FICRA Building Trust Board Meeting Minutes 1-8-2015

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

January 8, 2015

 

Board Attendees: Tony Moore, Jim Braden, Gina Olson, and Hal Goodell.  Ray Kittelberger excused.

Meeting opened by Jim Braden at 8:05 PM.

 

President’s report: Jim said that the Boy Scouts display case has arrived and the Building Committee will confirm, or adjust, the wood stain color to fit the foyer décor before it is installed.

 

Minutes:  The minutes from December 11, 2014 minutes were approved as amended at this meeting.

October 9, 2014 meeting minutes were also approved.

Consent Calendar: Proposed and approved payment for Hemleys inspection and cleaning ($1146.98). Septic system inspection and overhaul is now complete and the system is in great shape.

Treasurers Report: Hal Goodell

Checking account:

November 30 Balance: $23,377.22    December 31 Balance: $21,846.75

Money Market:

November 30 Balance: $12,850.45  December 31 Balance: $12,851.54

 

Budget Discussion:

Howard is questioning the Community Events expense 2015 budget proposal, and is wondering why it went from $3500 in 2014 to $3000 for 2015 though we plan to increase activities for 2015.  Board agreed to move the 2015 number to $4,000 (Plant sale to $1,600 and other to $400).

 

Capital expenditure possibilities will be reported with the budget document each month for the Board members to see.  The Reserve study has been updated which lays out the timing of the FICRA Trust plant life cycle and resulting costs in the future. Jim would like this to also be logged with monthly budget report as a tool in considering how capital dollars are spent.

 

Advertising costs or web expense to be split between the FICRA and Trust since both organizations benefit.  Scholarship is in Trust budget.

 

Per Ray $100 for business cards and Registration into Emergency registry planned.

 

 

Crime Watch: Stan Weston reported annual crime statistics for Fox Island.  (see attachment posted). There was one alleged child luring. No license plate number was obtained.  Two motor vehicle accident fatalities on Fox Island.  Reports of peeping tom on 6th Ave near Chapel.  Mail theft on Fox Dr. and 9th Avenue.

 

Emergency Planning: Bob Bowser is excused.  Nothing new to report.

 

Building Committee: Jim Braden reporting for Jean Peterson.  Kitchen upgrade ideas have to be further discussed to balance cost and quality.  We may have to utilize volunteer labor to manage the costs.

 

Nature Center: Ed Burrough reports that the Nature Center continues to have work parties every 3rd Sat of the month.  Last month a group of 5 persons dug up a measured 250 lbs of blackberry vines and roots. Next work party is planned Jan 17th 9 am.  All are welcome.  No skills required.

 

Audit Committee: Jim Braden.  Audit Committee plans to report out in May.  Jim reviewed status of prior Audit recommendations.  Most are complete the rest are working to completion.  A meeting will be held to specifically address details of rental rate increase.  A planning calendar is in process.  A 5 yr plan for the Trust is in process and reserve study is part of that.

 

Unfinished Business:  Video Cameras: Jim reported that the security camera system has been purchased, sans monitor for the moment, and will be installed over the next few months.  The light dimmers are to be purchased and installed even though the second generation has not yet come to market  (needed for the Mardi Gras event).

 

Septic overhaul: Jim reported that the septic system in the basement has been altered to allow inspection and has checked out clear within the building.  Hemley has now completed the tank inspection and solids removal.  System review is complete.

 

Furnace study: Jim reported that the furnace study is underway to try and ensure we have the most efficient and most effective heating system for the NCC.

 

New Business: 

 

Next meeting is on Feb 12, 2014

 

Meeting Adjourned at 8:55 PM.

 

Respectfully Submitted by Gina Olson, Secretary

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