FICRA ELECTION AND BOARD MEETING MINUTES 03-14-2019

FICRA BOARD MEETING MINUTES 

March 14, 2019

Board Attendees: Rob Moore, Miguel Martinez and Naomi Grant.Chad Gottschalk, Howard Stapleton excused. Hall Goodell arrived late.

Meeting Called to order at 7:03 pm

Meeting minutes from last month are posted. Approval to be made at the next’s months meeting secondary to tonight’s elections.

Jim Braden opens with introductions, and will be managing the Election

Fox Island residents in attendance at tonights meeting are Kyle Larson, Pia Beethham, Joan Broughton, Jay Gray, Ed McHugh, Jennifer Cox, Kristin Moriarty, Jim Shockman, and Bill Drenick.

Public Comments: Jim Shockman and Bill Drenick compliment the board and volunteers for all the terrific changes and improvements that they have seen happen in the last decade. They are also part of the nominating committee.

FICRA 2019 Elections: Jim Braden is Chairing the Nominating Committee for the election of the following six positions: 

For President: Miguel Martinez

For VP: Pia Beetham

For Secretary: Naomi Grant

For Treasurer: Hal Goodall

For Director 1: Rob Moore

For Director 2: Kyle Larson

Jim asked for nominations from the floor for any of the FICRA board positions with three separate queries. There were none. 

Jim therefore asks that there be a motion made to vote by acclamation. Motion made, seconded.  All those in attendance have responded by saying Ay. There are no nays. Therefore all the members listed above have been elected as nominated.

Audit Elections: There are a minimum of 3 persons to be elected to the audit committee and they will then assign positions within the committee:

Joan Broughton, Tony Moore, Lesley Murphy, and Jennifer Beard are all nominated.

(It is also noted that in the FICRA Bylaws it says that one member of the Audit committee “will” be on the Board. The Trust bylaws say that a member of the Audit committee “may” be a board member.  Tony points out this discrepancy.  It was agreed by all attending that “may” be the honored at this election.  An addendum will occur soon to see that the Trust Bylaws reflect the same language).

There were no nominations from the floor, with three separate queries. Jim therefore asks that there be a motion made to vote by acclamation.  Motion made, and seconded.  All those in attendance have responded by saying Ay.  There are no nays.  Therefore all the members listed above have been elected as nominated.

There was a motion to adjourn the election process, seconded, and unanimously approved. 

President’s Report: Miguel reports that there has been tremendous support to creating new events and activities for this coming year.  He welcomes the new board members to the board.

He reports membership continues to grow.  Naomi has been working hard to reach new and previous members – 405 Membership of approx. 1780-1795 houses. He asks that anyone interested in helping with this valuable part of ficra, please contact Naomi.

The heart of FICRA is in the community events, including but not limited to The FICRA Fair, the Plant Sale, the Christmas Tree Lighting, the Auction (sponsored by the Trust). 

Ray and Dave have been working with PC to enhance senior services and activities.  Contact Ray if you are interested in helping with this.

New events started this year include Trunk Or Treat (which will also have a hay ride this year), Dance Lessons, a FICRA Swap Meet (specifically to swap goods/no monetary exchange), A Father/Daughter and Mother/son dance in May, a Summer Solstice Party (again this year June 22nd), and then a Summer Friday Picnic Series including a picnic dinner, kickball, corn hole, etc.  Miguel is organizing a HS Graduation Party at the NCC for this June. We will also be hosting Casper Babypants Concert again. Soccer Camp for kids started last year.This year Miguel will also add a T-ball camp as well as Soccer camp for kids.  Another event planned is an Adult Prom Night. Miguel emphasizes that the Fox Island residents/volunteers are what make our community, Fox Island and FICRA the gem that it is.

Next Month Agenda Item: Rob has asked us to consider a lifetime membership option for those who want to renew.

Pia Beetham recommends the social committee add National Night Out, where there is an ice cream feed: Tues Aug 6th, where the Police and Fire Dept all come out too.

Treasure’s Report: Hal Goodell

BANK BALANCES:

Checking: Feb 1: $23,312.52 Feb 28: Cleared Balance: $25,494.67

Money Market: Feb 1: $18,720.54 Feb 28: Cleared Balance: $18,729.16

Pay Pal: Feb 1: $1400.04 Feb 28: Balance: $1,118.51

Memberships for 2018-19 total 405; over 100 yet to be renewed just from last year.

Unfinished Business: None

Committee Reports:  No reports due to elections

Jim reports we have had our best year in 2018 with rentals. Jim reports that it seems that “word of mouth” appears to be our greatest resource with increased rentals, and Jim credits Kristin Moriarty, the current rental coordinator for all of her fantastic work and excellent customer service.  The Board is pleased to present her with a parting gift for her excellent work.

Meeting Adjourned at 7:50 pm

Next Meeting is April 11, 2019  

Respectfully submitted by Gina Olson for Secretary Naomi Grant

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FICRA GENERAL MEETING AND BOARD MEETING AGENDA 03-14-2019

FOX ISLAND COMMUNITY AND RECREATION ASSOCIATION
GENERAL MEETING AND BOARD MEETING AGENDA
Wednesday, March 14, 2019, 7:00PM
Nichols Community Center, Fox Island, Washington

2019-2020 FICRA Board
Miguel Martinez President
Pia Beetham Vice President
Naomi Grant Secretary
Hal Goodell Treasurer
Kyle Larsen Director
Rob Moore Director
Howard Stapleton Immediate Past President
  1. Call to order and approval of absences
  2. Public Comment
  3. Board Elections (Jim Braden, Nominating Committee Chair)
    1. FICRA 2019-2020 Board
    1. Audit Committee Elections
  4. President’s Report
  5. Treasurer’s Report
  6. Unfinished Business
  7. Committee Reports
  8. New Business
  9. Meeting Adjournment (Next meeting scheduled for Thursday, April 11, 2019)

CONSENT CALENDAR

These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The President will ask for any such requests ahead of the approval.  The Board discusses what it considers to be non-controversial issues between meetings and then conducts a vote on these in the regular meeting as a package to keep the regular meetings as time-effective as possible.

  1. No Items
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FICRA BOARD MEETING MINUTES 02-14-2019

FICRA BOARD MEETING MINUTES

Thursday, February 14, 2019

Board Attendees:  Jim Braden, Hal Goodell, Miguel Martinez, Rob Moore and Howard Stapleton.  Naomi Grant and Chad Gottschalk were excused.

The meeting was called to order at 7:05 pm. 

Minutes from the January 10th Board Meeting, as posted to the website, were unanimously approved.

Public Comment:  None.

President’s Report:  None.

Treasurer’s Report: Hal Goodell presented the report.  There were no issues.

  • Checking                  Jan 1         $23,119.12            Jan 31 Cleared Balance  $23,312.52
  • Money Market        Jan 1           18,711.01            Jan 31 Cleared Balance    18,720.54
  • PayPal                      Jan 1                678.49            Jan 31 Balance                    1,400.54
  • Membership            Total 365 for 2018/19, several members have yet to renew.

Ray Kittelberger noted that the P&L and Balance Sheet have a discrepancy in the end balance for January.  Hal indicated that this was the result of the different dates that the documents were prepared for.  He will reprint a corrected balance sheet.

Unfinished Business:  None.

Committee Reports:

  • Social Activities –Miguel reported that he is very excited about the events planned for this year.  He has provided a printed event list, including established (annual) and some new events.  The event dates should not have any conflicts based on the FICRA and All Island Calendars.  Rob will check on the Yacht Club calendar.  Some of the new events proposed by Miguel are an Island Swap Meet (no money exchanged, but token like exchange), Father/Daughter dance, and Mother/Son dance to be held (members free, non-members small charge).  He intends to repeat the Summer Solstice Party on Jun 21st with local bands and add a Summer Picnic Series on Friday nights 5-7 pm all summer starting June 28th.  Sun June 30th will be an All Island High School Graduation Party for Fox Island graduating seniors.  Casper Baby Pants is available for Sept 8th, and Trunk or Treat will repeat, with the possible addition of a Hay ride.   Adult Prom Night is proposed for Nov 9th.  Miguel wants to improve the calendar to increase ease and convenience.  He would also like to schedule a new member “Wine & Cheese” social for the Sunday, or week after the FICRA Fair.
    15-16 persons have registered so far for the new Dance Lessons.  The invitation went out only to FICRA members, but Howard reports it will be available on the website next week.
  • Membership – 331 membership cards have been mailed out.  A reminder mailer went out to previous members that have not renewed back from 2014. Hal requests that a small reminder to renew FICRA membership be added to the Crime Watch flier in July.
  • Senior Activities – Ray reported there was a meeting on Feb 7th where Pierce County representatives discussed caseworkers and programs that are available, from food delivery to energy coverage.  Seniors may confidentially contact Pierce County; this is not part of FICRA.  Potential events/services might include library & shopping visits, and card games.  Transportation is of great interest.  Pierce Transit provides vans every quarter, but only to 501(c)(3) organizations with activities to justify the donation.  The recipient organization must provide a driver, training and maintenance for the vehicle.  It is suggested to approach school bus drivers or light duty fire department staff.

New Business:  Howard asked Jim to report on the work of the Nominating Committee. Miguel and Jim have spoken with Chad, and he is requesting to step down as FICRA secretary.  Miguel has offered to be a nominee for FICRA President.  Jim has spoken with individuals about other positions.  Naomi and Rob will continue for the 2nd half of their 2-year terms as directors. Jim spoke with Pia (& Brandon) Beetham about the Vice President position.  Hal is willing to server as Treasurer and Howard will serve as immediate Past President.  Howard asked if we wanted to look at expanding the Board to include more director positions (this would require a change to the bylaws).  He thinks this might provide more diverse representation for Island residents, including military service members, younger parents, older parents, seniors, etc. The Nominating Committee will continue to recruit more candidates.  The meeting next month is the General Membership Election Meeting.

The meeting adjourned at 8:30pm.  The General Membership Election Meeting is scheduled for March 14, 2019.

Respectfully submitted by Gina Olson for Secretary Chad Gottschalk.

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FICRA TRUST BOARD MINUTES 2-26-2019

FICRA BUILDING TRUST
P.O. Box 25, 690 9th Avenue
Fox Island, WA 98333
A 501(c)(3) non-profit corporation, EIN 31-1526764
F I C R A T r u s t B o a r d o f D i r e c t o r s
J i m B r a d e n , P r e s i d e n t
R a y K i t t e l b e r g e r , V i c e P r e s i d e n t
G i n a O l s o n , S e c r e t a r y
H a l G o o d e l l , T r e a s u r e r
T o n y M o o r e , D i r e c t o r

This document states the minutes of the e-mail meeting on February 26th, 2019 regarding the approval of persons selected to sign (and counter-sign checks over $500), and, persons selected to have access to the FICRA safety deposit box at Sound Credit Union, 4524 Point Fosdick Dr., NW, Gig Harbor, WA 98335.

As a result of the e-mail vote by the FICRA Trust Board of Directors, taken the day of February 26th, 2019, the following persons are appointed to sign for checks for the FICRA Building Trust Corporation: James M. Braden, Harold Goodell, Melinda Miller, and Howard Stapleton.

As a result of the e-mail vote by the FICRA Trust Board of Directors, taken the day of February 26th, 2019, the following persons are appointed to having access to Sound Credit Union safety deposit box #431 for the FICRA Building Trust Corporation: James M. Braden, Harold Goodell, Miguel Martinez, and Howard Stapleton.

These minutes will be confirmed and recorded at the March 14th, 2019 Board of Directors meeting. The subject e-mails will be attached to that record.

Respectfully submitted, Jim Braden, President, for Gina Olson, Secretary

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FICRA TRUST BOARD AGENDA 2-14-2019

FICRA BUILDING TRUST BOARD MEETING

AGENDA 2/14/2019

Nichols Community Center, Fox Island, WA.

FICRA Trust Board of Directors

Jim Braden, President     Ray Kittelberger, Vice President

Gina Olson, Secretary      Hal Goodell, Treasurer

Tony Moore, Director

7:00 PM

  • Call to order/Pledge of Allegiance
  • Recognitions –  sign in, volunteer hours
  • Approval January 10th, 2019 Minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report (Capital Projects statement approach)
  • Capital Projects statement
  • Standing Committee Reports
  • Nature Center Committee
  • Finance Committee 2019 Budget for approval
  • Citizen Patrol Committee
  • Emergency Preparedness Committee
  • Building Committee
  • Audit Committee
  • Nominating Committee
  • Special Committees
  •  Fox Island Amateur Radio Club (make a part of EP?)
  • Unfinished Business
  • Party with a Purpose results
  • Status of Eagle Scout projects
  • New property signs
  • New Business
  • Project forecast and approval of window/paint project scope
  • Parking lot grading/gravel project over-run
  • Meeting Adjournment (next meeting Thursday, March 14th, 2019)

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.) 

  1. None
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