FICRA TRUST Board minutes 4-9-2015

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

April 9, 2015

 

Board Attendees: Tony Moore, Jim Braden, Ray Kittelberger and Hal Goodell.  Gina Olson excused.

Meeting opened by Jim Braden at 8:47 PM.

 

Jim opened the meeting with the election of directors.  After the reading of candidates and the soliciting of nominations from the floor (none made) a motion was passed to elect the Nominating Committee’s slate by acclamation.  The directors are:  Jim Braden, Ray Kittelberger, Tony Moore, Hal Goodell, and Gina Olson.

 

President’s report: Jim Braden reviewed the planning meeting held April 2 which resulted in issues in the consent calendars of FICRA ($15 dues) and the Trust.  The letter to NCC renters/users on cleanup/lockup after use, has been revised and is being sent out,  Jim, Tony and Uwe met with County representative Derek Young and assistance John Jolibois to discuss how they can help improve pedestrian safety on Fox Island among other issues.

 

Minutes:  The March 12, 2015 minutes were approved.

 

Consent Calendar:  Consent Calendar items for the Trust were approved except that the laptop computer purchase was handled independently.  Approved: development of planning calendar, trial run of keyless door lock, and Pen Light ballot vote for incumbents.

 

Treasurers Report: Hal Goodell.  The Board approved the purchase of a laptop computer for the Treasurer position including a backup, carry case, and keyboard/mouse.  That expense, not to exceed $600, will be posted in a new category in the budget labeled: Unbudgeted expenses with the items itemized.  The Board approved the separation of accounts for the Reserve Study and the Capital Projects to make identification of those accounts separate from the operating budget and easier to identify.

Checking account:

March 1 Balance: $45,717.47*   March 31 Cleared Balance: $50,343.13

*March 31 cleared balance was $45,752.76

Money Market:

February 1 Balance: $12,853,62   February 28 Balance: $12,854.71

 

Crime Watch: See the FICRA minutes for April 9.

 

Emergency Planning: Jim reported that Emergency Planning’s initial capital requirements are coming together.  In the Board planning meeting discussion was started on getting an Emergency Preparation fund raising effort started.  Jim has reviewed the Red Cross shelter qualification questionnaire with Chris Badger (our advisor from West Pierce County Fire and Rescue) and will help the churches complete that.  Ray reviewed the minutes of the last Emergency Prep Committee meeting which included the HAM operators plan to meet in April.  The minutes from that meeting are posted on ficra.org.

 

Building Committee: Jean Peterson, excused. Carolyn Braden states they are zeroing in on cost and timing for the kitchen.  They will set a meeting up with the Board towards the end of April.  The target window is now some time in the Fall of 2015. The strategic planning and coordination of subcontractors is the next big challenge.  April 11th is Spring Clean Up: 9 am to 12 noon.   The visit with Derek and John from the County yielded information on grants being available for historic facilities.  We are on both the National List of Historic Places and the County’s Register of Historic Places, so we would qualify for applying for a grant.  Jim will pursue with the County.

 

Nature Center: Ed Burrough. The Nature Center is in spring transformation. Last weekend 35 native trees were planted: Cascara, Black Hawthrorn, Cottonwood and Western Red Cedar.  There has been 75% success rate in past plantings. Sponsorship of a Photo contest is planned at the Nature center for kids, the pictures will be displayed at the Fair.   The next work party at the Nature Center will be April 18th, the typical 3rd Saturday in the month, starting at 9 AM.

 

Audit Committee: No report.

 

Nominating Committee: Election completed.

 

Unfinished Business:  Video Cameras:  Jim reported that the security camera system has been purchased, sans monitor for the moment, and will be installed over the next few months.

 

 

New Business:

  1. Jim reported that the Alliance church wants to use the NCC (grounds only) June 28th. Jim suggested no charge to them.  Jim will write a letter of agreement addressing liability, limit of use, and losing their reservation if a paying rental is acquired before June 1.
  2. The plan is for everyone to meet at the June Board meeting to turn in their edits of the phone book so we are better prepared to publish an accurate book for 2015. Jim will send a notice out on this (e-mail and news flash).
  3. Ray suggested we have a writing followed by a speaking presentation by candidates for the FICRA Trust scholarship. He suggests allowing juniors as well as seniors participate.  The subject he suggests is: Emergency Preparation by a family which is synergistic with our emergency preparation effort.  Ray, Howard Stapleton, and Jim will make up the committee to do this.

 

Next meeting is on May 14, 2015

 

Meeting Adjourned at 9:54 PM.

 

Respectfully Submitted by Jim Braden for Gina Olson, Secretary

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FICRA Board minutes 4-9-2015

FICRA BOARD MEETING MINUTES 

April 9, 2015

Board Attendees: Uwe Krohn, Jim Braden, Tony Moore, Hal Goodell, Howard Stapleton.  Bob Bowser and Gina Olson excused.

 

President Krohn opened the meeting at 7:04 PM.

 

The Trust’s CrimeWatch report was given by Stan Weston.  The rate of crime incidents is much better than last year (last year was not the best year in some categories).  There are comments coming in about incidents occurring that are not posted in our CrimeWatch system.  We will encourage other organizations to advise their members to call 549-7744 if they become aware of crime incidents that should be investigated.  Jim will write a letter to that effect to FIYC, the churches, the museum and Chapel.

 

Minutes from the March 12, 2014 meeting approved.

 

President’s Report:  Uwe Krohn thanked all who helped make the Easter Egg Hunt work.  Uwe feels that we are not getting the deserved recognition for our events from the Fox Island news service.  Off island events seem to get better coverage.  Uwe stressed the need to coordinate events throughout the island and it was suggested we convene a workshop including FIYC, Museum, Chapel, and church representatives to coordinate a master calendar.  Volunteers to help on events can be difficult to recruit.  Howard will look into a signup mechanism on ficra.org where we can post specific jobs that need help and see if that works.  Also e-mail and newsletters are resources for recruiting help – but we need to be specific on the jobs in need.  Uwe mentioned the need to get phone book corrections gathered ahead of our next printing.  It was suggested we notice a date (June meeting?) for folks to bring their accumulated edits to the phone book.

 

Consent Calendar: No items.

 

Treasure’s Report: Hal Goodell asked for approval of the FICRA Budget – motion approved.

BANK BALANCES:

FICRA  3-01 Checkbook: Bal: $22,172.64*, 3-31 Balance:$23,431.40

*3-1 cleared balance was $23,158.30

Money Market  3-01 Balance: $18,596.35, 3-31 Balance: $18,597.93

PayPal: 3-01 Balance $138.69, 3-31 Balance  $2,111.96

 

Committee Reports: 

Social Activities: Jean Peterson excused.  The Mysteries of Africa presentation will be held on April 15th at NCC.  The Plant Sale is May 2. Volunteers needed for setup May 1 as well as May 2.

 

Membership Committee: Bob Bowser excused. Goal is still 400 members – currently 371.  It was suggested to start acquiring members for the following year.  Hal stated that several folks have paid for this year and next year at the same time.  Another attempt for current year may be best via letter.  Motion approved to charge only $15 for the dues for the remainder of this year.

 

Publicity: Jim reported that Lisa is doing a great job pulling the whole communications effort together.  Howard technical assistance is also very valuable.

 

Unfinished Business: None.

 

New Business: Bylaw revisions reviewed and will set the first reading for May 14 meeting.

Motion approved to Adjourn at 8:47 PM.  Next Meeting is May 14, 2015.  

 

Respectfully submitted by Jim Braden for Tony Moore, Secretary

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FICRA BOARD MEETING AGENDA 4-9-2015

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, April 9, 2015, 7:00PM
Nichols Community Center, Fox Island, Washington

FICRA Board of Directors

Uwe Krohn President
Bob Bowser Vice President
Tony Moore Secretary
Hal Goodell Treasurer
Howard Stapleton Director
Gina Olson Director
Jim Braden Immediate Past President

 

  1. Call to order
  2. Pledge of Allegiance
  3. Recognitions & sign in / volunteer time
  4. Crime watch report (for FICRA trust)
  5. Approval of March 12, 2015 FICRA minutes
  6. President’s report
  7. Consent Calendar (see below)
  8. Treasures Report
  9. Committee Reports (5 minutes each, max)
    1. Social Activities Committee – Jean Peterson
    2. Membership Committee – Bob Bowser
    3. Publicity Committee – Jim Braden
  10. Special Committees
  11. New Business
  12. Meeting Adjournment (next meeting: May, 14 2015)

 

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. There are no consent items

 

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FICRA BUILDING TRUST AGENDA 4-9-2015

FICRA BUILDING TRUST

AGENDA (DRAFT 4-5-2015)

4/9/2015 FICRA Building Trust Board Meeting

Nichols Community Center, Fox Island, Wa.

 

FICRA Trust Board of Directors

Jim Braden, President

Ray Kittelberger, Vice President

Gina Olson, Secretary

Hal Goodell, Treasurer

Tony Moore, Director

7:45 (follows FICRA Board Meeting)

  • Call to order
  • Election of Directors
  • President’s Report
  • Approval of March 12, 2015 FICRA Building Trust minutes
  • Consent Calendar (below)
  • Treasurer’s Report/Finance Committee (budget amendments, reserve and capital reviews)
  • Committee Reports (5 minutes each, max)
  1. Crime Watch Committee
  2. Emergency Planning
  3. Building Committee
  4. Nature Center Committee
  • Special Committees
  1. Audit Committee
  2. Nominating Committee
  • Unfinished Business
  1. Outside video cameras & light dimmer status
  2. Basement water control progress
  • New Business
  1. Bylaws amendment first reading
  • Meeting Adjournment (next meeting May 14, 2015)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.)  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

 

  1. Purchase of laptop computer for Treasurer position
  2. Approval of planning calendar development
  3. Approval of $15 dues for remainder of 2014/2015
  4. Approval to trial run keyless door lock
  5. Approval of Pen Light director vote

FICRATrustAgenda4-9-2015draft

 

 

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FICRA TRUST BOARD MTG MINUTES 3-12-2015

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

March 12, 2015

 

Board Attendees: Tony Moore, Jim Braden, Gina Olson and Hal Goodell.  Ray Kittelberger excused.

Meeting opened by Jim Braden at 8:05 PM.

 

President’s report: Jim Braden

Derek Young (our new County Council Rep) plans to visit FICRA representatives to discuss items of concern to FI residents.  Suggestions welcome.  A preliminary list of items of concern has been prepared, including safety fencing, speeding/traffic, and cameras.

Ficra Flash process has been in review.  Lisa Stapleton has taken control of our newsletter with success. She needs articles to be written and submitted to her for publication.

Suggest a Planning meeting be set so that future items can be advertised routinely, Annual schedules are on the ficra.org Event Calendar and in the FICRA phone book, but each year specific content needs to be added to allow enough lead time for advertising. Highlight of special events recommended.  This can be tailored via Ficra Flash.

Tony Moore discussed twice year mailing done by Museum at reduced rates. George Jones and Hal to pursue.

Trust Bylaws need to be amended, mainly to address the addition of the Emergency Preparation Committee and funding of same.

Emergency Planning is developing well. This needs to be added as a part of the Trust. Funding for the main communication room needs to be discussed and a planning meeting needs to be scheduled for that among other issues.

Draft of 2014 accomplishments has been created. Partially for data keeping, but also will show all the activity and repairs that are not easily seen by members at a glance. This item to be part of Ficra Flash, possibly.

Scouts have completed the Display Case and it has been installed. Approved by bldg committee.

A key pad combination lock to be considered for the NCC. This system allows multiple persons to have coded entry and it keeps a record of the coming/goings of individuals/groups.

Notice to Renters: A letter is to be sent reminding the groups who use the NCC to clean up after themselves.  This includes having to pay fees for not removing trash after use.

Bridge sign use. We have honored requests to use it from other organizations. Rotation is good for keeping it “alive.” Ficra is willing to allow the use of this bridge sign and would appreciate reciprocity with other F.I. organizations.

 

Minutes:  The Feb 12, 2015 minutes were approved as amended.

 

Consent Calendar:  No items.

 

Treasurers Report: Hal Goodell

Checking account:

February 1 Balance: $48,287.57   February 28 Balance: $45,752.76

Money Market:

February 1 Balance: $12,852.63   February 28 Balance: $12,853.62

Taxes have been filed. Books are coming together. Capital projects and Reserve Study reports included.

 

Crime Watch: Stan Weston reported that there were zero incidents to report for February. Sheriff’s deputy has new reporting measures which have taken effect, and only felonies to be reported. Off Duty PC sheriff has been patrolling Fox Island via Crime Watch for last 10 years but having trouble securing replacements.  Board should consider raising the rates paid to off-duty Sheriffs.

Mike Gordon continues to monitor the Crime Watch number message line, and filters what can be added to incident report.  The FICRA FaceBook page is not a location for “reporting” or speculating on crime  We use only our 549-7744 hotline for factual/helpful crime-related information.

 

Emergency Planning: Jim reported that Emergency Planning is going strong.  Info or minutes from last meeting are posted on ficra.org.

 

Building Committee: Jean Peterson, excused. Carolyn Braden states they have 3 bids for floors and 3 bids for cabinets for the kitchen.  Some changes have been made so some new bids are needed.  Final numbers will be presented at the next meeting.  The strategic planning and coordination of subcontractors is the next big challenge. Bldg committee to meet with board as soon as the total cost is tied down.

April 11th is Spring Clean Up: 9 am to 12 noon.

 

Nature Center: Ed Burrough. The Nature Center is in spring transformation. Last weekend 35 native trees were planted: Cascara, Black Hawthrorn, Cottonwood and Western Red Cedar.  There has been 75% success rate in past plantings. Sponsorship of a Photo contest is planned at the Nature center for kids, the pictures will be displayed at the Fair and then Fair -goers to vote, and a winner to be announced.

 

Audit Committee: No report.

 

Nominating Committee: Trust Election is April 9th

 

Unfinished Business:  Video Cameras: Jim reported that the security camera system has been purchased, sans monitor for the moment, and will be installed over the next few months.  The light dimmers were installed.  No complaints.

 

Furnace study: Jim reported that the furnace study is on the back burner.

 

New Business: Jim indicated that he will be hiring help to dig the final basement sump.  And, we will be getting started on installing the Emergency Planning communications room in the basement.  Jim will follow up on getting that done.

 

Next meeting is on April 9, 2015

 

Meeting Adjourned at 8:04 PM.

 

Respectfully Submitted by Gina Olson, Secretary

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