FICRA TRUST BOARD AGENDA 7-11-2019

FICRA BUILDING TRUST BOARD MEETING AGENDA
Thursday, July 11, 2019, 8:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Trust Board
Howard Stapleton President
Naomi Grant Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Jim Braden Director
  1. Call to order and approval of absences
  2. Recognitions – sign in, volunteer hours
  3. Approval of June 13, 2019 Meeting Minutes
  4. President’s Report
  5. Consent Calendar
  6. Treasurer’s Report
  7. Standing Committee Reports
    1. Nature Center
    2. Finance
    3. Audit
    4. Emergency Preparedness, Citizens’ Patrol, & FIARC
    5. Building & Grounds
  8. Unfinished Business
    1. FICRA Fair
      1. Status (Hal)
      1. Update on Shirts (Gina)
  9. New Business
    1. August Board Meeting Date (FICRA Fair is 8/10)
    2. 2019 All Island Garage Sale (Discussion Notes Attached)
    3. NCC Zoning and Land Use
  10. Meeting Adjournment (Next meeting is currently scheduled for Thursday, August 8, 2019)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items
Posted in FICRA Building Trust, FICRA Building Trust Board Meeting Agenda, FICRA Building Trust Board Meetings | Comments Off on FICRA TRUST BOARD AGENDA 7-11-2019

FICRA TRUST BOARD MINUTES 6-13-2019

FICRA BUILDING TRUST BOARD MEETING MINUTES

Thursday, June 13, 2019

Board Attendees:  Naomi Grant, Jim Braden, Hal Goodell, and Gina Olson. Howard Stapleton is excused.

Meeting opened by Naomi at 8:10 pm. 

Minutes:  Minutes from the May 2019 meeting were approved. The April 2019 Election Meeting minutes were approved.

President’s Report:  Naomi, sitting for Howard, reports no report this month.

Consent Calendar Items:  None.

Treasurer’s Report:  Hal Goodell provided the report

Trust Checking account: May 1 Balance: $114,021.44, May 31 Balance: $115,405.61

Trust Capital Checking: May 1 Balance: $4,083.69, May 31 Balance: $4,083.69

Trust Reserve Checking: May 1 Balance: $1,541.00, May 31 Balance: $1,541.00

Trust Money Market:  May 1 Balance: $33,636.14, May 31 Balance: $33,636.71

Trust Savings: May 1 Balance: $137.12, May 31 Balance $154.38

Trust PayPal: May 1 Balance: $2,980.09, May 31 Balance $3,475.00

Income from plant sale was significant: $8,307.00, cost $280.00. Net 1/3 to each of 3 clubs, $2,675.34. Some income and payments are starting in preparation for FICRA Fair and booth rentals.

Standing Committee Reports:

  • Nature Center:  Ed Burrough, excused. Nature Center Minutes are posted on-line.
  • Finance Committee:  Jim reports no new report.
  • Citizen Patrol:  Jim reports no significant events.  Things are in good shape. They are $2500 behind in receipts versus expenditures, but this is similar to where they were last year.  Vacation watch is slow.  August (FICRA FAIR) will likely bring more donations.  Deputy is patrolling the boat ramp.  Bureau of Land Management (who owns the property) has been approached to post a sign requesting “No Fires.” Hal reports there is one request for payment of invoice of $843.59 (logo magnets for vehicles and event giveaways) which is not a budgeted item. Jim will investigate and report back by next meeting. The old signs were not sticking to the doors, new signs were needed. Jim motions to approve for the payment of logos and promotional items at a total of $843.59. Unanimously approved.
  • Emergency Planning:  Jim reports things are going well. We have 60 block coordinators. County is continuing to be supportive making maps for FIEP.  Ray is at an important Fire Department Presentation at City Hall discussing city growth concerns, and fire prevention where homes are near heavy forest/brush.  Eric Waters may be approached to bring that presentation to Fox Island.
  • Building Committee:  Jim reports he continues to water in the back field to keep the grass green until the Summer Solstice party. There will be an investigation of potential over all costs to possibly consider, at some time in the future, irrigation of the field.  Alex Morgan (Eagle Scout candidate) has raised $160 of the approximately $450 project cost, and will be therefore eligible for $250 donation, in his project of making NCC new signage. Jim made a motion to approve this $250 for Alex, unanimously approved.
  • Audit Committee:  In process still.
  • Fox Island Amateur Radio Club:  There is an event at Fort Flagler June 22. Excellent presentations at club meetings and National Organizations, ARRC and ARES are providing healthy information.  Typically 12-13 people connect on the Sunday night 7 pm Fox Island Club net.

Unfinished Business:  

  • Vote on Amended and Restated Bylaws: Bylaws as Amended and Restated have been unanimously approved by Board and Members in attendance.

New Business:  

Gina reports the FICRA Fair shirts are coming along well.

Jim reports the Fox Island Ramblers are still in the N classroom practicing and giving music lessons on Tuesday mornings. And anyone is welcome to join them.  Dave Lester (separate group) would like to host a “jam session” for any musicians every Wed 6-8 pm.  BSA Troop 727 (the girls Troop) is also going to meet on Wed nights. Discussion ensued on how busy we should make the NCC schedule and the general concern of noise impacting neighbors.  Jim will test the proposal by observing the first few sessions with no promises of continuing the schedule.

The meeting adjourned at 8:58pm.  The next meeting is July 11, 2019.

Respectfully submitted by Gina Olson, Secretary.

Posted in FICRA Building Trust, FICRA Building Trust Board Meeting Minutes, FICRA Building Trust Board Meetings | Comments Off on FICRA TRUST BOARD MINUTES 6-13-2019

FICRA BOARD MEETING MINUTES 6-13-2019

FICRA BOARD MEETING MINUTES 

Jun 13, 2019

Board Attendees: Miguel Martinez, Hal Goodell, Naomi Grant, and Pia Beetham in attendance.Kyle Larsen and Howard Stapleton are excused. 

Meeting Called to order at 7:02 pm

Minutes from the May and April Meeting are approved.

Public Comments: None

President’s Report: Miguel reports no report.

Treasure’s Report: Hal Goodell

BANK BALANCES:

Checking: May 1: $26,544.11 May 31: Cleared Balance: $24,759.06

Money Market: May 1: $18,760.48 May 31: Cleared Balance: $18,776.41

Pay Pal: May 1: $963.47 May 31: Balance: $1280.86

Memberships for 2018-19 total 445.Expired memberships: 160

Hal to check on why the dance lesson payment is placed under income.

Unfinished Business: None

Committee Reports: 

Social Activities: Miguel reports the Father/daughter dance (13 fathers with daughters), and the Mother/son (8 mothers with sons) dance went well.Attendance may have been limited due to it being Memorial Day weekend.Pizza, snacks, juice, cake, veggie tray, and candy was served. He has received great feed back.More parents interested in attending than could make it.

June 30th HS Grad party has been cancelled due to inability to plan.Miguel has solicited help, but is still needing more volunteers. Ray has been helping contact volunteers needed. Jim reports having the right volunteers for each event is important.

Summer Solstice is June 22nd from 3 pm to 8 pm.Set up at 10 am. Miguel requests a membership table.Hal recommends Howard be contacted for Wifi set up. Kyle will be making signs, $14/sign, with space for Date Change.

Pia reports Recess Monkeys cost $1200 for 60 min, 3 performers, they bring their own sound system.Miguel has not heard back from Casper Baby Pants ($700).

Pia motions to approve $1200 cost, seconded by Miguel, and unanimously approved.Date to be in Sept.Naomi recommends Pia check the All Island Calendar. Hal says he keeps a list, andthen members names get checked at the door.

Membership: Naomi reports no updates at this time.

Senior Activities: Ray excused. Miguel reports Ray and Dave are looking into the new Senior Center in Gig Harbor, and they are getting involved to see if there is a way they can use info to benefit Fox Islanders

New Business: Rob reports the Chapel is being named in a lawsuit.It is in regards to a new property owner complaining about the noise during activities.There are county with policies over looked about 19 yrs ago.Property owner, new owner from May 25, 2017, is not happy with the Chapel. Rob feels that the last 119 yrs of Chapel activities are important to the island.He thinks that there is going to be a need for the community to stand together. The zoning changed to R10 years ago, but because no one was made aware, they did not request addendum and special use permits. He emphasizes that the Chapel will need community support, and says that they have been receiving supportive help from the county. The Chapel Preservation Society, and they are on historical registry.They provide events, chats, recitals, concerts, weddings, sometimes for little to no cost. Naomi feels that a letter stating what the Chapel means to you, it would be nice to compile these.TBD hearing date TBD. The Chapel has pursued a “non-conforming” permit, however a conditional use permit is being applied for.

Meeting Adjourned at 8:07 pm

Next Meeting is July 11, 2019  

Respectfully submitted (by Gina Olson) for Secretary Naomi Grant

Posted in FICRA, FICRA Board Meeting Minutes, FICRA Board Meetings | Comments Off on FICRA BOARD MEETING MINUTES 6-13-2019

FICRA TRUST BOARD AGENDA 6-13-2019

FICRA BUILDING TRUST BOARD MEETING AGENDA
Thursday, June 13, 2019, 8:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Trust Board
Howard Stapleton President
Naomi Grant Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Jim Braden Director
  1. Call to order (Naomi Grant) and approval of absences (Howard Stapleton will be absent)
  2. Recognitions – sign in, volunteer hours
  3. Approval of May 9, 2019 Meeting Minutes
  4. Final Approval of April 11, 2019 FICRA Trust Annual Meeting and Election Minutes
  5. President’s Report
  6. Consent Calendar
  7. Treasurer’s Report
  8. Standing Committee Reports
    1. Nature Center
    1. Finance
    1. Audit
    1. Emergency Preparedness, Citizens’ Patrol, & FIARC
    1. Building & Grounds
  9. Unfinished Business
    1. Vote on Amended and Restated Bylaws
  10. New Business
  11. Meeting Adjournment (Next meeting scheduled for Thursday, July 11, 2019)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items
Posted in FICRA Building Trust, FICRA Building Trust Board Meeting Agenda, FICRA Building Trust Board Meetings | Comments Off on FICRA TRUST BOARD AGENDA 6-13-2019

FICRA TRUST BOARD MINUTES 5-9-2019

FICRA BUILDING TRUST BOARD MEETING MINUTES

Thursday, May 9, 2019

Board Attendees:  Naomi Grant, Jim Braden, Gina Olson and Howard Stapleton in attendance. Hal Goodell is excused.

The Trust Board meeting was convened at 7:55 PM by Howard. 

Minutes:  Theminutes from the April 11, 2019 Trust Board Meeting were approved.

President’s Report:  Howard requested that all volunteers sign up /log in volunteer hours.  There is an outstanding question of who should approve the minutes from the Trust Annual Meeting and Election that was held on April 11th.  After discussion, the consensus is that they should be approved by the new Board members in attendance at the meeting.  This should be done at the next Board meeting.

Consent Calendar Items:  None.

Treasurer’s Report:  Jim Braden provided the report on behalf of Hal Goodell

Trust Checking account: Apr 1 Balance: $123,031.61, Apr 30 Balance: $114,021.44

Trust Capital Checking: Mar1 Balance: $4,083.69, Apr 30 Balance: $4,083.69

Trust Reserve Checking: Apr 1 Balance: $1,541.00, Apr 30 Balance: $1,541.00

Trust Money Market:  Mar1 Balance: $33,608.52, Apr 30 Balance: $33,636.14

Trust Savings: Apr 1 Balance: $137.11, Apr 30 Balance $137.12

Trust PayPal: Apr 1 Balance: $2,810.16, Apr 30 Balance $2,980.09

Jim is working to clear up the Capital Expenditures with the Capital and Reserve Checking balances, as some of it is in the Money Market account. Tony feels in order to Audit, he needs to see a bank statement to confirm that that numbers are matching up.  Board members would like to confirm with Hal if all of the accounts are being reconciled every month and when deposits are recorded in QuickBooks (after they clear the bank).  In addition, how are the Trust and Capital Checking balances reconciled?  Jim would like to know more details of what the PayPal register is comprised of and will discuss this with Hal.  Jim noted that Ray Kittelberger has looked through the financials and found nothing to be in error.

Standing Committee Reports:

  • Nature Center:  Ed Burrough, excused. Nature Center Minutes are posted on-line.
  • Finance Committee:  Jim stated there is no new report.
  • Citizen Patrol:  Jim reports no significant events.  Howard witnessed a CP volunteer assisting a motorist who had ran out of fuel on Island Blvd.  Jim states there will be an extra patrol scheduled for the Pierce County Sheriff for the upcoming Memorial Day weekend.
  • Emergency Planning:  Jim reports that AP Templet is the new Neighborhood Block Coordinator lead.  EP needs 110 neighborhood coordinators.  Binders have been provided to 60 coordinators so far and there are another 5-6 who still need to be set up. Those on board are very positive and active in the neighborhoods and Jim reports that this is very rewarding.  They have had many successes, and next steps will be identified in a meeting scheduled for the upcoming Wednesday.
  • Building Committee:  Jim reports that the 4th/final Par Course station has been completed for the Field Track.  The chips were put down yesterday.  The back field was fertilized by Jim and Gina about 2 weeks ago. Watering is now in process.  A Fox Island Alliance Church Youth group will be doing volunteer service project at the NCC grounds on May 30th.
  • Audit Committee:  Tony Moore reported that Leslie Murphy will be the Committee Chair. He notes that some events and vacations are conflicting with scheduling the next meeting. They intend to audit each year separately and are working on streamlining the process. Jim complimented them for doing an outstanding job, but recommended that an outside Audit be considered for better transparency in future. Howard stated that this only should be considered after the fees/costs are known.  Jim also reported that the latest information appears to be that the IRS penalty related to a filing penalty has been forgiven.  FICRA will be using a new CPA in future.
  • Fox Island Amateur Radio Club:  Jim reports that FIARC is doing well. There are currently 30 members.  They are doing a radio test weekly at 7pm on Sunday evenings.  There are others also visiting our net, like FEMA representatives, who are very supportive.

Unfinished Business:  

  • Vote on Amended and Restated Bylaws: The Board discussed the proposed changes to the Bylaws originally posted to the website in April and discussed in May.  The consensus is that changes to the Bylaws should be presented by the Board at a noticed meeting at least 15 days prior to a vote and that amendments/changes be approved by a majority of Trust members in attendance.  Howard will prepare and post a final version of the Amended and Restated Bylaws so that a vote can be scheduled for the June Trust Board Meeting.

An amendment to the FICRA Building Trust Bylaws was posted for review. The Board was planning to vote on it tonight, but decided to provide more time to ensure notification requirements are met and that interested people have time to review the proposed changes.  The proposed Amendment will be voted on at next month’s meeting.

New Business:  Jim requested an Executive Session of the Board.

The meeting adjourned at 9:05pm.  The next meeting is June 13, 2019.

Respectfully submitted by Gina Olson, Secretary.

Posted in FICRA Building Trust, FICRA Building Trust Board Meeting Minutes, FICRA Building Trust Board Meetings | Comments Off on FICRA TRUST BOARD MINUTES 5-9-2019