FICRA BUILDING TRUST BOARD OF DIRECTORS
MEETING MINUTES – Nov. 8, 2018
Board Attendees: Jim Braden, Tony
Moore, Ray Kittelberger, and Hal Goodell. Gina Olson excused.
Meeting opened by Jim Braden at
8:20 PM immediately after the FICRA Meeting conclusion.
Minutes: The Minutes of the October 18th, 2018 meeting
were unanimously approved.
Jim reports Jan 26, 2019 Party with a
Purpose theme is set as “An Evening at the Odyssey Club”. We are still shopping for an auctioneer. The Par Course on the Sports Field now has
three sites completed – one by Ian Murphy and two by Brandon Bowker as their
Eagle Scout projects. Jim will be taking
all the signs we have on the property and have them redone. Another Eagle Scout
candidate would like to do the signs for the Sports Field Par Course for his
project. Jim is thrilled with the Eagle
Scouts making these their volunteer projects.
Jim asked if anyone remembers who the Christmas Tree Lighters were for
2015 and who the Grand Marshall was for2017.
The Fall Cleanup went well. We had almost 40 participants as thanked in
the November FICRA flash newsletter.
Jim still has on his to-do list to
install all new signs at the NCC in addition to the new signs for the Sports
Field Par Course. He also is still
working on getting new contracts for the various regular users of the NCC to be
sure they understand the rules and to help with the liability responsibility. And he is working to get written procedures
for our basic processes like the capitalization process in Treasurer’s Report,
Consent Calendar Items: Motion approved to
pay Pacific Rim $500 for the NCC lead paint process to use with volunteers
doing the repainting of the NCC.
Trust Checking account:
Oct. 1 Balance: $83,852.08 Oct. 31 End Balance: $81,913.69
Checking: Oct. 1 Balance: $8,325.12 Oct.
31 End Balance: $1,785.71
Trust Reserve Checking: Oct. 1
Balance: $27,230.17 Oct. 31 End Balance: $27,230.17
Trust Money Market: Oct. 1 Balance: $1,642.89 Oct. 31
End Balance: $1,643.17
Trust Savings: Oct. 1
Balance: $112.09 Oct. 31 End Balance $112.09
Trust PayPal: Oct. 1 Balance: $9.342.72 Oct.
31 End Balance $9,167.34
There was discussion on capitalization and the level at which capital
additions were put onto the depreciation list.
Land and land related items are not depreciated.
Discussion also held on rewriting the handling of designated funds. The agreed process is: When designated funds are not consumed at the
end of a project, those funds will be transferred to Trust Checking Account. For ongoing items, the designated funds are
transferred back to the Trust Checking Account at fiscal year end.
Nature Center: Ed
Burrough excused. NC meeting minutes are posted to the website.
Finance Committee: Jim
reports that there are still accounting projects in process. A thorough report
is forthcoming. The 2019 budget is due
to be reported to the Board at the January, 2019 meeting.
Citizen Patrol: Ray
Kittelberger: It was another quiet month.
Our Sheriff Deputy has followed up on the many noise complaints of
off-road vehicles. That has tentatively
Doug, Ray, Bob and Jim are still working on a video that will focus on what
should happen in the “neighborhoods” during an emergency. This video will be made available to FI
residents to learn what their preparation for, and role should be during, an
emergency. The new Ham Radio Club is
going well. There will be more advertising to get more local HAMs involved. New
Club Call sign is WA7FI.
Building Committee: See the notes on painting and Fall Cleanup,
Audit Committee: Final signatures were completed on the 2016
Audit response and turned in to the Audit Committee. Nominal corrections to our accounting process
were agreed to.
Nominating Committee: No news.
FIARC (Fox Island
Amateur Radio Club): Is now conducting the Sunday Fox Island
Emergency Net practice broadcasts. More
local HAMs are joining.
Party with a
Purpose: See comments above.
Hal will secure the Special Occasions permit and order the wine glasses
)same as last year’s model) with our new logo on them.
NCC painting –
see notes above.
Volunteers – Ray is receiving names of persons interested
in volunteering. There is still some
work to do on streamlining the collection of volunteer names and the needed
follow up on contacting them.
Meeting Adjourned at 9:08 PM.
Next meeting is on December 14th, 2018
Respectfully Submitted by Jim
Braden for Gina Olson, Secretary