FICRA BOARD MINUTES 12-11-2014

FICRA BOARD MEETING MINUTES
December 11, 2014
Board Attendees: Uwe Krohn, Jim Braden, Tony Moore, Hal Goodell, Gina Olson, and Bob Bowser. Howard Stapleton excused.
Uwe Krohn opened the meeting at 7:10 PM with the Pledge of Allegiance.
Minutes from the November 13, 2014 meeting approved.
President’s Report: Uwe Krohn. Uwe stated that his impression of the Christmas Tree Lighting event was a success. He got very good feedback from attendees. Uwe mentioned that the Mardi Gras event is coming up the 24th of January and Casper Baby Pants is coming up the 28th of February.
Consent Calendar: No items.
Treasure’s Report: Hal Goodell
BANK BALANCES:
FICRA 10-31 Checkbook: Bal: $20,771.69 11-30 Balance: $20,967.16
Money Market 10-31 Balance: $18,590.23 11-30 Balance: $18,591.76
PayPal Balance: 10-31 $843.40 11-30 Balance: $1,473.34
Membership is up to 294.
Committee Reports:
Social Activities: Jean Peterson reports that the Christmas tree lighting was another big success thanks to Lynne’s work chairing it. Thanks also to Carolyn, Dee Ann, Amy Wilkerson, Jim, Kent Peterson, and Uwe for decorating; and Carolyn, Annie, Hal, Gina, Lydia Volberding, the Brownies Troop for helping with serving food and popcorn; the Boy Scouts for the bonfire; and members of the UCC choir for leading carols outside; and of course the Wickline Family and Friends for a great performance.
Membership Committee: Bob Bowser that the Fox Island store is cooperating by allowing signup forms to be placed there with a drop box to collect completed membership signup forms.
Publicity: Jim Braden reports that Lisa Stapleton continues to improve the communication processes with Howard Stapleton continuing to improve the web site, too.
Unfinished Business:
None.
New Business: None
Motion approved to Adjourn at 7:52 PM.
Next Meeting is January 8, 2015.
Respectfully submitted Gina Olson, Secretary

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FICRA TRUST BOARD MEETING 12-11-2014

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

December 11, 2014

 

Board Attendees: Tony Moore, Jim Braden, Gina Olson, and Hal Goodell.  Ray Kittelberger excused.

Meeting opened by Jim Braden at 7:53 PM.

 

President’s report: Insurance changes approved in November are in the works.

 

Minutes:  The November 13, 2014 minutes were approved as amended at this meeting.  The amendment was to change the next meeting date from December 9 to December 11.  The October minutes were not approved at this meeting.

Consent Calendar: No items.

Treasurers Report: Hal Goodell

Checking account:

October 31 Balance: $24,621.12   November 30 Balance: $23,377.22

Money Market:

October 31 Balance: $12,849.39  November 30 Balance: $12,850.45

 

Crime Watch: Stan Weston reported several burglaries on Dungeness Drive and 400 block of Island Blvd.  the vacation watch process is underway and includes coverage for the “snowbirds” that sign up ahead.

 

Emergency Planning: Jim Braden reported that the shelters have been accepted by the Red Cross and they have sent questionnaires to be completed by FICRA, UCC and the Alliance Church.  The emergency generator hookup to the NCC has been completed and signed off by the County.

 

Building Committee: Jim Braden reporting for Jean Peterson.  The committee is considering an offer for food for the Mardi Gras event by John Jollibois.  The menu for that includes Cajun rice, pork sausage, palmeirs and jambalaya.  Others to make pecan bars.

 

Nature Center: Ed Burrough reports that the Winter season has made some areas of the trails risky for walking.  They will close some trails for safety reasons.  Their next work crew is up to 6 or 7 volunteers.

 

Audit Committee: Jim Braden.  The audit committee has been reconstituted to include Gisela Paz and Tony Moore joining Joan Broughton.   Jim reviewed progress in conforming with the Audit Committee’s recommendations.  All recommendations are met or on track to be met by year end.

 

Unfinished Business:  Video Cameras: Jim reported that the security camera system has been purchased, sans monitor for the moment, and will be installed over the next few months.  The light dimmers are to be purchased and installed even though the second generation has not yet come to market  (needed for the Mardi Gras event).

Septic overhaul: Jim reported that the septic system in the basement has been altered to allow inspection and has checked out clear within the building.  Having Hemley do the tanks is the next step.

Furnace study: Jim reported that the furnace study is underway to try and ensure we have the most efficient and most effective heating system for the NCC.

Web site: Jim circulated the web site resolution for signing.  The Board passed a motion to accept the web site policy as presented (dated 12-11-2014.

New Business: NCC rental rates and contract: The rates and contract details were discussed and deferred until the proposal was understood by all.  Jim is to send the data out again for the Board to review.

Reserve study:  Jim indicated the reserve study is basically complete and will be updated as new facilities are added (e.g. Emergency Preparedness equipment).

 

Next meeting is on December 9, 2014

 

Meeting Adjourned at 9:00 PM.  Next meeting: January 8, 2015.

 

Respectfully Submitted by Gina Olson, Secretary

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FICRA BOARD MINUTES NOVEMBER 13, 2014

FICRA BOARD MEETING MINUTES
November 13, 2014
Board Attendees: Uwe Krohn, Jim Braden, Tony Moore, Hal Goodell, Howard Stapleton, and Bob Bowser. Gina Olson excused. Jim Braden is taking minutes.
Uwe Krohn opened the meeting at 7:15 pm with the Pledge of Allegiance.
Minutes from the October 9, 2014 meeting approved.
President’s Report: Uwe Krohn
Consent Calendar: Casper Baby Pants approved for February 28th at 10:30 AM for $560. Amount to be charged at the door yet to be determined. Need volunteers to help Lisa Gray.
Treasure’s Report: Hal Goodell reports that the accounting separation process is on schedule.
BANK BALANCES:
FICRA 10-1 Checkbook: Bal: $20,749.80 11-1 Balance: $20,771.69
Money Market 10-1 Balance: $18,588.65 10-1 Balance: $18,590.23
PayPal Balance: 10-1 $723.55 10-1 Balance: $843.40
Membership is up to 259. There are 181 members from 2014 who have not renewed for 2014-15. A membership drive will hopefully capture these in the next month or two. Hal says that we can begin a new process of mailings soon
Committee Reports:
Social Activities: Jean Peterson
The Wine and Cheese Night is set for Jan 24, 2014. The auctioneer is secured, building reserved, and a program is in planning stages. Jean had a meeting with the folks that have signed up to volunteer for FICRA and Trust activities. Six new folks showed up with some very good ideas for the auction and events to bring in various age groups. Jean will follow up to get the new recruits assigned to an activity with Uwe contacting the Hahn family. Lynne reported on the Christmas tree lighting event. Santa is secured, Lynne will secure a tree, Jim will direct the lighting effort on the front of the building and tree, Jim will check with the Scouts on the bonfire for the evening and Jim will contact Bob Wickline on a pre-event singalong for kids.
Publicity: Jim Braden reports that Lisa Stapleton has submitted a schedule for getting information available for the FICRA e-flash. That was favorably received with the suggestion that we include the Newletter on the schedule which typically goes out mid-April, mid-July and mid-November.
Membership Committee: Bob Bowser presented a strategy for increasing membership including identifying recent members that have not yet signed up and e-mailing them. Hal and Howard will help with data merger if needed. Bob asked Dwayne about FICRA membership sign ups at the store. That is a possibility. Bob’s target is 400 to satisfy the budget target, but has a personal target of 600. Sustaining membership was also discussed and will be further developed.
Unfinished Business:
None.
New Business:
Motion approved to Adjourn at 8:15 pm.
Next Meeting is December11, 2014.
Respectfully submitted by Jim Braden for Gina Olson, Secretary

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FICRA Board Meeting Agenda: December 11, 2014

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, December 11, 2014, 7:00PM
Nichols Community Center, Fox Island, Washington
FICRA Board of Directors
Uwe Krohn President
Bob Bowser Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Tony Moore Director
Howard Stapleton Director
Jim Braden Immediate Past President

 

  1. Call to order
  2. Pledge of Allegiance
  3. Recognitions & Sign In
  4. Crime watch report (for FICRA Trust)
  5. Approval of November 13, 2014 minutes
  6. President’s report
  7. Consent Calendar (see below)
  8. Treasurer’s report (including QB invoices sent out regarding membership reminders)
  9. Committee Reports
    1. Social Activities Committee – Jean Peterson
    2. Membership Committee – Bob Bowser
    3. Publicity Committee – Jim Braden
  10. Special Committees
  11. New Business
  12. Meeting adjournment (next meeting January 8, 2015)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. None

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FICRA Building Trust Board Agenda December 11, 2014

FICRA BUILDING TRUST
BOARD MEETING AGENDA
Thursday, December 11, 2014, 7:45PM (follows FICRA Board Meeting)
Nichols Community Center, Fox Island, Washington
FICRA Building Trust Board of Directors
Jim Braden President
Ray Kittelberger Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Tony Moore Director

 

  1. Call to order
  2. President’s report
  3. Approval of November 13, 2014 minutes
  4. Consent Calendar (see below)
  5. Committee Reports
    1. Crime Watch
    2. Emergency Planning
    3. Building Committee
    4. Nature Center
  6. Special Committees
    1. Audit Committee
  7. Unfinished Business
    1. Outside Video Cameras/dimmer switches
    2. Septic Overhaul statue
    3. Furnace study
    4. Web Site Resolution
  8. New Business
    1. Set new NCC rental rates &form for ficra.org
  9. Meeting Adjournment (next meeting January 8, 2015)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. None

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