FICRA TRUST BOARD AGENDA 5-10-2018

FICRA BUILDING TRUST BOARD MEETING

AGENDA 5/10/2018

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Jim Braden, President     Ray Kittelberger, Vice President

Gina Olson, Secretary      Hal Goodell, Treasurer

Tony Moore, Director

7:00 PM

  • Call to order/Pledge of Allegiance
  • Recognitions – sign in, volunteer hours
  • Approval April 12th, 2018 Minutes
  • President’s Report (Jay Matsen, BSA)
  • Consent Calendar
  • Treasurer’s Report
  • Standing Committee Reports
  1. Finance Committee
  2. Citizen Patrol Committee
  3. Emergency Preparation Committee
  4. Building Committee
  5. Nature Center Committee
  6. Audit Committee
  7. Nominating Committee
  • Special Committees
  1. June 24 event (w/ EP, CP, Trust booth)
  • Unfinished Business
  1. Capital Projects development
  2. Letterheads for FICRA/Trust correspondence
  • New Business
  1. BSA storage status.
  2. NCC wifi.
  • Meeting Adjournment (next meeting Thursday, June 14th, 2018)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.)

  1. Acceptance of amended mowing contract for NCC.
  2. Placement of $20,000 of contents insurance to be included in our fire insurance for the premium of $350 per year. Our gear for Scouts used off-site are also covered for theft.

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FICRA BOARD MEETING MINUTES 4-12-2018

FICRA BOARD MEETING MINUTES

Thursday, April 12, 2018

Board Attendees: Jim Braden, Hal Goodell, Chad Gottschalk, Naomi Grant, Miguel Martinez, Rob Moore and Howard Stapleton were in attendance.

The meeting was called to order at 7:10 pm by Howard Stapleton.

Minutes from the March 8, 2018 FICRA Annual Member and Board Meeting were approved with no changes.

Public Comment:  Dave McHugh asked why the Nichols Center wasn’t rented more often and noted that there were no urinals in the men’s restroom.  He also asked if we were aware of any impacts that might result for FICRA from the new federal tax changes.

President’s Report:  Howard Stapleton thanked Rennie Walker, her son Max and all of the other volunteers that helped organize and staff the Easter Egg Hunt this year.

Treasurer’s Report: Hal Goodell reported the following figures for the month of March, 2018:

  • FICRA Checking Beginning balance  $22,672.82       Ending balance    $21,775.80
  • FICRA Money Market Beginning balance    18,661.52       Ending balance      28,667.51
  • FICRA PayPal Beginning balance         07       Ending balance           590.57
  • Membership 353 for 2017-2018 as of 4/11/18, 141 from 2016-17 not renewed

Committee Reports:

  • Social Activities – Lisa Stapleton reported on the following items:
    • The band for the Sadie Hawkins dance proposed for Fall charges $1,000 for their appearance. Some of the performers grew up on Fox Island.  Lisa is working with them to see if a lower cost is possible.
    • A Summer Solstice event is being proposed for June. The activity would be for all ages, including food, music and games.  A band is expected to cost around $400; other costs have not been worked out yet. The Board expressed interest in pursuing this.
    • Board members expanded the activities discussion to include Item 8A on the original Board Agenda.
    • Lisa discussed creating an expanded Social Activities Committee with a Board Member as chair and Chad Gottschalk volunteered to fill this role. Joan Broughton mentioned that Social Activities is a standing committee and FICRA Bylaws state that members are appointed by the Board.  An item will be included on the May agenda to confirm the Social Activities Committee membership.
  • Membership – Hal reported that he is still working on follow‑up communications to FICRA Members to encourage renewals. Board members noted that as Treasurer and organizer for the annual FICRA Fair, Hal has a significant amount of work that might me assigned to other members.  Hal pointed out that Membership was originally attached to the Vice President position and Miguel Martinez indicated that he would be willing to fill this role.  An item will be included on the May agenda for the Membership Committee membership.

Unfinished Business:  None

New Business:

  • Guidance on Online Membership Search – Howard distributed a sample screen print of an online membership website search screen intended for FICRA members to see the current status of their membership renewal. The screen/search was developed to respond to frequent questions about membership status directed to the Treasurer and others.  The current screen provides information if a member enters their last name and house number.  The sample screen can be password protected to minimize risk to member data while we are considering options.  Board Members have been asked to look at the information and provide guidance on whether this information should be made available online, and if so, what would be provided.
  • Listing Fox Island UCC Office Manager Position – Lisa indicated that the Fox Island UCC has position for a part time Office Manager and asked if it would be appropriate for this to appear on the FICRA Facebook page. The consensus is that the page can include other information from other Fox Island community organizations.
  • Citizens’ Patrol Home Check Request – Howard distributed a sample of an online form that Citizens’ Patrol wants to include on the website for Home Check requests. The form is currently being tested and should go live within the next two weeks.
  • Permanent Sign for New Sports Field – Miguel indicated that he was in contact with someone who owns a sign company and is willing to donate a permanent sign for the new sports field.
  • Public Transportation for Fox Island – Several members expressed a desire to pursue public transportation options for Fox Island, similar to the PT Trolley, which currently serves uptown and downtown Gig Harbor. Howard will follow up with Pierce County Transit to determine how the service is funded and whether similar arrangements would be available for Fox Island.

The meeting was adjourned at 8:05 pm. The next meeting is scheduled for Thursday, May 10, 2018.

Respectfully submitted by Howard Stapleton.

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FICRA TRUST BOARD MINUTES 4-12-2018

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

April 12, 2017 

 

Board Attendees: Jim Braden, Tony Moore, Ray Kittelberger, Gina Olson, and Hal Goodell in attendance.

Meeting opened by Jim Braden, representing the Nominating Committee, at 7:05 PM for the Annual Elections

ELECTIONS: 

Nominations for the Trust include 5 positions.  It is the policy of the Trust, that once five directors are elected, the new board determines who fills the officer positions.   The Audit Committee nominees are to be accepted by a member vote at this annual meeting, also., same group as used for FICRA.

Nominees are as follows: Jim Braden, Tony Moore, Hal Goodell, Ray Kittleberger and Gina Olson.  Nominations from the floor were requested 3 times.  With no new nominations, a motion was passed that the vote be by acclamation.  There was a unanimous vote by acclamation for the 5 nominees to be installed.

Joan Broughton, Leslie Murphy and Tony Moore are the nominees for the Audit Committee.  After asking for nominations from the floor 3 times, the motion for a voice acclimation vote was motioned, seconded and approved.  All nominees above were unanimously voted to be installed.

Elections closed at 7:10 pm, and the FICRA Meeting commenced.

 

The Trust meeting called to order at 8:05 pm

Volunteers asked to sign in for the record.

 

Jim acknowledged Boy Scout troop leader Donnie Schwendemen here tonight.  Donnie has been working with John Ohlson to inventory Troop 27 equipment.  They are working to create a storage for their supplies. There is now power to garage, and electricity (lighting and outlets) to be installed, for a room for the scouts to store their equipment.

Currently the contents in NCC are not covered in the case of fire.  Jim would like to know if the extra $350/year premium to pay is of value.  There is more discussion to be made, however all opinions support the cost to cover contents.  Dave McHugh recommends we explore other insurance companies for comparison.

Donnie states that the Boy Scouts are anxious to get involved in any Nichol Center, Nature Center or other FI projects.

George states current electrical permit is near expiration.

Minutes:  The MAR 8, 2018 meeting minutes unanimously approved.

 

President’s report: 

Jim indicated that a top priority is getting our accounting system streamlined, simplified, with recorded procedures.

Field was reseeded 2 weeks ago, and we are waiting patiently to see more green blades emerge.

Jim requests a photo head shot of the new FICRA Board members to update the board photos

Jim is requesting that there may be a benefit to a low fence being put in place to separate the new Sports Field from the play field and prevent vehicles from getting onto the Sports Field.

 

 

Consent Calendar Items: 

2018 Budget, with the amendment proposed at this meeting, was unanimously approved.  The amendment had clothing moved to the Trust from FICRA and $300 added as an expense to have our income taxes done professionally.

Jim would like to keep the field nice and he has great concerns about the continued use and misuse of the field by dogs and their owners.  Some feel that dogs on leash should be approved.

A motion was unanimously approved to accept the proposal resolution (amended to include the posting of signs) for NCC use by persons with pets.  Amended resolution attached.

 

Treasurers Report: Hal Goodell

Trust Checking account:

Mar 1 Balance: $64,627.65 Mar 31 End Balance: $56,218.83

Trust Capital Checking:

Mar1 Balance: $8,325.12  Mar 31 End Balance: $8,325.12

Trust Reserve Checking: 

Mar 1 Balance: $20,480.17 Mar 31 End Balance: $20,480.17

Trust Money Market:

Mar 1 Balance: $1,641.03    Mar 31 End Balance: $1,641.24

Trust Savings: 

Mar 1 Balance: $100.93 Mar 31 End Balance $100.93

Trust PayPal: 

Mar 1 Balance: $7,734.85 Mar 31 End Balance $8,462.50

 

Committee Reports: 

Finance Committee: No report.

Citizen Patrol: Ray Kittelberger.  Deputy has been active on the Island.  McDonald was able to take report of missing tools from home of residents on vacation. Addressing the summer parties at Boat Launch, which were frequent last year, the deputy has reached out to schools to let students know to avoid partying at the boat launch. He is active in home checks. There is a new structure/organization. Jim Braden and Ray Kittelberger are in charge, Doug Nelson is chief of operations. Administrator is Denise Arnold. Abby is overseeing home checks. Cheryl Nelson is overseeing FB, social media, and posts flags at the bridge sign. Joe Montgomery is in charge of CP patrols. The sheriff is in communication with admin, home watch and patrol.  Darrel Houmes is a utility baclup.

Emergency Planning: Ray reports there is a focus shift.  May 8th Event has been changed from an island-wide resident meeting to preparing for a July Emergency Prep Drill, including all Block Captains and FIEP leadership. Work in progress.

Building Committee: Jim reports repair and paint the outside of the NCC estimate is $35,000 which is ballooned up due to lead in the existing, peeling, paint.  More estimates are needed.

Nature Center: Ed Burrough reports ‘everything is growing’. Holly removal blitz is scheduled for May 12th, Saturday, starting at 2 pm. There are some HS students who will be assisting.

Audit Committee: No report.

 

Unfinished Business:  

Capital Projects development. This will be reconstituted with the overhaul of the accounting system.

Letterhead for FICRA/Trust correspondence. Nothing new to report.

WIFI may be needed in the NCC. Jim will be working with George and Howard. This may be a benefit to rentals as well as security.

 

New Business:

John Arno passed away.  A memorial is scheduled for April 14th

Yacht Club asked if they can meet here for a dance class.  Jim feels that reciprocal relationships between FI organizations should be built to support the sense of community for the island.

Monday Exercise program is up and growing.  Will consider rental of space if numbers of participants sufficiently develops.

A person is requesting to use the field for her daughter’s birthday party.  The board will approve this except that because she is requesting to bring in a bouncy house, a $1,000,000 rider with FICRA and the Trust named, will be required.

 

Next meeting: May 10, 2018

Meeting adjourned at 9:08 PM

Respectfully submitted by Gina Olson, Secretary

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FICRA TRUST NATURE CENTER COMMITTEE MINUTES 4-5-2018

Fox Island Nature Center Committee Meeting Minutes

5 April 2018

 

Attendees:  Ed Burrough, Philip Craven, Nan Feagin, and Terry Mace.

 

The meeting was called to order at 7:05 p.m.

 

Old Business:

 

  • We briefly reviewed and discussed the new real estate listing of the Wickline property.
  • Ed reported that the recently planted trees and shrubs all look to be in good condition.
  • We discussed the idea of a “holly blitz” to remove some of the holly from the Nature Center.  Miguel Martinez has volunteered to help in the Nature Center and indicated his daughter and her friends also would be interested in working in the Nature Center.  We tentatively scheduled a holly blitz for 2:00 p.m. on Saturday, May 12.  Ed will contact Miguel to arrange for helpers.  We will try to get photos for publicity and helper’s names to write thank you notes.

 

New Business:

 

  • We discussed how we might use social media to benefit the Nature Center.  We would like to have some way to provide general information about the Nature Center, to promote special events such as the kids’ photo exhibit, and to solicit more helpers for work in the Nature Center.  We could start our own FINC Newsletter via e-mail, however FICRA already has a Facebook page and the FICRA Flash.  Nan will contact Lisa Stapelton about using these platforms to spread publicity and announcements about the Nature Center.
  • We discussed if we should continue the Kids’ Photo Exhibition and decided that due to a general lack of interest/participation we would abandon that activity, at least temporarily.

 

 

Next work party – Saturday, April 21 at 9:00 a.m.

Next FINCC meeting – Thursday, May 3 at 7:00 p.m. at Nichols Center

May work party – Saturday, May 19 at 9:00a.m.

 

The meeting was adjourned at 8:10 p.m.

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FICRA TRUST BOARD MINUTES 3-8-2018

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

Mar 8, 2018 

 

Board Attendees: Jim Braden, Tony Moore, Ray Kittelberger, Gina Olson, and Mimi Miller in attendance.

Meeting opened by Jim Braden at 7:42 PM

Volunteers asked to sign in for the record.

 

Minutes:  The Feb 8, 2018 meeting minutes unanimously approved.

 

President’s report:

Pierce County Council member Derek Young gave a report last meeting.  From this, they have asked us what they can do for Fox Island?  There are a few troublesome intersections, there are projects in motion for senior housing potential.  Are there any other concerns?  Tony Moore is concerned about some of the leaning roadside trees which may be a great risk for coming down in the next wind storm. Ray Kittleberger is concerned about street lighting, and suggests maybe a blinking yellow caution light at the intersection of 11th and Island Blvd.

Grants: We have been awarded a $17,000.00 (as expended) Emergency Preparation Grant from the State.  Two other grants are in process for replacement/restoration of windows in the NCC.  The Cheney Foundation may decide to join in if the Milgard grant is approved.

Insurance: We sponsor the Boy Scouts, and all of their assets (tents, flags, etc) are the property of the Trust. Donnie Schwendemen has inventoried all this, and will advise us of that.  Jim checked our Trust insurance and discovered it does not cover any contents in our NCC fire insurance policy.  Tom Taylor, our insurance agent, will work with Jim on this.

 

 

Consent Calendar Items: None

 

Treasurers Report: Hal Goodell for Mimi Miller

Trust Checking account:

Feb 1 Balance: $59,956.08  Feb 28 End Balance: $64,627.65

Trust Capital Checking:

Feb 1 Balance: $8,325.12   Feb 28 End Balance: $8,325.12

Trust Reserve Checking: 

Feb 1 Balance: $20,480.17 Feb 28 End Balance: $20,480.17

Trust Money Market:

Feb 1 Balance: $1,640.84   Feb 28 End Balance: $1,641.03

Trust Savings: 

Feb 1 Balance: $91.82  Feb 28 End Balance $100.93

Trust PayPal: 

Feb 1 Balance: $6,861.85 Feb 28 End Balance $7,734.85

Paypal balance to be moved to designated accounts. FICRA Building Trust reserved study reviewed.

A donor recently gave $5,000.00 to the FICRA Trust. We are fortunate to have generous support.

 

Committee Reports: 

Finance Committee: No report.  Jim and Hal plan to meet with committee.

Citizen Patrol: Ray Kittelberger reports CP is now under the direction of Doug Nelson.  Reorganization is still in progress.  County no longer publishes crime stats for each month, but will continue to do so once yearly. Deputy reports multiple sightings of a homeless person.  Deputy plans to make contact and give off island resources.  Burglary of home under construction. An outdrive motor taken off a boat on Pilchuck.  A full write-up by Dave Smith was published to help boat owners prevent this type of theft. Deputy continues to conduct traffic stops and give warnings. Deputy monitors school bus stops on early morning visits to FI. Looking for more volunteers for CP.

Emergency Planning: Ray reports Bob Bowser hosted a Block Capt meeting on 2/20/17 with guest speaker Sandi Doughton “Full Rip 9.0” author.  It was attended by 40.  Doug made an FIEP development presentation to the Point Evens community. More presentations planned in the future in coop with PEP-C. Doug made a presentation to PEP-C Meeting, also. Supplies recently accumulated include: State Grant for $17,000 for EP supplies, County $7,000 for Emer Fuel, 200 blankets, Cots from Dist 5 FD, Medical Supplies from CP members. Monthly Article are published on FICRA.ORG to update FI residents. May 8th island-wide presentation by FIEP at FI Alliance Church.

Building Committee: Jim reports that the repainting is needed as already discussed. (Also reserve account as already discussed.) New field is looking good, grass is coming in, however it is still too immature for activity, so the back ball field remains closed for now.

Nature Center: Ed Burrough excused.  Jim reports they secured plants (90 native plants) from the Pierce County Native Plant Sale (and have planted most of them, already).

Audit Committee: The Committee 2016 audit is in the hands of the Board for final review and response. This will go into the Gmail repository for long term storage.

Nominating Committee: Jim reports nominees are in the works for the April election. FICRA Trust welcomes any new persons interested in joining the Nominating Committee.

 

Unfinished Business:  

Capital Projects development. Capital Projects report is being overhauled by Jim and Hal.

Letterhead for FICRA/Trust correspondence. Nothing new to report.

Advisory Help Publicity. Jim asks volunteers/guests to consider being a resource for special projects they have interest and/or expertise in. Ray has a volunteer form to solicit volunteers with specific professional experience. Howard reports that there are about 3,000 to 5,000 hits on our web site per month. Ray volunteers to coordinate new volunteers.

 

New Business:

Rental requests: Jim is hesitant to allow recurring rental programs to be sure we have openings for individual activities which is why he circulates these inquiries among the Board members for advice. More discussion needed on this.

Dogs: When the field opens, a decision needs to be made if dogs will be allowed on the grounds.

 

Next meeting: April 12, 2018

Meeting adjourned at 8:58 PM

Respectfully submitted, Gina Olson, Secretary

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