
Planning Calendar: Howard suggested that the Planning Calendar and Website Development need to be split into separate activities. Trying to update website but there are many things that need to be updated and dropped. This will take a few more months.
Document repository: Howard plans to continue training people on how to use.
Brochure status: Publisher software will work. Need pictures. Howard will shoot photos or get some from other sources.
Building repair: Tim Wilson removed some of the siding. It was in better condition than originally thought. Internal damage was minimal. It has been fixed and primed. Window sills yet to be done.
New Business: FICRA fair: Preparations will begin in a few weeks. Letters have been sent out to previous vendors. There was a hiccup with Fire Dept. They have increased their inspection fees to almost $500 for our size fair. Red Hook Brewery has been contacted . The Fair hours will be from11-6.
We will offer seven hours of free music. Five great groups have been set up for entertainment. The yacht club has been lined up. Hal would like to see us purchase a 16’x32’ tent for beer garden. It sells for $600 on Amazon. This could also be rented out for weddings, etc.
Lisa has a few things left from School House Rock for Sue Spencer for the Raffle Room.
Volunteer Hours: John Reese, from Sand and Soil Garden Club, kept track of volunteer hours related to the plant sale:
Plant Dig: 470 hours
Plant Sale: 342 hours
Misc.: 179 hours
Total hours: 993 hours
John will submit a report with the data and hours.
Bob wants to know what we are going to do with the emergency trailer. It is currently at the Fire Station. Citizen patrol will keep an eye on it.
Howard mentioned that the April minutes (4-14) do not connect the names of the officers to the office they hold. Please add an addendum to April’s minutes.
Next meeting is on July 14, 2016
Meeting adjourned at 8:33.
Respectfully Submitted by Denise Parrish