FICRA BOARD MEETING AGENDA 01-10-2019

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, January 10, 2018, 7:00PM
Nichols Community Center, Fox Island, Washington

2018‐2019 FICRA Board of Directors
Howard Stapleton, President
Miguel Martinez, Vice President
Chad Gottschalk, Secretary
Hal Goodell, Treasurer
Naomi Grant, Director
Rob Moore, Director
Jim Braden, Immediate Past President

  1. Call to order and approval of absences
  2. Approval of December 13, 2018 FICRA Board Meeting Minutes
  3. Public Comment
  4. President’s Report
  5. Treasurer’s Report
  6. Unfinished Business
  7. Committee Reports
    1. Social Activities (Miguel Martinez)
    2. Membership (Naomi Grant)
    3. Senior Activities (Ray Kittelberger)
  8. New Business
  9. Meeting Adjournment (Next Board meeting scheduled for Thursday, February 14, 2019)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items
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FICRA BOARD MEETING MINUTES 12-13-2018

FICRA BOARD MEETING MINUTES (Draft)

Thursday, December 13, 2018

Board Attendees: Hal Goodell, Chad Gottschalk, Naomi Grant, Miguel Martinez, Rob Moore and Howard Stapleton.  Jim Braden was excused.

The meeting was called to order at 7:00 pm. 

Minutes from the November 8th Board Meeting, as posted to the website, were unanimously approved.

Public Comment:  Darrell Johnson (FI resident and current FICRA Member) is concerned about there being an over‐population of deer on Fox Island.  Potential issues include collisions with motorists, impact on native and other plants, and health of deer herds.  He noted that “odd” deer have been seen on McNeil Island which was determined to be from inbreeding or lack of genetic diversity.  There are no natural deer predators on Fox Island.  Although the State of Washington is responsible for managing deer populations, he has spoken with a state biologist and found there is generally no funding for this responsibility.  Darrell acknowledged the sensitivity of the subject and described several non‑lethal means of managing populations.  There were a couple of ideas suggested by the biologist, but all state led initiatives would have to start with a formal census. In response to this, he would like to request the State to set aside some funds to do a census of the deer on Fox Island to further understand their health and population.

Howard Stapleton suggested that he contact local or state representatives to determine their support for funding, and Miguel Martinez suggested reaching out to the local extensions of WSU and our County Council Member, Derek Young, for additional information and ideas.  Rob Moore suggested he contact other island/area associations to see if they have similar issues and what actions they pursued.

There was extensive discussion in which it is made clear that the FICRA Board would take no formal position on the deer inhabitants of Fox Island but would support gathering factual information and community forums to discuss the issues.  It was also mentioned that this sort of concern was addressed once in the past with coyotes, and in the end, the individuals with specific concerns found solutions independently.  A straw poll of audience attendees at the meeting found people split on doing a census, with at least one comment that a census would be unlikely to produce any further results.

After hearing audience input and Board discussion, Miguel made a motion to support only a census of the deer, if available.  The motion was seconded Naomi Grant and unanimously approved by the Board.

Joan Broughton requests that the building be adequately heated before each meeting.

President’s Report:  Howard thanked ALL the volunteers who helped with the Christmas Tree Lighting/Concert.  The crowd consumed more than 2 tins of cookies, 200 servings of hot cocoa and 5 ½ gallons of cider. The event was very successful once again!  We received only one complaint via the website – that there was no caroling and the tree needed more decorations.  The concert was well attended.  A big thanks again to all who helped!

Treasurer’s Report: Hal Goodell presented the report.  There were no issues.

  • Checking                  Nov 1        $27,860.32            Nov 30 Cleared Balance  $27,511.82
  • Money Market         Nov 1          18,695.33            Nov 30 Cleared Balance    18,701.48
  • PayPal                      Nov 1               413.59            Nov 30 Balance                       654.52
  • Membership            Total 309 for 2018/19, many members have not yet renewed

Howard noted that the 2018 budget reflects a sizable donation that is not likely to happen again in 2019.  In addition, the NCC usage fee due to the Trust for 2017 was paid out of the 2018 budget, which means that the usage fee should total $7,000 for 2018.  To ensure that the 501(c)(7) does not continue to carry an unusually large surplus, Howard has requested that Hal complete the remaining $3,500 payment to the Trust in 2018.

Unfinished Business:  

  • FICRA Budget for 2019 – Howard asked for Board input on the updated FICRA 2019 Proposed Budget distributed with the Meeting Agenda.  The Proposed Budget reflects a deficit of $4000 for 2019 to reduce FICRA’s Net Surplus and continues the policies encouraging new events incorporated in the 2018 Approved Budget.  A motion to approve the Proposed Budget was made by Miguel, seconded by Chad Gottschalk and unanimously approved.

Committee Reports:

  • Social Activities – Miguel reported proposed budget for next year has categories for recreational/concert and other community events.   He would like to have a notice sent to all those interested in volunteering between now and the next meeting to “set dates” for all those “other activities.” He would like to see another event in the spring, possibly Sunday picnics.  Miguel proposed setting up a planning/brainstorming meeting at the NCC to put some of these dates on the calendar.  He plans to avoid planning events that conflict with others on the “All Island calendar” (which includes FICRA, the Chapel, the Museum, and school district breaks).  The planning meeting will be scheduled for a date in January to be determined.
  • Membership – Naomi reported that Howard has obtained printed membership cards and that she will draft a letter for signature by Howard so that they can be mailed out.  The current membership is 309.  Hal noted that the mailing should qualify for a bulk rate.
  • Senior Activities – Ray Kittelberger reported that on Nov 29th Dave McHugh held the first meeting with a county representative in attendance who was informative on services that are already provided.  It was a good meeting.  There are a staff of 70 case workers at the County to handle requests. Their next plan is to assess if there are seniors on Fox Island that may need assistance and what activities seniors they may be interested in attending, (i.e. Bingo).  Another meeting will be planned to see if island organizations (the FICRA Building Trust, Fox Island Alliance Church, and Museum) collaborate on this. There are future plans to contact Pierce Transit to see if they might assist with transportation of seniors. Dave would like to see them host an information booth at the FICRA Fair. He is also proposing there be a permanent meeting place for them. The DeMolay building is being considered. He also says they are looking for longer term solutions, so not to assume much will happen for about a year. Bob Riland (sp.?) was excellent. Ray and Dave have been consulting with the Mustard Seed project and they have a board with a large budget.

New Business:  

  • Dance Lessons – Howard reported there is a proposal for Dance Lessons at the NCC.  The proposal is for FICRA to fund the activities for the first 2 months, requesting voluntary donations of $10/person per lesson.  FICRA would pay $600 for the instructor.  Attendees are not required to come with a dance partner.  Naomi made a motion to accept the Dance Lessons as proposed.  The motion was seconded by Miguel and unanimously approved.

Meeting adjourned at 8:07 pm.  Next meeting is January 10, 2019.

Respectfully submitted by Gina Olson for Secretary Chad Gottschalk.

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FICRA BOARD MEETING AGENDA 12-13-2018

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, December 13, 2018, 7:00PM
Nichols Community Center, Fox Island, Washington

2018‐2019 FICRA Board of Directors
Howard Stapleton, President
Miguel Martinez, Vice President
Chad Gottschalk, Secretary
Hal Goodell, Treasurer
Naomi Grant, Director
Rob Moore, Director
Jim Braden, Immediate Past President

  1. Call to order and approval of absences
  2. Approval of November 8, 2018 FICRA Board Meeting Minutes
  3. Public Comment
  4. President’s Report
  5. Treasurer’s Report
  6. Unfinished Business
    A. FICRA Budget for 2019 (Attached)
  7. Committee Reports
    A. Social Activities
    B. Membership (Naomi Grant)
    C. Senior Activities (Ray Kittelberger)
  8. New Business
    A. Proposed Dance Lessons – Attached proposal circulated to Board Members for
    comment on 12/4/2018. Five Members (Miguel Martinez, Jim Braden, Naomi Grant,
    Chad Gottschalk, and Howard Stapleton) indicated their support via EMail, with Miguel also suggesting that we may want to promote it as an adult/youth offering to engage some teens and pre‐teens.
  9. Meeting Adjournment (Next Board meeting scheduled for Thursday, January 10, 2019)
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FICRA BOARD MEETING MINUTES 11-08-2018

FICRA BOARD MEETING MINUTES

Thursday, November 8, 2018

Board Attendees: Jim Braden, Hal Goodell, Naomi Grant, Rob Moore and Howard Stapleton.  Chad Gottschalk and Miguel Martinez excused.

The meeting was called to order at 7:05 pm. 

Minutes from the October 18th  Board Meeting were approved as amended after correcting a reference to the September meeting to reflect the correct date of 13th.

Public Comment:  None

President’s Report:

  • Howard presented a draft for a new business card for FICRA and the Trust.  The Board recommended eliminating the lines on the back to reduce printing costs and including the words “and the” in front of the FICRA Building Trust text on the front.  Board Members and Volunteers can write their contact information on the back of the cards before handing them out. Howard will make the changes and order the cards. 

Consent Calendar:  None

Treasurer’s Report: Hal Goodell presented the report.  There were no issues.

  • Checking                  Oct1        $27,255.32           Oct 31 Cleared Balance   $27,860.32
  • Money Market        Oct1          18,691.36            Oct 31 Cleared Balance     18,695.33
  • PayPal                      Oct1               167.80             Oct 31 Balance                       413.59
  • Membership            Total 304 for 2018/19

Committee Reports:

  • Social Activities – The Trunk or Treat event went well, and kids enjoyed the event more with the campfire and s’mores.  There were 15 cars vs. 12 last year.  Some want to expand the scope next year.  Lisa is following up on the suggestion to provide dance lessons. She has located a dance instructor but needs feedback as requested on her EMail of 11-8.  We need to clarify if we can include a potluck before/after the lessons and how this applies to members/nonmembers.  Caspar Babypants is still available for an event in 2019.   We need to set a date and be prepared to limit the number of attendees.
  • Membership – Naomi is ready to mail out membership cards to our current members.

Old Business:  

  • 2016 Audit – Howard presented the FICRA Board Response to the 2016 Audit Committee Findings and asked for any final changes.  There were none and Board Members present at the meeting signed the document.  Signatures are still needed from Chad Gottschalk and Miguel Martinez.

New Business:  

  • Senior Activities – As reported in the October 2018 Meeting Minutes, Ray Kittelberger is working with Dave McHugh to look into programs for seniors.  Ray will be providing a summary of their activities for inclusion in the FICRA Board Meeting Minutes.  They have been obtaining information and will be involved in several outreach activities as part of the planning process:
    • Pierce County Aging and Disability Resources – Dave and Ray will attend their next meeting on Nov 20th, and hope to learn more about transport using Pierce County Vanpool.  It would appear that Pierce County funding for seniors is directed to nutritional programs and not activities.
    • Boys& Girls Club in Gig Harbor – through Catholic Services they offer lunch on Monday and Wed followed by games.
    • Alliance Church on Fox Island – looking at the facility for possible use for senior activities.
    • The Mustard Seed Project Key Peninsula – have nutritional programs and activities that we can learn from.
  • 2019 Budget – Howard provided an initial draft of the 2019 FICRA budget to kickoff the process.  The plan is to keep the same basic focus as 2018 (encourage members/volunteers to try new activities using available funding) assuming membership of 350.
  • Flash– The paper (printed) version of the FICRA Flash in scheduled to be published in mid-November.  Input is needed as soon as possible on the Christmas event and Party with a Purpose.

Meeting adjourned at 8:15 pm.  Next meeting is December 13, 2018.

Respectfully submitted by Jim Braden and Howard Stapleton for Secretary Chad Gottschalk.

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FICRA BOARD MEETING AGENDA 11-8-2018

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
BOARD MEETING AGENDA
Thursday, November 8, 2018, 7:00PM
Nichols Community Center, Fox Island, Washington

2018-2019 FICRA Board of Directors

    Howard Stapleton President  
    Miguel Martinez Vice President  
    Chad Gottschalk Secretary  
    Hal Goodell Treasurer  
    Naomi Grant Director  
    Rob Moore Director  
    Jim Braden Immediate Past President  

 

  1. Call to order and approval of absences (Miguel Martinez and Chad Gottschalk have indicated they will be absent)
  2. Approval of October 18, 2018 FICRA Board Meeting Minutes
  3. Public Comment
  4. President’s Report
  5. Treasurer’s Report
  6. Unfinished Business
    1. 2016 Audit Committee Findings
  7. Committee Reports
    1. Social Activities
    2. Membership (Naomi Grant)
  8. New Business
    1. Preliminary FICRA Budget for 2019
  9. Meeting Adjournment (Next Board meeting scheduled for Thursday, December 13, 2018)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items

FICRA Board Meeting Agenda 2018-11-08

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