FICRA TRUST BOARD MEETING AGENDA 03-12-2020

FICRA BUILDING TRUST BOARD MEETING AGENDA
Thursday, March 12, 2020, 8:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Trust Board
Howard Stapleton President
Naomi Grant Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Jim Braden Director
  1. Call to order and approval of absences
  2. Recognitions – sign in, volunteer hours
  3. Approval of February 13, 2020 Meeting Minutes
  4. Treasurer’s Report
  5. Standing Committee Reports
    1. Audit
    2. Emergency Preparedness, Citizens’ Patrol, & FIARC
    3. Building & Grounds
    4. Nominating Committee – Present slate of nominees for April 9, 2020 Elections
  6. Unfinished Business
  7. New Business
  8. Meeting Adjournment (FICRA Trust Board Elections are currently scheduled for Thursday, April 9, 2020)
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FICRA BOARD MEETING AGENDA 3-12-20

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, March 12, 2020 7:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Board of Directors
Miguel Martinez President
Pia Beetham Vice President
Naomi Grant Secretary
Hal Goodell Treasurer
Kyle Larson Director
Rob Moore Director
Howard Stapleton Immediate Past President
  1. Call to order and approval of absences: Kyle Larsen
  2. Approval of February 13, 2020 FICRA Board Meeting Minutes
  3. President’s Report
  4. Treasurer’s Report
  5. Unfinished Business
    1. 2020 Budget approval
  6. Committee Reports
    1. Social Activities
    1. Communications
    1. Membership
    1. Senior Activities (Ray Kittelberger)
  7. New Business
  8. Meeting Adjournment (Next meeting scheduled for Thursday, April 9, 2020)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items
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FICRA TRUST BOARD MINUTES 2-13-2020

FICRA BUILDING TRUST BOARD MEETING MINUTES (DRAFT)

Thursday, February 13, 2020

Board Attendees:  Howard Stapleton, President; Naomi Grant, Vice-President; Gina Olson, Secretary; Hal Goodell, Treasurer; Jim Braden, Director.

Meeting called to order at:  8:09 PM.  Howard thanks those in attendance and requests that all volunteers sign in to properly document volunteer hours.

Minutes from the January, 2020 Trust Board Meeting were approved.

President’s Report:  No report.

Treasurer’s Report: Hal Goodell

Trust Checking account: Jan 1 Balance: $ 119,934.67, Jan 31 Balance: $ 158,594.28

Trust Capital Checking: Jan 1 Balance: $ 4,083.69, Jan 31 Balance: $ 4,083.69

Trust Reserve Checking: Jan 1 Balance: $ 1,541.00, Jan 31 Balance: $ 1,541.00

Trust Money Market:  Jan 1 Balance: $ 40,584.28, Jan 31 Balance: $ 40,610.13

Trust Savings: Jan 1 Balance: $ 208.01, Jan 31 Balance $ 208.02

Trust PayPal: Jan 1 Balance: $ 2,730.81, Jan 31 Balance $ 3,703.46

Hal reported that the increase in Trust Checking was due to the PWP fundraiser which grossed $51,000, and netted approximately $36,000, roughly $5.000 more than 2019. The balance of the checking is large as Hal continues to work on setting up a money market account.  After discussions with our QuickBooks support consultant, Hal believes it will be preferable not to set up an additional customer account for Trust Capital Expenditures, but to instead manage the Trust Capital Money Market funds within the QuickBooks accounts.  Howard noted that this is different from the course of action approved at the last Board meeting and suggested that we document this in the Minutes for this meeting.  Accordingly, the current plan is to maintain a single Money Market account at our financial institution, set up an additional account in QuickBooks, and distribute the funds (and earnings) in our QuickBooks records.  The end result is that there will be a transfer of funds within QuickBooks that will appear in our financial report, but no additional account at the bank.  A Board motion was made to this effect, seconded and unanimously approved.

Standing Committee Reports:

  • Nature Center:  Ed Burrough, excused.  Jim confirmed that the budget item for next year is $400 to continue renovations.
  • Finance Committee:  A meeting will occur this weekend and an update provided at the next Board Meeting.
  • Audit Committee:  Tony Moore reported that Hal is giving them documents as needed, data will be requested from the bank, and that signatures will be required to authorize this. They are getting a jump start on the audit for 2019.
  • Emergency Preparedness (EP), Citizens’ Patrol (CP), and the radio club (FIARC):  Abby Schofield helped Pierce County offer a Stop the Bleed Class to train participants to handle a bleeding emergency on Saturday, February 8th.   Six individuals attended the event, which was very well received.  It would be desirable to continue to offer similar classes, with more residents able to attend.  The Board thanks the Fox Island Alliance church for providing the space for the event and Pierce County volunteers for their time.  More marketing may be helpful in future, potentially partnering with organizations such as Fox Island Yacht Club (FIYC).  Additional classes available via the Community Emergency Response Team (CERT), Pierce County Department of Emergency Management (DEM), and other organizations.  In addition, Abby completed the training for Public Information Officer and AP Templet completed CERT Training.  The team is continuing to expand Neighborhood Coordinator numbers, and establishing a backup person for each neighborhood.  Bill Mitchell has been a terrific addition to the Citizens’ Patrol team.  Hal reports everything is going well with FIARC. A new repeater tower is being placed at a FIMWA site.  Hal and Jim noted that both CP and FIARC are committees under the Trust and welcome to participate in Emergency Planning, but this is on an individual volunteer basis and not mandatory. Citizens’ Patrol send a $100 check to the fund established on behalf of the family of slain Pierce County Deputy Cooper Dyson.  The Trust Board has agreed to reimburse this amount to CP and provide an additional $100 donation directly from the Building Trust.  
  • Building & Grounds Committee:  Jim has been collecting a great deal of information related to the various types of rental requests that will be helpful in developing policies and guidelines for NCC use.  There are many different rental scenarios and Jim is working hard to keep things equitable.  There is a need for a second basement exit.  Jim has cleaned up the area to make use of an existing exit and stairway and is currently investigating a hatch type lid/door.  The Boy Scouts were featured in the newspaper via an article by Hugh McMillian.  Spring cleanup is not scheduled yet, but Jim is hoping that the field will benefit from this mild wet winter and that the grass grows in better.  Window replacement plans are advancing.

Unfinished Business:  Naomi reports that this year PWP team was comprised of 50-70% new people.  Hal’s assistance with collection of donations was seamless. The planning assistance from Lisa and Howard was greatly appreciated. The Auctioneer made many suggestions which they took to heart. The Silent Auction was changed with many new items. There were 2 trips, and it was then won by 4 persons.  There were many positive responses, and there were more upfront costs, but the fundraiser was very successful. Howard noted that new volunteers typically want to try their own ideas, and wants to encourage this.  Naomi thinks that the majority of committee members had a good experience. The band was great!  The mixed drinks went well with the theme, which was also very well received.  Nelson Jay was very effective as auctioneer and his suggestions were successful.

New Business:  Howard distributed discussion documents for the 2020 budget and briefly discussed them.  A meeting is planned for Saturday to go through the proposed budget in detail.

There was a Board motion to approve certain reimbursements made on behalf of Citizens’ Patrol and make an additional donation from the Trust of $100 to the fund established on behalf of the family of slain Pierce County Deputy Cooper Dyson.  The motion was unanimously approved.

The meeting adjourned at 9:28pm.  The next meeting is scheduled for March 12, 2020.

Respectfully submitted by Gina Olson, Secretary.

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FICRA BOARD MEETING MINUTES 2-13-20

Board Attendees: Naomi Grant, Kyle Larsen, Miguel Martinez, Howard Stapleton and Hal Goodell in attendance; Pia Beetham and Rob Moore excused.

Meeting Called to order at 7:06 pm

Minutes from the Jan 2020 Meeting are approved.

Public Comments: Joan B, Tony M, Jim B and Karen K in attendance.

Miguel thanks everyone (4 guests) for attending this evening.

President’s Report: Miguel would like to see additional nominees present next month, so that we are prepared for next board election. Kyle and Naomi will be stepping down, therefore there will be two openings, and 1 candidate potentially a new island resident, Candy. Jim suggests this be publicized to increase potential for more candidates

Miguel would like to get a stage set up for outside events. Additional suggestions made for a portable stage or requesting permission to use the FIYC stage. He would like to get WIFI established at the NCC. He would like to also consider hiring an outside event planner for some of the FI activities going forward. More discussion will be made later this week and will consult with the Building Committee.

Treasurer’s Report: Hal Goodell

BANK BALANCES: Hal reports

Checking: Jan 1: $12,653.51 Jan 31: Cleared Balance: $13,563.69

Money Market: Jan 1: $30,916.62 Jan 31: Cleared Balance: $30,936.31

Pay Pal: Jan 1: $923.64 Jan 31: Balance: $215.73

Membership is 362. 

Unfinished Business: Last week, we formed a new committee called the Communications committee. It was determined that a change is needed to the publications; monthly Flash and Quarterly FICRA News publication. Rather than a 1st of the month publication, it will be a publication based on need with flexible dates, of all the activities or events to be a spotlighted, or in a News Flash/Bulletin. Topics will be discussed at each board meeting and committees are provided opportunity to present their articles at that time. Karen, Jim, Candy Wawro, Cheryl Nelson and Miguel will be working together. Janet Steiner has offered 1/2 page of community news (Feb 20th for April publication) for all FI organizations.

Committee Reports:  

Social Activities: Miguel reports that the Magical Strings Celtic Concert to be at the NCC again on March 8th at 3 pm. Cost is $400 or 70% of door whichever is greater, free to members, $10 to non-members. Easter Egg Hunt on April 11th. A person to coordinate this is needed.

Membership: Naomi reports that in percentages (25%), of 1500 active households, we have 362 members is looking good.

Senior Activities: Miguel reports that Ray Kittleberger reports they are monitoring the new sports complex, to be completed in 2022, and not certain that there will be a senior center there. They are looking at a vehicle to manage transportation. They are looking for 2 display racks for putting up a display of information. Specific dimensions 36” x 18”, Howard suggests that they ask the group that meets for Men’s Coffee

New Business: Proposed Budget, Miguel would like the board to meet this Saturday 2 pm to discuss any adjustments to be made on the proposed budget for 2020.

Meeting Adjourned at 8:07 pm

Next Meeting is Mar 12, 2020

Respectfully submitted (by Gina Olson) for Secretary Naomi Grant

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FICRA TRUST BOARD MEETING AGENDA 02-13-2020

FICRA BUILDING TRUST BOARD MEETING AGENDA
Thursday, February 13, 2020, 8:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Trust Board
Howard Stapleton President
Naomi Grant Vice President
Gina Olson Secretary
Hal Goodell Treasurer
Jim Braden Director
  1. Call to order and approval of absences
  2. Recognitions – sign in, volunteer hours
  3. Approval of January 9, 2020 Meeting Minutes
  4. President’s Report
  5. Treasurer’s Report
  6. Standing Committee Reports
    1. Nature Center
    2. Finance
    3. Audit
    4. Emergency Preparedness, Citizens’ Patrol, & FIARC
    5. Building & Grounds
  7. Unfinished Business
    1. PWP 2020 Report (Naomi & Hal)
  8. New Business
    1. 2020 Proposed Budget
  9. Meeting Adjournment (Next meeting is currently scheduled for Thursday, March 12, 2020)
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