FICRA BOARD MEETING MINUTES JANUARY 9,2019

FICRA BOARD MEETING MINUTES

Jan 9, 2020

Board Attendees: Hal Goodell, Naomi Grant, Kyle Larsen, Howard Stapleton, Miguel Martinez, Pia Beetham and Rob Moore in attendance.

Meeting Called to order at 7:02 pm

Minutes from the Nov 2019 Meeting are approved. Dec 2019 meeting was cancelled.

Public Comments: John Reece would like to see public speakers come to the FICRA Meetings. He suggests a water commissioner speak about recent changes.

Miguel thanks everyone (5 guests) for attending this evening.

President’s Report: Miguel reports there are plans to have guest speakers to attend/present at 6:30 pm before FICRA Meetings in the future. He is looking for suggestions. 

  • Water Commissioners
  • Art Jarvis – PSD schools
  • GHFD
  • Pierce County Health Dept – Flu season
  • PenMet Parks – Facilities
  • PC Sheriffs Dept – theft reports, traffic etc.

Treasurer’s Report: Hal Goodell

BANK BALANCES: Hal reports

Checking: Dec 1: $17,368.11 Dec 31: Cleared Balance: $12,653.51

Money Market: Dec 1: $30,896.94 Dec 31: Cleared Balance: $30,916.62

Pay Pal: Dec 1: $875.70 Dec 31: Balance: $923.64

End of year net Income for 2019 is $4.000, actual was ($1690). Hal explains this is from dues and donations.

Unfinished Business: We are looking for a person (or people) to replace Lisa Stapleton as manager of communications/publicity, i.e. Facebook, and FICRA Flash (20 hrs/month total). If anyone is interested, contact Howard or Miguel. Miguel feels we need a survey to discover which way members read about FICRA events.

A representative from the museum suggests a joint survey of FI residents. Bridge sign is difficult to read, but FI Museum is much easier to read when driving. Pia to help with a survey effort.

Committee Reports:  Christmas Tree Lighting went very well. The numbers system worked out well for those waiting to have Santa photos. Many families left after photos. Fireside was not as well received by families with small children. Kyle suggests adding crafts or project for young children. Rob proposes a “theme” for next year to be “Candy Canes”, and he has more LED lights for next year, and he will also be putting them on timers. Thank you to the Bradens and Moores for their efforts in decorations this year.

Social Activities: Party with a Purpose (PWP) is being planned. Miguel would like to know what help the FICRA Trust needs from FICRA. Naomi reports that volunteers are needed. She has a generic list currently. Howard also suggests that it is better for everyone to sign up early. Miguel would like to see a comment on social media 3 days/week to help promote the PWP. Most social media users are on between 7 pm and 9 pm. Kyle will schedule posts prescheduled, with assistance of Miguel with photos.

Membership: Naomi reports no updates currently. Hal reports membership is up to 345. He feels we should send out another renewal letter soon. Miguel asks if members would be willing to canvas FI. Willingness, but to be further considered in summer.

Senior Activities: Ray excused

New Business: What information do we want distributed in the next 12 months. The media publicity person needs to better plan the next mailings. Paper 3 times/year, March, November and August. Emails on 1st of every month.

Miguel to contact prospective people to be speakers at each meeting this year.

Jim reports that the budget from 2020 needs to be reviewed and put it together.

Another idea to publish in newsletter is that the fire dept is making red house number signs to be posted on the road, cost $12, improves ease of locating your home in the event of an emergency. 

Meeting Adjourned at 8:03 pm

Next Meeting is Feb 13, 2020

Respectfully submitted (by Gina Olson) for Secretary Naomi Grant

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FICRA TRUST BOARD MEETING AGENDA 01-09-2020

FICRA BUILDING TRUST BOARD MEETING AGENDA
Thursday, January 9, 2020, 8:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Trust Board
Howard Stapleton President
Naomi Grant Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Jim Braden Director
  1. Call to order and approval of absences
  2. Recognitions – sign in, volunteer hours
  3. Approval of November 14, 2019 Meeting Minutes
  4. President’s Report
  5. Treasurer’s Report
  6. Standing Committee Reports
    1. Nature Center
    2. Finance
    3. Audit
    4. Emergency Preparedness, Citizens’ Patrol, & FIARC
    5. Building & Grounds
  7. Unfinished Business
    1. NCC Facility Use
    2. January 2020 Party With A Purpose – Naomi
  8. New Business
  9. Meeting Adjournment (Next meeting is currently scheduled for Thursday, February 13, 2020)
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FICRA TRUST BOARD MINUTES 11-14-2019

FICRA BUILDING TRUST BOARD MEETING MINUTES

Thursday, November 14, 2019

Board Attendees:  Howard Stapleton, President; Naomi Grant, Vice-President; Gina Olson, Secretary; Hal Goodell, Treasurer; Jim Braden, Director.

Meeting called to order at:  8:24 PM

Minutes from the October, 2019 Trust Board Meeting were approved.

President’s Report:  Howard requests that all volunteers sign in to properly document volunteer hours. He also thanks everyone for their continued contributions to the NCC. No other report at this time.

Consent Calendar Items:  None

Treasurer’s Report: Hal Goodell

Trust Checking account: Oct 1 Balance: $114,905.67, Oct 31 Balance: $111,654.74

Trust Capital Checking: Oct 1 Balance: $4,083.69, Oct 31 Balance: $4,083.69

Trust Reserve Checking: Oct 1 Balance: $1,541.00, Oct 31 Balance: $1,541.00

Trust Money Market:  Oct 1 Balance: $33,764.64, Oct 31 Balance: $33,788.99

Trust Savings: Oct 1 Balance: $193.98, Oct 31 Balance $193.99

Trust PayPal: Oct 1 Balance: $2,522.44, Oct 31 Balance $2,692.37

More deposits are to be made tomorrow. Significant expenses: Insurance and Property Tax was paid at end of October. He will be moving money into new additional Money Market accounts for Trust Reserve to secure higher interest rate. No large donations this year for CP therefore expenses are exceeding available funds by $800 (no CP presence at Fair or Garage Sale participation this year).  Jim also notes rental income is down this year.

Standing Committee Reports:

  • Nature Center:  Ed Burrough, excused.  No new report. Hard work continues.
  • Finance Committee:  Rental issues are being evaluated. We need a strategy for the future on how to be fair with rental costs, guidelines.  Howard has been collecting and compiling information on various rental requests.  Copies of this information has been shared with the Board and is available on the shared drive under NCC -> NCC Usage Policy & Guidelines. Board discussions will continue on NCC usage and guidelines.
  • Audit Committee:  Tony Moore reports that the 2018 Audit has been completed.  The bank only keeps records for 18 months (ie, copies of signed checks are not kept on-line after this), so he feels the Audit committee should assemble earlier so that there is more time before old records are deleted.  With current Board elections in April, records may not be available by the time the committee meets.  There is a suggestion to make Audit committee appointments so that the Audit can be started earlier, and have more time and information.  The Audits are done as a matter of transparency, to demonstrate responsibility, and are potentially needed to secure large donations. In the future, assets will be looked at (for example, the Scouting supplies). Tony will look at best strategy and schedule for Audit meetings going forward to maximize time as financials become available for previous year. Tony will get back to the Board with recommendations.
  • Emergency Preparedness (EP), Citizens’ Patrol (CP), and the radio club (FIARC):  Jim reports that the EP Leadership met last Monday for 2 hrs. There are 3 new members.  Ray is transitioning to working with Abby.  Michele Hancock will now work together with Jim in leading EP.  Katie Dobszinsky is a structural/civil engineer with 10 years of experience and her primary responsibility will be post‑earthquake structure inspection.  Citizen Patrol lead, Denise Arnold, has retired and CP has appointed Bill Mitchell to fill this role.  They are working on badges for all those volunteering with EP for better identification of roles.  Katie will be hosting a class to the leadership and open to the island on what things to inspect in your own home after an earthquake. We have money set aside or spent for medical supplies, and next communication supplies.
  • Building & Grounds Committee:  Jim reports a person recently hired to provide janitorial services for the Alliance Church may also be available to clean the NCC on an on-call basis. There is an ongoing discussion to potentially find someone who might be hired jointly to clean the NCC, Chapel, and Churches. There is a new garden and a dirt walkway on the south side of the NCC. The tiles for the sport field will be pre-engraved and set in concrete.

Unfinished Business: NCC facility use discussions continue. Howard discussed FICRA sponsoring the yoga classes with Miguel, but does not want to disrupt anything that is currently working well.  Aubrey Preston, who taught the FICRA dance lessons last March to May, has proposed using the NCC for “Music Together with Aubrey”, a music class for children.  She currently has arrangements with PenMet Parks to use their facility with a 20/80 revenue split and teaches at other locations that charge her a flat rate of $10/hour.  Her classes would not be economically feasible at the NCC based on our current rates and she wants to know if we would consider other options.  The Board supports a trial arrangement to explore the potential. Howard will discuss with Miguel and Aubrey. Dave McHugh feels that the building should be open to any FICRA member for use free of charge.

New Business: Jim spoke with Derek Young and John Jolibois about when and how the next FI Bridge meeting will take place.

The meeting adjourned at 9:28pm.  The next meeting is scheduled for December 12, 2019. (Note: This meeting was subsequently cancelled for December)

Respectfully submitted by Gina Olson, Secretary.

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FICRA BOARD MEETING MINUTES 11/14/19

Board Attendees: Hal Goodell, Naomi Grant, Kyle Larsen, Howard Stapleton, Miguel Martinez and Rob Moore in attendance. Pia Beetham, excused.
Meeting Called to order at 7:02 pm
Minutes from the Oct 10th Meeting are approved.
Public Comments: Dave McHugh reports the Gateway from today says that the greater Gig Harbor Community Foundation has 5 separate $500 awards to give to a community organization, for a community spirit award. Dec 6th is the submission date. Miguel and Rob Moore would like to create a canvas back drop to be used in the Christmas and Easter. This might be a project submission. Howard will look into the submission requirements, in coordination with Rob. Darrell Johnson here to give update on progress of university wildlife census. Howard feels that more information about the Island is good. Wildlife census will start on Tuesday. 35 cameras will be place on the properties of persons who have already consented to this. Professors Christ Shell (UW Ecologist) and Peter Hotum (UPS) to make all the contacts. They are wanting to look at mammals numbers and behaviors. It is a Capstone project for several grad students. There will be a presentation in March to the FICRA Board, public welcome as usual.
President’s Report: Miguel reports that Lisa (who has been fantastic with managing FB and Newsletters) would like to step down from that role. Miguel has a couple of candidates in mind but would be interested in interviewing anyone who might be interested in replacing Lisa. The intension is to find more than one person to divide the tasks so that it is easier. Looking forward, Miguel would like to start discussing 2020 board candidates now. Jim seconds this thought and reminds him that those with experience are willing to be an assistant. Brandon Beetham suggests that everyone brings a friend to the next meeting. Board discussed name tags identifying individuals at events as FICRA president or other board member positions, which could be used year after year, which would give others who attend, more publicity to FICRA.
Treasure’s Report: Hal Goodell
BANK BALANCES:
Checking: Oct 1: $17,690.38 Oct 31: Cleared Balance: $17,576.04
Money Market: Oct 1: $30,853.10 Oct 31: Cleared Balance: $30,875.37
Pay Pal: Oct 1: $537.68 Oct 31: Balance: $682.72
Memberships for 2019-20 total 324. Nearly similar number of total expired members.
Unfinished Business: none
Committee Reports:
Membership: Naomi reports she would be willing to hand addressing persons who have not yet renewed membership for 2020 if this would add value. Hal, Howard and Naomi to work on Mail Merge. Naomi will work with Howard to create the letter. Social Activities: Trunk-o-Treat was a huge success with 96 kids attending, up from 80 last year, and 60 the year before. There were sandwiches, a fire with smore’s, as well as a Taco Truck, a Hayride, music provided by a DJ and the dancing inside was enjoyed. He reports it was very well received. Naomi and Board thank Miguel & his family for their time, effort and leadership on this event. Rob Reports that the Tree lighting this year will be 850 lights strong. Jim & Carolyn have been key in the decorating in the recent years. Miguel reports that there is $1000 set aside for Christmas decorations, but Rob has obtained all the new LED lights by donation. There will be Christmas Caroling by the fire. Discussion about a number and PA system to help with alleviating lines for the Santa pictures. Party with a Purpose: “Roaring into the 20s” is set for Jan 25th, 6-10 pm. Hal to do check-in/out. Committee to meet soon, no date set yet. Jim will be working with Naomi on large donors. Charleston Dance lesson early in the evening, then dance contest later. New wine glasses to be ordered, Kathy Smith is assisting. Howard is going to use Nelson Jay again this year. Hal recalls he needs a deposit ahead of time. Jill Peters will oversee silent auction, with helpful data from Deb. “Hook Me Up” is ragtime/big band is being booked for the evening. Registration cost will be more than previous years. Date went out on FB and the newsletter. Naomi is lead on the food. Jim suggests we may repurpose the Odyssey sign from last year. “Speak Easy’
Senior Activities: Ray excused Miguel reports for him. Materials available for display in the NCC for senior activities from Pierce County.
New Business: FICRA Newsletter to be mailed out next week. Hal reports all the activities need to be promoted. Should go to print by Monday, and to be mailed Tuesday. Miguel to send info to Lisa for printing.
Meeting Adjourned at 8:15 pm
Next Meeting is Dec 12, 2019
Respectfully submitted (by Gina Olson) for Secretary Naomi Grant

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FICRA TRUST BOARD MEETING AGENDA 11-14-2019

FICRA BUILDING TRUST BOARD MEETING AGENDA
Thursday, November 14, 2019, 8:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Trust Board
Howard Stapleton President
Naomi Grant Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Jim Braden Director
  1. Call to order and approval of absences
  2. Recognitions – sign in, volunteer hours
  3. Approval of October 10, 2019 Meeting Minutes
  4. President’s Report
  5. Treasurer’s Report
  6. Standing Committee Reports
    1. Nature Center
    2. Finance
    3. Audit
    4. Emergency Preparedness, Citizens’ Patrol, & FIARC
    5. Building & Grounds
  7. Unfinished Business
    1. Participation in Wild Mammal Animal Count for Study (UW/UPS) – Jim
    2. NCC Facility Use – Howard
    3. January 2020 Party With A Purpose – Naomi
  8. New Business
  9. Meeting Adjournment (Next meeting is currently scheduled for Thursday, December 12, 2019)
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