FICRA BUILDING TRUST BOARD AGENDA 9-14-2017

 

 FICRA BUILDING TRUST BOARD MEETING

AGENDA 9/14/2017 (DRAFT)

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Jim Braden, President     Tony Moore, Vice President

Gina Olson, Secretary      Mimi Miller, Treasurer

Ray Kittelberger, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours
  • Approval of July 13th, 2017 Minutes (there was no August meeting)
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report
  • Standing Committee Reports
  1. Finance Committee
  2. Citizen Patrol Committee
  3. Emergency Preparation Committee
  4. Building Committee
  5. Nature Center Committee
  6. Audit Committee (review timing)
  7. Nominating Committee (member selection process)
  • Special Committees
  1. FICRA Fair summary
  2. All-island Garage Sale summary
  • Unfinished Business
  1. Capital Projects development
  2. NCC siding repair (timing of window sills & overall paint/condition)
  3. Letterheads for FICRA/Trust correspondence
  4. Review of rental advertising
  • New Business
  1. Advisory Position Proposal
  • Meeting Adjournment (next meeting Thursday, October 12th, 2017)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.)

  1. Decision to proceed with the Sports Field rehab and installation of the walking/running path per the details in the Jim Braden e-mail to the FICRA Trust board members on 9-12-2017.

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FICRA BOARD MINUTES 7-13-2017

FICRA BOARD MEETING MINUTES (DRAFT)

July 13, 2017

Board Attendees: Howard Stapleton, Hal Goodell, Jim Braden, and Lesley Murphy and Denise Parrish were in attendance.

The meeting was called to order at 8:23pm by Howard Stapleton.  Mimi Miller and Denise Parrish were absent and excused.

Minutes from the June 8, 2017 Board Meeting were approved with no changes.

President’s Report:  Howard thanked all of the volunteers for their hard work and support.  Howard noted that it would expedite both Board Meetings if we could do a single consolidated meeting.  We could also address many of the basic questions concerning Board actions if materials were posted on the website ahead of time.  Based on a straw poll of members present, we will work towards a consolidated meeting for the next Board Meeting.

Treasurer’s Report: Hal Goodell for Mimi Miller

  • FICRA Checking May 1 balance- $37,263.43       May 31 balance- $36,826.10
  • FICRA Money Market May 1 balance- 18,639.87         May 31 balance- $18,642.17
  • FICRA Pay Pal May 1 balance- $745.48            May 31 balance- $168.71
  • Membership 313 for 2016-2017 + 82 renewed for 2017-2018

Committee Reports:

  • Finance Committee – No report.
  • Publicity Committee –
    • Howard reminded people to get info in to Lisa early for the newsletter.
    • A new poster has been created for the FICRA Fair.
  • Social Committee –
    • Still working on tentative plans for speaker on Search & Rescue, along with her dog (http://www.greatbasink-9sar.org/).
    • Aging Smart Workshops- Lesley Murphy will follow up with Lisa
    • Still interested in Trick or Trunk activity for Halloween and looking for someone to lead.
    • Lesley would like to see exercise classes happen at the Nichols Center to benefit the health and wellness of the island. Lesley mentioned that Sara the Yoga instructor at the Chapel may be interested in moving her classes to the Nichols Center to provide more room for more participants. She will contact Sara.
    • Let Howard know if you have any other ideas.
  • Membership Committee – Hal Goodell reported that our intent is to get out a letter to previous members to remind them to join again. It should include an explanation of FICRA and what it provides for the community.

Unfinished Business:

  • Logos and Letterheads – Options include using a simple color graphic and building a design around the NCC photo/image. Recommended approach is to use a stylized photo or sketch of the NCC in color or grayscale.  This concept should be given to the Art Group to see if they can provide assistance.

New Business:

  • There was discussion around teen activities at the boat ramp. This property is managed by the Bureau of Land Management.
  • Howard and Jim will work towards consolidating the FICRA and Building Trust Board Meetings.

The meeting was adjourned at 9:14pm.  The next meeting will be on August 10th  (this has now been revised to September 14th).

Respectfully submitted by Denise Parrish.

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FICRA TRUST BOARD MINUTES 7-13-2017

FICRA BUILDING TRUST 

BOARD OF DIRECTORS MEETING MINUTES 

July 13, 2017

 

Board Attendees: Jim Braden, Tony Moore, Gina Olson, and Ray Kittelberger in attendance. Hal Goodell filling in for Mimi Miller.

 

Meeting opened by Jim Braden at 7:03 PM with the Pledge of Allegiance

Volunteers asked to sign in for the record.  Grant applications in process make record of volunteer hours of great value.

 

Minutes:  The June 2017 meeting minutes approved.

 

President’s report: Jim reports that the Fox Island Directory update is underway.  The Grand Marshall position is still open.  Jim is asking for suggestions.

 

Consent Calendar Items: None

 

Treasurers Report: Hal Goodell for Mimi Miller.

 

Trust Capital Checking: 

June 1 Balance: $20,731.77     June 30  Balance: $19,831.77

Trust Reserve Checking: 

June 1 Balance: $20,480.17 June 30 Balance: $20,480.17

Trust Checking account:

June 1 Balance: $35,724.05   June 30 Balance:$37,081.15

Money Market:

June 1 Balance: $1,640.16       June 30 Balance: $1,640.16

Trust PayPal: 

June 1 Balance: $5,547.93 June 30 End Balance $1,396.13

Trust Savings: 

June 1 Balance: $497.82 June 30 End Balance $91.82

 

Transferred one-third of Plant Sale income to the Garden Club.  Directors and officers insurance premium has been paid in July, so has not yet been noted on June financials.

Money Market funds have mostly been moved into the Capital projects account.

Jim presented the Trust Reserve Study document showing the cycle of repairs needed, and funds alotted.  All this is to keep funds and projects transparent.

 

Committee Reports: 

Finance Committee: No report. Mimi is on vacation, and as she has the records from 2016, therefore the audit will begin when she returns.

Citizen Patrol: Stan Weston reports that crime report is good.  There were only 4 incidents total on Fox Island in the last month.  Gig Harbor continues to have a higher crime rate respectively.  Key Peninsula also continues to have a high rate, with specifically 65 burglaries in the last 6 months.  The PC Deputy that is directed by Citizens Patrol has been busy helping manage the youth gatherings at the Boat Launch.  Deputy has been giving out more tickets due to higher volume of drivers speeding. There have been noise complaints at the Sand Spit. Islanders are encouraged to call 911 for noise complaints secondary to large and informal gatherings at the Boat Launch/ Tow Island. Stan says the deputy will continue to patrol and make presence to dissuade the gatherings getting out of control.

 

Emergency Planning: Ray Kittelberger reports that King TV 5 initiated an impromptu interview of FIEP on Fox Island.  Jim asked Ray and  Doug Nelson to represent FICRA Trust. It was a 1.5 hr interview.  Ray and Doug gave them an update on The Plan, the organization, and a tour of the communication room. This will air on July 25th on King 5 News.

 

PEP-C has invited FIEP to attend their fair on Key Pen. Kroger representative/head of distribution center in Puyallup spoke at PEP-C Meeting.  His message reinforced that there will be no ‘corporate’ help as infrastructure will likely severely limit movement of goods.  It is MOST important that each individual and family prepare food, water and emergency supplies for any emergency. He reported that people shopping in a crisis event tend to first grab water, firewood, then bread and milk.

 

Building Committee: Jean Peterson, reports that the shades have arrived and will be installed on July 22nd. They are working on a Grant from the Cheney Foundation, who are receptive to our projects, for window restoration/replacement.  Helen Betit is an experienced grant writer and has assisted in writing the grant which will be submitted once upcoming estimates are in.

Nature Center: Ed Burrough reports that there is fruit setting as the blossoms are dropping.  Trails are open and dry.  There continues to be a work party on every 3rd Sat of the month.  It is looking good! Come check it out.

 

Audit Committee: No report, see above.

 

Nominating Committee:  No report

 

Special Committees: 

Ficra Fair: Hal Goodell reports it’s coming along.  Red Hook to donate 2 kegs of beer again, $300 value. There are many new applications for vendors, and more expected from the regulars.  Hal is working on the Permit/license for food and alcohol. There is a new form and it is $60 per location. Hal has purchased new “Square” readers for Credit Card payments, and it also has chip reader and Apply Pay capability.

 

All Island Garage Sale: Sept 9th.  Museum has finalized the application form, and it will be on the web site in 2 days. Howard has been working on this on-line application as well as posters to further advertise.  Last year there were 50 homes sites, 12 at the Museum and 6 here at the NCC. This is a fundraiser for the Citizen Patrol, and last year earned $1,100. George Weis is working on the site maps, which will give some specific items and all locations.

 

Unfinished Business:  

Power to the Garage Project.  The ditch is filled in and there is soon to be power to the garage.

 

The field renovation plans are underway, will likely start in the fall. The parking lot needs to be graded.

 

The Block House mural contest is going to be advertised so that they can audition for the painting of the Block/Well House at the Fair.  Then, have a ice-cream social around September for doing the painting.

 

The Youth sponsored Photography Show is off the list for this year’s Fair.

 

There are now a lot of on-line accessible applications and forms thanks to Howard’s creativity and efforts.

 

Letter head is still in development.

 

Rental Advertising.  Betty Perry would like to meet to update the NCC for further advertising.  She charges $270 a year for her services, and Jim recommends we meet with her, to further understand what she can do for us. Howard suggests she would like to do more, and she should be able to develop some tracking information. Tony suggests that we should invite the Chapel to this meeting as well. Jim will set this meeting up.

 

New Business:

Display Policy: The past president John Ohlson from 2001-2010 has a plaque that was presented to him in gratitude, and he has requested that it be mounted in the NCC.  The attendees. building committee, and Board members, after discussion, feel it was given to him as a gift, and do not feel that the plaque intent was for NCC display. This request was denied.  There will be further discussion for policy on wall displays.

 

Next meeting is on Aug 10, 2017

 

Meeting Adjourned at 8:20 PM.

 

Respectfully Submitted by Gina Olson,  Ficra Trust Secretary

FICRAMINUTES7-13-2017

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FICRA AND TRUST BOARD AUGUST 2017 BOARD MTG CANCELLED

 

 FICRA BUILDING TRUST BOARD MEETING

AGENDA 8/17/2017

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Jim Braden, President     Tony Moore, Vice President

Gina Olson, Secretary      Mimi Miller, Treasurer

Ray Kittelberger, Director

7:00 PM

  • Meeting deferred to Thursday, September 14th, 2017)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.)

 

FICRATrustAgenda8-17-2017final

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FICRA TRUST BOARD AGENDA 7-13-2017

 FICRA BUILDING TRUST BOARD MEETING

AGENDA 7/13/2017

Nichols Community Center, Fox Island, WA.

 

FICRA Trust Board of Directors

Jim Braden, President     Tony Moore, Vice President

Gina Olson, Secretary      Mimi Miller, Treasurer

Ray Kittelberger, Director

7:00 PM

  • Call to order
  • Pledge of Allegiance
  • Recognitions – sign in, volunteer hours
  • Approval of Jun 8th, 2017 FICRA Building Trust Board Minutes
  • President’s Report
  • Consent Calendar
  • Treasurer’s Report
  • Standing Committee Reports
  1. Finance Committee
  2. Citizen Patrol Committee
  3. Emergency Preparation Committee
  4. Building Committee (window shades)
  5. Nature Center Committee
  6. Audit Committee (review timing)
  7. Nominating Committee (select members)
  • Special Committees
  1. All-island Garage Sale
  • Unfinished Business
  1. Capital Projects development/Buy a Brick process
  2. Planning calendar development & web site development
  3. NCC siding repair (timing of window sills & overall paint/condition)
  4. Letterheads for correspondence
  5. Review of rental advertising
  • New Business
  1. Display policy
  • Meeting Adjournment (next meeting Thursday, August 10th, 2017)

 

CONSENT CALENDAR (These are items that will be approved as a package unless a Board member or person from the audience requests an item be removed and discussed in detail individually.  The Board will ask for any such requests ahead of the approval.)

FICRATrustAgenda7-13-2017draft

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