FICRA BUILDING TRUST
BOARD OF DIRECTORS MEETING MINUTES
April 12, 2017
Board Attendees: Jim Braden, Tony Moore, Ray Kittelberger, Gina Olson, and Hal Goodell in attendance.
Meeting opened by Jim Braden, representing the Nominating Committee, at 7:05 PM for the Annual Elections
Nominations for the Trust include 5 positions. It is the policy of the Trust, that once five directors are elected, the new board determines who fills the officer positions. The Audit Committee nominees are to be accepted by a member vote at this annual meeting, also., same group as used for FICRA.
Nominees are as follows: Jim Braden, Tony Moore, Hal Goodell, Ray Kittleberger and Gina Olson. Nominations from the floor were requested 3 times. With no new nominations, a motion was passed that the vote be by acclamation. There was a unanimous vote by acclamation for the 5 nominees to be installed.
Joan Broughton, Leslie Murphy and Tony Moore are the nominees for the Audit Committee. After asking for nominations from the floor 3 times, the motion for a voice acclimation vote was motioned, seconded and approved. All nominees above were unanimously voted to be installed.
Elections closed at 7:10 pm, and the FICRA Meeting commenced.
The Trust meeting called to order at 8:05 pm
Volunteers asked to sign in for the record.
Jim acknowledged Boy Scout troop leader Donnie Schwendemen here tonight. Donnie has been working with John Ohlson to inventory Troop 27 equipment. They are working to create a storage for their supplies. There is now power to garage, and electricity (lighting and outlets) to be installed, for a room for the scouts to store their equipment.
Currently the contents in NCC are not covered in the case of fire. Jim would like to know if the extra $350/year premium to pay is of value. There is more discussion to be made, however all opinions support the cost to cover contents. Dave McHugh recommends we explore other insurance companies for comparison.
Donnie states that the Boy Scouts are anxious to get involved in any Nichol Center, Nature Center or other FI projects.
George states current electrical permit is near expiration.
Minutes: The MAR 8, 2018 meeting minutes unanimously approved.
Jim indicated that a top priority is getting our accounting system streamlined, simplified, with recorded procedures.
Field was reseeded 2 weeks ago, and we are waiting patiently to see more green blades emerge.
Jim requests a photo head shot of the new FICRA Board members to update the board photos
Jim is requesting that there may be a benefit to a low fence being put in place to separate the new Sports Field from the play field and prevent vehicles from getting onto the Sports Field.
Consent Calendar Items:
2018 Budget, with the amendment proposed at this meeting, was unanimously approved. The amendment had clothing moved to the Trust from FICRA and $300 added as an expense to have our income taxes done professionally.
Jim would like to keep the field nice and he has great concerns about the continued use and misuse of the field by dogs and their owners. Some feel that dogs on leash should be approved.
A motion was unanimously approved to accept the proposal resolution (amended to include the posting of signs) for NCC use by persons with pets. Amended resolution attached.
Treasurers Report: Hal Goodell
Trust Checking account:
Mar 1 Balance: $64,627.65 Mar 31 End Balance: $56,218.83
Trust Capital Checking:
Mar1 Balance: $8,325.12 Mar 31 End Balance: $8,325.12
Trust Reserve Checking:
Mar 1 Balance: $20,480.17 Mar 31 End Balance: $20,480.17
Trust Money Market:
Mar 1 Balance: $1,641.03 Mar 31 End Balance: $1,641.24
Mar 1 Balance: $100.93 Mar 31 End Balance $100.93
Mar 1 Balance: $7,734.85 Mar 31 End Balance $8,462.50
Finance Committee: No report.
Citizen Patrol: Ray Kittelberger. Deputy has been active on the Island. McDonald was able to take report of missing tools from home of residents on vacation. Addressing the summer parties at Boat Launch, which were frequent last year, the deputy has reached out to schools to let students know to avoid partying at the boat launch. He is active in home checks. There is a new structure/organization. Jim Braden and Ray Kittelberger are in charge, Doug Nelson is chief of operations. Administrator is Denise Arnold. Abby is overseeing home checks. Cheryl Nelson is overseeing FB, social media, and posts flags at the bridge sign. Joe Montgomery is in charge of CP patrols. The sheriff is in communication with admin, home watch and patrol. Darrel Houmes is a utility baclup.
Emergency Planning: Ray reports there is a focus shift. May 8th Event has been changed from an island-wide resident meeting to preparing for a July Emergency Prep Drill, including all Block Captains and FIEP leadership. Work in progress.
Building Committee: Jim reports repair and paint the outside of the NCC estimate is $35,000 which is ballooned up due to lead in the existing, peeling, paint. More estimates are needed.
Nature Center: Ed Burrough reports ‘everything is growing’. Holly removal blitz is scheduled for May 12th, Saturday, starting at 2 pm. There are some HS students who will be assisting.
Audit Committee: No report.
Capital Projects development. This will be reconstituted with the overhaul of the accounting system.
Letterhead for FICRA/Trust correspondence. Nothing new to report.
WIFI may be needed in the NCC. Jim will be working with George and Howard. This may be a benefit to rentals as well as security.
John Arno passed away. A memorial is scheduled for April 14th
Yacht Club asked if they can meet here for a dance class. Jim feels that reciprocal relationships between FI organizations should be built to support the sense of community for the island.
Monday Exercise program is up and growing. Will consider rental of space if numbers of participants sufficiently develops.
A person is requesting to use the field for her daughter’s birthday party. The board will approve this except that because she is requesting to bring in a bouncy house, a $1,000,000 rider with FICRA and the Trust named, will be required.
Next meeting: May 10, 2018
Meeting adjourned at 9:08 PM
Respectfully submitted by Gina Olson, Secretary