FICRA Fair Vendor Info & Form

THE FICRA FAIR

SATURDAY, AUGUST 10TH, 2013

Fair hours: 11:00am to 4:00pm

VENDOR LETTER AND BOOTH APPLICATION Fox Island Community and Recreation Association

Nichols Community Center, 690 9th Avenue, Fox Island, WA 98333

Dear FICRA Fair Participant, The FICRA Fair is an Island tradition and our biggest event of the year. We welcome you to join in the fun and reserve your booth at the fair. Below are some guidelines and important details for fair vendors. Some of our policies may have changed so please read carefully.

All booth spaces are 10′ x 10′. FICRA members are allowed one Fair booth per paid family membership. The fee for non- members is $25.00 per booth. Additional booths are available at $25.00 each. You must provide all supplies needed to run your booth, including tables, chairs, canopies, umbrellas and any other supplies. Please complete the Vendor Application form and mail to FICRA at PO Box 25, Fox Island, WA along with your $25 booth fee. Vendors may also pay the booth fee via PayPal at www.FICRA.org and be sure to indicate “booth fee” in the Notes section. Email the completed form to info@FICRA.org. Current FICRA members receive their first booth for free. There will be no refunds for no-shows. Please share any information we may need as well as your booth preference and the FICRA Fair committee will do their best to accommodate your needs. The FICRA Fair Map and booth assignments will be given to each vendor upon arrival.

Vendors may set up their booth space on Friday, August 9th between 6:00pm and 8:00pm. Someone will be available to direct you to your assigned space. You will still be required to check in on Saturday morning. The gates will be locked at 8:00pm. FICRA is not responsible for any theft or damage of any materials; merchandise or equipment left on-site overnight. Check in will be Saturday morning between 8:00 AM and 11:00 AM. Please see our FICRA Fair Attendant for check in prior to setting up your booth. Booth set up must be complete by 10:45am Saturday, August 10th and vehicular access to the fairgrounds will be closed at 11:00am. Please be courteous to neighboring vendors who are also setting up. Unload and immediately move your vehicle to the vendor parking area before setting up your booth.

All vendors shall pay a percentage of their gross sales receipts to FICRA: 10% for adults, 5% for children. Please price your items in such a way that you can absorb this vendor fee in your booth sales. We do not provide change so we ask that you supply your own. Upon check in, a numbered envelope will be given to you in which to put your gross sales commission to FICRA. The number on the envelope is also your assigned booth space. Before you leave the property on Fair day, turn in your envelope with your commission included, 10% for adults, and 5% for children, to the Fair Attendant or Treasurer in the FICRA tent. All food and beverage vendors, including those who sell home-prepared food or food cooked on-site are required to follow the food safety regulations set forth by the Pierce County Heath Department regarding temporary food establishments: http://www.tpchd.org/food/temporary-food-establishment/

You may park your vehicle along the edge of the baseball field. However, you will not be able to move your vehicle until after 4:00 pm when the event is over. If you park on the street, please do not park in front of the building as we want to keep those spaces free for fair visitors. Please dismantle your booth Saturday afternoon, and clean up and haul away all materials, including any trash you or your customers may have generated during the day in and around your booth area. You must supply your own garbage bags and cans. There is no regular garbage service at the Nichols Community Center. Please take your trash with you when you leave the fairgrounds.

The FICRA Fair is a fundraising activity for the continued maintenance and operation of the Nichols Community Center and proceeds help provide ongoing recreational opportunities for Island residents. If you would like to advertise your business or craft, consider donating to the FICRA Fair Raffle Room. Proceeds benefit the FICRA Building Trust. FICRA is managed entirely by Fox Island volunteers. If you have any questions, please email the FICRA Board of Directors at info@FICRA.org. Thank you for participating in this fun community event!

Sincerely, The FICRA Board of Directors

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2013 FICRA (Fox Island) Fair Vendor Application

Contact Name(s): _________________________________________________________________________ FICRA Member? Yes_____No______ Dues are $25 per family per year

Business Name (if applicable): __________________________________________________________________ Is this an Adult or a Children’s booth? ___________ (Indicate “Adult” or “Child”) Child’s Name: ____________ Mailing Address: ____________________________________________________________________________ City: ________________State: _________Zip: _____________Phone:(______)__________________________

Email: _______________________________________________*Required for Email confirmation of your application. ADVERTISING: If you wish to have FICRA advertise your booth prior to the fair please email us at Info@FICRA.org. You may attach your photos or business logo and we will do our best to post your information on our community facebook page to encourage visitors to attend our fair. www.facebook.com/FoxIslandFicra

Please list the item(s) you wish to sell/promote. If you change your item(s), you must notify FICRA immediately so that we can plan booth assignments accordingly. Game vendors please describe your game:

_________________________________________________________________________________________ Please share any other information we may need before we assign your booth.

_________________________________________________________________________________________

Vendor applications will be screened by the FICRA Fair organizing committee, all applications are subject to the approval of the board. All booth spaces are 10′ x 10′. FICRA members are allowed one Fair booth per paid family membership. The fee for non-members is $25.00 per booth. Additional booths are available at $25.00 each. Sorry, there are no refunds for cancellations or no shows.

This application and your payment must be received by August 3rd, 2013. Please keep a copy of this application for your records. Total amount enclosed $_______ Number of Booths requested: ______

I plan to donate a service or item to the FICRA RAFFLE ROOM: Yes ____ No ____ Maybe ____ Signature ________________________________ Date ___________________

FICRA USE ONLY_ CHECK # _____ CASH ______ PAYPAL ____ DATE RECEIVED ____________ CONFIRMATION EMAIL SENT ______

Please print this form, sign it, and return it with your payment. Make your check or money order, payable to “FICRA”, and mail to:

FICRA Fair PO Box 25 Fox Island, WA 98333

Or pay fee via PayPal on www.FICRA.org and download form and email to Info@FICRA.org

All food and beverage vendors are required to follow the food safety regulations set forth by the Pierce County Heath Department regarding temporary food establishments:

http://www.tpchd.org/food/temporary-food-establishment/

Revised April, 2013

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