FICRA TRUST BOARD AGENDA 2-14-2019

FICRA BUILDING TRUST BOARD MEETING

AGENDA 2/14/2019

Nichols Community Center, Fox Island, WA.

FICRA Trust Board of Directors

Jim Braden, President     Ray Kittelberger, Vice President

Gina Olson, Secretary      Hal Goodell, Treasurer

Tony Moore, Director

7:00 PM

  • Call to order/Pledge of Allegiance
  • Recognitions –  sign in, volunteer hours
  • Approval January 10th, 2019 Minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report (Capital Projects statement approach)
  • Capital Projects statement
  • Standing Committee Reports
  • Nature Center Committee
  • Finance Committee 2019 Budget for approval
  • Citizen Patrol Committee
  • Emergency Preparedness Committee
  • Building Committee
  • Audit Committee
  • Nominating Committee
  • Special Committees
  •  Fox Island Amateur Radio Club (make a part of EP?)
  • Unfinished Business
  • Party with a Purpose results
  • Status of Eagle Scout projects
  • New property signs
  • New Business
  • Project forecast and approval of window/paint project scope
  • Parking lot grading/gravel project over-run
  • Meeting Adjournment (next meeting Thursday, March 14th, 2019)

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.) 

  1. None
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FICRA BOARD MEETING AGENDA 02-14-2019

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, February 14, 2018, 7:00PM
Nichols Community Center, Fox Island, Washington

2018-2019 FICRA Board of Directors
Howard Stapleton President
Miguel Martinez Vice President
Chad Gottschalk Secretary
Hal Goodell Treasurer
Naomi Grant Director
Rob Moore Director
Jim Braden Immediate Past President
  1. Call to order and approval of absences
  2. Approval of January 10, 2019 FICRA Board Meeting Minutes
  3. Public Comment
  4. President’s Report
  5. Treasurer’s Report
  6. Unfinished Business
  7. Committee Reports
    1. Social Activities (Miguel Martinez)
    1. Membership
    1. Senior Activities (Ray Kittelberger)
  8. New Business
    1. Preliminary Slate of Candidates for 2019-2020 (Jim Braden)
  9. Meeting Adjournment (FICRA General Member Meeting – Board Elections scheduled for Thursday, March 14, 2019)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items
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FICRA BOARD MEETING MINUTES 01-10-2019

FICRA BOARD MEETING MINUTES

Thursday, January 10, 2019

Board Attendees:  Jim Braden, Hal Goodell, Naomi Grant, Miguel Martinez (arrived at 7:12pm) and Howard Stapleton.  Chad Gottschalk and Rob Moore were excused.

The meeting was called to order at 7:05 pm. 

Minutes from the December 13th Board Meeting, as posted to the website, were unanimously approved.

Public Comment:  None.

President’s Report:  Howard clarified that the motion passed at the December meeting was intended to reflect only that FICRA supports obtaining a deer census for Fox Island, if available.

Treasurer’s Report: Hal Goodell presented the report.  There were no issues.

  • Checking                  Dec 1        $27,511.82            Dec 31 Cleared Balance  $27,119.12
  • Money Market         Dec 1          18,701.48            Dec 31 Cleared Balance    18,711.01
  • PayPal                      Dec 1               654.52            Dec 31 Balance                       678.49
  • Membership            Total 317 for 2018/19, several members have yet to renew.

Unfinished Business:  None.

Committee Reports:

  • Social Activities – Miguel reported that there will be a meeting on Saturday at 10 am to plan for future events.  Ray Kittelberger sent out emails to 45 people about the meeting.   Lisa Stapleton also has been receiving comments via social media and will provide this information for the meeting.  FICRA Sponsored Dance Lessons are scheduled to begin in March.
  • Membership – Naomi reported that Membership Cards will be mailed tomorrow.  A letter to last year members that have not renewed will be sent by the next Board Meeting.
  • Senior Activities – Ray Kittelberger reported that he and Dave McHugh visited the block house located at the Fox Island Sand Spit and the building is literally a non‑heated “block house”.  Dave feels it may still be a viable option for a senior center.  There are planning to approach churches, the Museum, and FICRA, and bring together seniors to meet with Bob Riler (Pierce County Aging & Disability Resources) to brainstorm potential activities to be offered to seniors on Fox Island.  This might be followed by bringing in a Pierce County case worker to help with issues (hand rail in showers, ramps in place of stairs, etc.).  Ray has applied to Pierce Transit for a van for transportation for seniors to attend activities.  The county provides vans each year.  The application is dependent on having a 501(c)(3) organization to manage details related to maintenance of the van. Bob Riler Pierce County Aging & Disability Resources plan to have a booth at the FICRA Fair this summer to provide more information.

New Business:  None.

The meeting adjourned at 7:22pm.  The next meeting is February 14, 2019.

Respectfully submitted by Gina Olson for Secretary Chad Gottschalk.

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FICRA TRUST BOARD AGENDA 1-10-2019

FICRA BUILDING TRUST BOARD MEETING
AGENDA 1/10/2019 (1-5 draft)
Nichols Community Center, Fox Island, WA.

FICRA Trust Board of Directors
Jim Braden, President   Ray Kittelberger, Vice President  
Gina Olson, Secretary   Hal Goodell, Treasurer 
Tony Moore, Director
7:00 PM

  • Call to order/Pledge of Allegiance
  • Recognitions –  sign in, volunteer hours
  • Approval December 13th, 2018 Minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report (Capital Projects statement approach)
  • Capital Projects statement
  • Standing Committee Reports
  • Nature Center Committee
  • Finance Committee 2019 Budget proposal
  • Citizen Patrol Committee
  • Emergency Preparedness Committee
  • Building Committee
  • Audit Committee
  • Nominating Committee
  • Special Committees
  •  Fox Island Amateur Radio Club (make a part of EP?)
  • Unfinished Business
  • Party with a Purpose status
  • New Business
  • Status of Eagle Scout projects
  • New property signs
  • Meeting Adjournment (next meeting Thursday, February 14th, 2019)

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.) 

  1. Donate $250 to each Sports Field Par Course station as needed.
  2. Approve Citizens’ Patrol purchase of emergency vests: $
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FICRA TRUST BOARD MINUTES 12-13-2018

FICRA BUILDING TRUST BOARD OF DIRECTORS MEETING MINUTES (Draft)

Dec 13, 2018

Board Attendees: Tony Moore, Ray Kittelberger, Gina Olson, and Hal Goodell in attendance. Jim Braden, excused.

Meeting opened by Ray Kittleberger at 8:12 PM immediately after the FICRA Meeting conclusion.

Minutes:  The Minutes from Nov meeting minutes proposed for approval. Motioned, seconded, and unanimously accepted.

President’s report: Ray reports for Jim new resident welcome packets are at the Post Office. Despite all the winter rains, Jim says the basement is dry. The security cameras are going to be installed by year end.

Consent Calendar Items: The Par Course has 3 of the 4 stations completed by Eagle Scouts. The Scouts who completed them were self-funded so the donation approval for these by the Trust was not needed as the Trust is the beneficiary of any extra funding. There is yet one more donation proposal of $250 for completion for the fourth station.. This has been motioned by Ray, seconded by Gina, and unanimously approved. A further donation may be proposed for the Eagle Scout project on signs for the Par Course.

Treasurers Report: Hal Goodell

Trust Checking account:Nov 1 Balance: $81,913.69 Nov 30 End Balance: $80,540.18

Trust Capital Checking: Nov 1 Balance: $1,785.71 Nov 30 End Balance: $6,588.55

Trust Reserve Checking: Nov 1 Balance: $27,230.17 Nov 30 End Balance: $27,230.17

Trust Money Market:Nov1 Balance: $1,643.17 Nov 30 End Balance: $1,643.58

Trust Savings: Nov 1 Balance: $112.09 Nov 30 End Balance $112.09

Trust PayPal: Nov 1 Balance: $9,167.34 Nov 30 End Balance $5,083.57

Hal has done a proforma worksheet for the 2019 budget to assist the Finance Committee in making the budget presentation at the January 10th meeting.  Ray will contact the CP and EP teams for their input.  Ray will also provide capitalization and depreciation of fixed assets advice to the Finance Committee for the budget.

Hal reports that he contacted CPA Linda for information about 990 tax filing. He also has received a letter from IRS dated Oct 1st, reporting that we had not filed 2017, and we have incurred a $3,650 late filing fee. Linda has contacted the IRS on our behalf, reporting she is responsible for the filing, and sent a letter asking for a reduction of penalty, and she will be responsible.

Committee Reports:

Nature Center: Ed Burrough excused. Nature Center meeting minutes are posted to the website.

Finance Committee:  The 2019 budget proposal will be presented to the Board at the January 10th , 2019Trust Board meeting.

Citizen Patrol (CP): Ray Kittelberger reports a quiet month. The deputy has been on the island. There was one break in, into the NCC garage rental, but nothing was removed. Additional security will be added.

Emergency Planning (EP): Doug is working on a training video for Fox Island Emergency Preparedness Planning. The focus is to teach potential future block captains, by mock scenario, and recorded discussion, showing one way they can operate in this role in an emergency. The script is written, but more planning still to come. The District contact, Kathy Weymiller, reports that the PSD emergency pick up form is not changed, but it has been implied, they are contacting Fox Island parents of students in PSD to list an off-island emergency person to pick up their child.

Building Committee: Ray reports Jim is working with a person to replace signs on the NCC grounds and post new ones at the new Par Stations, and have them all be uniform in appearance.

Audit Committee: Tony reports that Abby Scofield, Tony Moore, Joan Broughton, and new volunteer Jennifer Beard are the audit committee members. There is a plan to meet in Feb-March and review 2017 and 2018 in combination.

Nominating Committee: Ray reports more planning still needed.

Fox Island Amateur Radio Club. Hal says there is another new member class scheduled for March 23-24th.

Unfinished Business: Party With a Purpose is in planning. The first meeting was yesterday. They are still in need of a lead for the food service and a lead for a portion of the live auction. Odyssey Club logo still to be finalized for the flier/advertising.

New Business: Donation to Eagle Scout: donation approved above. New Property Signs: addressed above.

Next meeting is on Jan 10, 2018 Meeting Adjourned at 8:55 PM.  

Respectfully Submitted by Gina Olson

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